Head of Finance & Operations – Nonprofit

Funders Network; New York (NY); Hybrid; USD 115,000 - 180,000; Full time

Job summary

Grantmakers in the Arts (GIA) seeks a Director of Finance and Operations to lead budgeting, accounting, HR, and IT functions from its New York base. You will manage QuickBooks-based finances, coordinate audits, and produce monthly financial reports for governance and fundraising needs.

The role interfaces with the President & CEO, board committees, and external partners, with responsibilities spanning finance, HR, facilities, and IT oversight.

Qualifications

• Bachelor's degree or equivalent experience in nonprofit financial and operational management.
• Minimum of five years’ experience in management and supervision of nonprofit fund accounting systems.
• Experience in nonprofit office management, including policies and HR administration; PEO a plus; databases experience.
• Knowledge of arts and philanthropy preferred, but not required.
• Adept in QuickBooks and familiar with Microsoft Office 365.

Responsibilities

• Support budget development with the President & CEO.
• Serve as primary staff liaison for GIA's Board Treasurer and finance committee.
• Manage accounting systems; currently all finances are kept in QuickBooks.
• Coordinate annual audit and provide auditors with information and materials.
• Create monthly financial reports for review by President and finance committee.
• Coordinate all journal entry systems for allocations and reclassifications.
• Oversee payroll, benefits plans, and employee-related taxes and regulatory requirements.
• Maintain personnel records and HR systems.

Skills

Nonprofit financial management

Budgeting

Communication

HR administration

Databases

Education

Bachelor's degree or equivalent experience in nonprofit financial and operational management

Tools

QuickBooks

Microsoft Office 365

Job description

1
450 Lexington Ave, Unit 4501 , New York, NY 10163 | WWW.GIARTS.ORG | [e-mail]
Job Notice: Director of Finance and Operations , Grantmakers in the Arts
Grantmakers in the Arts (GIA) is seeking a Director of Finance and
Operations to join its team. This position will report directly to the
President & CEO, and work collaboratively with other members of the
GIA team, including development, membership and program staff.
Grantmakers in the Arts (GIA) is the only national network of private,
public and corporate arts funders in the US and Canada, including
independent and family foundations, public agencies, community
foundations, corporate philanthropies, nonprofit regrantors and national
service orga nizations. GIA is widely regarded as the go - to place for
relevant discussion and action within the philanthropic field. At the
intersection of philanthropy and the arts, GIA breaks down silos by
creating and strengthening conne ctions with, and for, those within its
membership, their grantees and philanthropy across sectors. GIA’s many
programs and resources can be found at www.giarts.org .
GIA seeks a Director of Finance and Operations. The Director of Finance
and Operations reports to the President and CEO and is primarily
responsible for financial and legal reporting, and administrative,
technical, and physical systems that support GIA’s activities, including
human resources and consultant relationships and contracts includi ng for
GIA’s IT, website, and Customer Relations Management systems, among
others.
Desired qualifications and experience are as follows:
• Bachelor's degree is preferred or equivalent experience in
nonprofit financial and operational management.
• Minimum of five years’ experience in management and
supervision of nonprofit fund accounting systems.
• Experience in nonprofit office management, including:
o oversight of office policies and procedures;
o human resources administration; experience with a
professional employer organization (PEO) is a plus
o practical implementation of electronic technologies, including
databases.
• Knowledge of, experience with arts/culture preferred, but not
required.
• Knowledge and experience of philanthropy or foundations
preferred, but not required.
• Adept in the use of QuickBooks, and familiar with Microsoft Office
365.
Quita Sullivan , Chair
New England Foundation for the Arts
Pam Breaux , Vice Chair
National Assembly of State Arts
Agencies
Michelle Ramos , Treasurer
Foundation for Louisiana
Adriana Gallego , Secretary
Arts Foundation for Tucson and
Southern Arizona
Susan A. Anderson
Alaska Pacific University
Rocío Aranda - Alvarado
Ford Foundation
Jennifer Coleman
The George Gund Foundation
Sharon DeMark
St. Paul & Minnesota Foundation
Tracey Knuckles
Bloomberg Philanthropies
Tina Kuckkahn
First Peoples Fund
Kathy Mouachepao
Metropolitan Regional Arts Council
Anna Needham
Arizona Commission on the Arts
Glenisse Pagán Ortiz
Filantropía Puerto Rico
Kristin Sakoda
Los Angeles County Department of
Arts and Culture
Bré Rivera
Building Transformation and Joyous
Futures
Robert Smith III
Surdna Foundation
Marissa Tirona
Grantmakers Concerned with
Immigrants and Refugees
Carlton Turner
First Peoples Fund
Sixto Wagan
Houston in Color
Marcus Walton
Grantmakers for Effective
Organizations
Eddie Torres
President & CEO
Nadia Elokdah
Vice President & Director of
Programs
Champ Knecht
Director of Operations & Finance

2
450 Lexington Ave, Unit 4501 , New York, NY 10163 | WWW.GIARTS.ORG | [e-mail]
• Commitment to working collaboratively with a range of constituent groups, including
staff, board members, volunteers, donors, program partners, and participants.
• Good verbal and written communication skills.
• Proof of work eligibility and the ability to travel.
Responsibilities and duties
Finance and Budget:
• Support budget development working with President & CEO.
• Serve as primary staff contact for GIA's Board Treasurer and finance committee,
including scheduling and leading committee meetings .
• Manage accounting systems. Currently all finances are kept in QuickBooks
• Coordinate annual audit and provide auditors with all the information and materials
necessary for their work.
• Create monthly financial reports for review by President and finance committee, as well
as ad hoc reports for fundraising purposes
• Coordinate all journal entry systems for allocation, reclassification and for corrective
actions.
Human resources
• Oversee payroll, benefits plans, and employee - related taxes and regulatory
requirements.
• Maintain personnel records. Refine and oversee systems for personnel record - keeping.
• Work with President & CEO on any personnel policy changes or updates.
• Manage PEO relationship, as well as other outside contractors and vendors
Board relations
• Participate as the staff liaison with the board of director’s Finance Committee, Audit
Committee and any other function for which the board requires financial representation
regarding the operations of GIA.
Facilities and equipment
• Manage and oversee maintenance of office equipment.
• Oversee purchases, leases, capital acquisitions, and relations with outside vendors.
• Manage internal computer network. Oversee maintenance of computer hardware and
software, including GIA database.
• Supervise contractual IT consultant.
Information technology, database development and technical maintenance
• Act as purchasing agent for all IT equipment and supplies.
• Establish protocols for file security and plans for maintenance of back up files.
• Order and maintain databases of all digital subscriptions.

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