Halifax Elementary Site Coordinator

Old Colony YMCA; Halifax (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Old Colony YMCA is seeking a Site Coordinator in Massachusetts to lead the daily School Age program under the School Age Director. You will guide assistants, connect with families, and ensure a safe, engaging environment for children.

You will plan activities, supervise staff, maintain compliance with YMCA policies and EEC regulations, and help grow enrollment while managing program documentation and scheduling.

Qualifications

• Minimum of 20 years of age.
• B.S. or B.A. with 9 months experience with school age children, or High School diploma or equivalent plus 1 year working with school age.
• CPR/AED and First Aid certifications required.
• Evidence of physical examination within last 12 months.
• Negative Mantoux TB test and immunity for measles, mumps, and rubella.
• Ability to create and sustain a culture of excellence and work and thrive as part of a cohesive team.
• Ability to lift/move heavy equipment and clean when necessary.
• Will sometimes work early morning, late nights and weekends.
• Strong oral communication skills required for occasional public speaking responsibilities.
• Ability to sit, stand, bend, lift up to 75lbs on occasion and 40lbs frequently (children) and move intermittently during work hours.
• Ability to thoroughly understand Y-USA's three focus areas: Youth Development, Healthy Living, and Social Responsibility; proven ability to identify and meet the needs of the health seeker
• Understand and ensure EEC regulations as well as Old Colony Y policies (Child and Youth Care policy, Child Guidance Policy, Health Care Policy) are always maintained.
• Plan, develop, and implement the program curriculum in accordance with EEC regulations and Old Colony YMCA’S policies.
• Gear the school age lesson plans to the needs of individual children with concern for their interests, disabilities, special talents, cultural diversity, and individual style and pace of learning.
• Leadership of daily activities, including but not limited to; Y Chat, Homework Help, STEM activities, Arts and Crafts and long-term projects.
• Assist in staffing other schools if needed
• Act in a public relations capacity when communicating with parents, school personnel and potential clients.
• Supervision of the program’s children in all program locations, trips, etc.
• Complete necessary documentation, including accident reports, incident reports, attendance records, and forward a copy of these reports to the School Age Director.
• Provide input in weekly staffing schedule.
• Act as a positive role model.
• Maintain proper behavior of children at all times with strict adherence to both the YMCA Child Guidance Policy, and the Child Care Policy.
• Maintain attendance records and ensure all necessary reports and paperwork are submitted accordingly.
• Meet with School Age Director as directed.
• Provides leadership role in both weekly site staff meetings and monthly school age meetings.
• Collect, record and receipt payments and billing according to Y parent payment schedule.
• Provide monthly Bureau of Nutrition reports where applicable.
• Establish and maintain effective training programs, conferences, courses and other aspects of professional growth.
• Establish and maintain working relationships with school or other site-specific personnel.

Responsibilities

• Understand and ensure EEC regulations as well as Old Colony Y policies (Child and Youth Care policy, Child Guidance Policy, Health Care Policy) are always maintained.
• Plan, develop, and implement the program curriculum in accordance with EEC regulations and Old Colony YMCA’S policies.
• Gear the school age lesson plans to the needs of individual children with concern for their interests, disabilities, special talents, cultural diversity, and individual style and pace of learning.
• Leadership of daily activities, including but not limited to; Y Chat, Homework Help, STEM activities, Arts and Crafts and long-term projects.
• Assist in staffing other schools if needed
• Act in a public relations capacity when communicating with parents, school personnel and potential clients.
• Supervision of the program’s children in all program locations, trips, etc.
• Complete necessary documentation, including accident reports, incident reports, attendance records, and forward a copy of these reports to the School Age Director.
• Provide input in weekly staffing schedule.
• Act as a positive role model.
• Maintain proper behavior of children at all times with strict adherence to both the YMCA Child Guidance Policy, and the Child Care Policy.
• Maintain attendance records and ensure all necessary reports and paperwork are submitted accordingly.
• Meet with School Age Director as directed.
• Provides leadership role in both weekly site staff meetings and monthly school age meetings.
• Collect, record and receipt payments and billing according to Y parent payment schedule.
• Provide monthly Bureau of Nutrition reports where applicable.
• Establish and maintain effective training programs, conferences, courses and other aspects of professional growth.
• Establish and maintain working relationships with school or other site-specific personnel.

Skills

Leadership

Team management

Communication

Program development

Education

B.S./B.A. in related field

High School diploma or equivalent

CPR/AED certification

First Aid certification

Job description

Job Description

Are you a natural leader who loves working with kids, bringing big ideas to life, and creating a place where everyone feels welcome? Then the Site Coordinator role could be the perfect fit for you!

As the Site Coordinator, you’re not just running a program—you’re helping create an experience that kids look forward to every single day! Under the guidance of the School Age Director, you’ll lead the day-to-day adventures of our School Age program, support your team, connect with families, and make sure every child has a safe, exciting, and unforgettable experience.

You’ll have the opportunity to dream up awesome activities, lead an amazing team, solve challenges, celebrate successes, and make a real difference in the lives of children and families.

