Head of Operations

Moondream AI; San Francisco (CA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Health

Dental

Vision

Paid parental leave

Relocation support

Job summary

Moondream AI in San Francisco, CA is seeking a hands-on Head of Operations to own office operations, vendor relationships, HR basics, recruiting logistics, and finance coordination. This is a defining role with no day-one team management, focused on building an efficient operations function as the company scales.

You will fix broken processes, manage multiple priorities, and ensure the office runs smoothly while paving the way for growth and reliability across the organization.

Qualifications

• Experience in office operations, HR, recruiting coordination or finance at a startup is preferred.
• Ability to juggle multiple tasks and own processes with minimal guidance.
• Willingness to work in-person in San Francisco and help build a new ops function.

Responsibilities

• Keep the office running: supplies, vendors, space planning, internet, coffee.
• Own end-to-end hiring: postings, scheduling, candidate experience, offers.
• Handle onboarding so new hires feel set up and supported.
• Coordinate with accountants, lawyers, and external partners.
• Create scalable processes to grow the company without things slipping through cracks.

Job description

Head of Operations

San Francisco, CA·In-person·Full-time

Moondream is growing fast. We have a team of engineers and researchers building frontier vision AI, a sales team closing enterprise deals, and exactly zero people making sure the office has chairs, the contracts get signed, and new hires have laptops on day one. That person is you.

This role is broad on purpose. You'll own the stuff that doesn't have an owner yet: office management, vendor relationships, HR basics, finance coordination, recruiting logistics, and whatever else falls through the cracks. The title says “Head of” because you'll define what this function looks like, not because you'll be managing a team on day one. We need someone who sees a problem and fixes it without waiting to be asked.

You Should Probably Apply If

• You're the person who notices the thing that's broken and just fixes it, whether it's a broken process, a missing contract, or a literal broken chair
• You can juggle ten different things at once and none of them drop. Not because you have a system, but because you actually care about all ten.
• You've handled some combination of office ops, HR, recruiting coordination, or finance at a startup before and you liked the chaos
• You don't need to be told what to do. You walk into a room, see what's missing, and handle it.

You Should Definitely Not Apply If

• You need a clear job description with defined boundaries (this role is the opposite of that)
• You think operations is beneath you or a stepping stone to something else
• Remote work is non-negotiable (you can't run an office from your couch)

What you’ll actually do

• Keep the office running. Supplies, vendors, space planning, making sure the internet works and there's coffee.
• Own the hiring process end-to-end: job postings, scheduling, candidate experience, offer letters
• Handle onboarding so new hires feel set up, not lost
• Coordinate with our accountants, lawyers, and other external partners
• Build the processes that let the company grow without things slipping through the cracks

Details

• Location: San Francisco, CA (in-person)
• Compensation: $95k–$120k + meaningful equity
• Benefits: Health, dental, vision, paid parental leave, relocation support