What You’ll Be Doing

• Lead the adventure! Plan and bring to life fun, creative, and engaging activities that keep kids excited to come back each day.
• Be a positive and encouraging leader for Assistant leaders and Group Leaders- helping them create the magic.
• Help your team feel supported, motivated, Host meetings and encourage them to be ready to bring their best energy every day.
• Build meaningful relationships with children and families and help create a strong sense of community and boost our enrollment.
• Keep the program organized and running smoothly—even when the unexpected happens!
• Handle children’s files and make sure everything is up to date.
• Help keep the program in compliance with YMCA policies, licensing requirements, and all safety guidelines. Make safety a priority while following EEC protocol, and guidance from the School Age Director. (Serving food, Site set up, Files Ect.)
• Be a problem-solver, cheerleader, planner, and team player all rolled into one!
• Lead by example and bring the YMCA values of Caring, Honesty, Respect, and Responsibility into everything you do.

WHAT MAKES THIS ROLE AWESOME?

No two days are exactly the same! One day you might be leading an epic team challenge, the next you could be helping a child discover a new talent, supporting a staff member through a challenge, or coaching a child with their homework. You’ll have the chance to LEAD, CREATE, INSPIRE, CONNECT, and HAVE FUN while making a lasting impact on children, families, and your team.

If you’re organized, energetic, creative, dependable, and ready to be the person who helps make the magic happen—we want you on our team!

Come Lead the Fun. Build the Team. Make a Difference.

This Job Is Perfect For Someone Who

• Has BIG energy and an even bigger heart
• Loves being creative and coming up with new ideas
• Doesn’t mind getting up, moving around, Helping clean and joining the fun
• Is comfortable being silly and making kids laugh while staying professional
• Loves building friendships and being part of a team
• Is patient, caring, dependable, and encouraging
• I want to make a REAL difference in a child’s day and am willing to take charge of a team!

Requirements

EDUCATION/EXPERIENCE/PHYSICAL REQUIREMENTS:

• Minimum of 20 years of age.
• B.S. or B.A. with 9 months experience with school age children, or High School diploma or equivalent plus 1 year working with school age.
• CPR/AED and First Aid certifications required. (willing to train)
• Evidence of physical examination within last 12 months.
• Negative Mantoux TB test and immunity for measles, mumps, and rubella.
• Ability to create and sustain a culture of excellence and work and thrive as part of a cohesive team.
• Ability to lift/move heavy equipment and clean when necessary.
• Will sometimes work early morning, late nights and weekends.
• Strong oral communication skills required for occasional public speaking responsibilities.
• Ability to sit, stand, bend, lift up to 75lbs on occasion and 40lbs frequently (children) and move intermittently during work hours.
• Ability to thoroughly understand Y-USA's three focus areas: Youth Development, Healthy Living, and Social Responsibility; proven ability to identify and meet the needs of the health seeker

Program Responsibility

• Understand and ensure EEC regulations as well as Old Colony Y policies (Child and Youth Care policy, Child Guidance Policy, Health Care Policy) are always maintained.
• Plan, develop, and implement the program curriculum in accordance with EEC regulations and Old Colony YMCA’S policies.
• Gear the school age lesson plans to the needs of individual children with concern for their interests, disabilities, special talents, cultural diversity, and individual style and pace of learning.
• Leadership of daily activities, including but not limited to; Y Chat, Homework Help, STEM activities, Arts and Crafts and long-term projects.
• Assist in staffing other schools if needed
• Act in a public relations capacity when communicating with parents, school personnel and potential clients.
• Supervision of the program’s children in all program locations, trips, etc.
• Complete necessary documentation, including accident reports, incident reports, attendance records, and forward a copy of these reports to the School Age Director.
• Provide input in weekly staffing schedule.
• Act as a positive role model.
• Maintain proper behavior of children at all times with strict adherence to both the YMCA Child Guidance Policy, and the Child Care Policy.
• Maintain attendance records and ensure all necessary reports and paperwork are submitted accordingly.
• Meet with School Age Director as directed.
• Provides leadership role in both weekly site staff meetings and monthly school age meetings.
• Collect, record and receipt payments and billing according to Y parent payment schedule.
• Provide monthly Bureau of Nutrition reports where applicable.
• Establish and maintain effective training programs, conferences, courses and other aspects of professional growth.
• Establish and maintain working relationships with school or other site-specific personnel.

Supervision Of Personnel

• Organize, facilitate and document regular meetings with staff to ensure work plans are being adhered to or modified as needed.
• Attend mandatory training sessions and all site coordinator’s meetings.
• Recruit, hire, supervise, train, and evaluate school age staff and volunteers.

Fiscal Responsibilities

• Organize purchase of supplies through School Age Director.
• Ensure maximum enrollment is achieved.
• Assist with the Annual Campaign and other fund-raising events.
• Adhere to all fiscal policies and procedures, such as purchase orders, employee expense forms, member balances and appropriate safekeeping of tuition payments.