Guest Services Representative - Smart Motors Toyota

Baxter Auto; Madison (WI); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Parental leave

401(k) match

Education reimbursement

Employee discounts

Job summary

Baxter Auto Group in Madison, WI is seeking a Guest Services Associate to manage guest payments and service orders with accuracy and care. You will verify identities, organize repair documents, and support customer relations across departments.

The role offers full-time hours with competitive pay. Benefit-rich employment includes market-leading medical plans, vacation and sick leave from day one, parental leave, a 401(k) match, disability options, and extensive employee discounts.

Qualifications

• Must be at least 18 years old and have a valid driver’s license to operate a motor vehicle.
• Experience with cash handling and payment processing is preferred.
• Ability to accurately receive payments and communicate repair orders.

Responsibilities

• Accurately receives cash, checks, and credit card payments for service work.
• Accurately calculate and communicate repair orders.
• Verify the identity of the person picking up the vehicle by checking their name on credit card, check, or driver’s license.
• Organize and file repair orders, invoices, and lists of missing documents.
• Reconcile cash drawer during shift changes and daily for start/end of business.
• Supply amenities for the customer waiting area and help keep it clean.
• Provide backup assistance to all customer relations departments as needed.
• Assists in the delivery of vehicles, if needed.
• Other duties and responsibilities as assigned by management.

Skills

Customer service

Cash handling

Payment processing

Communication

Job description

Description

Do you want to help transform the auto industry? Come let Smart Motors Toyota show you just how Remarkable you can be! At Smart Motors Toyota, our mission is to create a powerhouse of high-impact teams and leaders, deliver an exceptional and unforgettable experience for every guest every time, elevate and grow our manufacturer brands in our markets, and operate with discipline and focus to achieve operational and financial success. We are challenging the norm when it comes to both the car buying process and the employee experience, and as a Smart Motors Toyota teammate, you will play a direct role in that mission.

We Value Individuals Who

• Stay curious by seeking different perspectives, learning constantly, and adapting quickly
• Make it matter by maximizing impact and focusing on what matters most
• Win together by operating with a team first perspective
• Be caring by genuinely caring for and supporting others
• Act with courage by choosing courage over comfort in their decisions and actions, even when it is hard to do.

At Smart Motors Toyota we encourage and support career development, job opportunities across multiple professions, an inclusive culture where everyone is a leader (from entry level up to general management), and an almost obsessive focus on the employee and guest experience. Combine that with market-leading benefits and opportunities across multiple states, and we think you’ll agree that YOU BELONG AT SMART MOTORS TOYOTA!

Your Purpose As a Guest Services Representative

• Accurately receives cash, checks, and credit card payments for service work.
• Accurately calculate and communicate repair orders.
• Verify the identity of the person picking up the vehicle by checking their name on credit card, check, or driver’s license.
• Organize and file repair orders, invoices, and lists of missing documents.
• Reconcile cash drawer during shift changes and daily for start/end of business.
• Supply amenities for the customer waiting area and help keep it clean.
• Provide backup assistance to all customer relations departments as needed.
• Assists in the delivery of vehicles, if needed.
• Other duties and responsibilities as assigned by management.

Requirements

Basic Qualifications

• Must be at least 18 years of age and have a valid driver’s license to operate a motor vehicle

Your Well-Being

• Competitive Pay: $17.00/hour
• Flexible Work Schedule: Full-Time availability preferred!
• Comprehensive Benefits Offering: Market-leading medical plans including PPO, HSA, and FSA options; Multiple Dental (includes orthodontics) and Vision plans; Varying Vacation and Sick Leave available Day 1; 4 Week-Paid Parental Leave available Day 1; 401(k) Match with 100% vesting after 1 year and immediate eligibility at age 18; Short- and Long-Term Disability options; Accident and Critical Illness Plans; Basic Life, Pet, Legal, & Identity Insurance
• Training and Development Opportunities for All Employees
• Extensive Employee Discounts: Vehicle purchases, parts, service, hotels, travel, and more
• Educational Reimbursement: General and specialized technical automotive degrees
• Employee Assistance Programs
• Paid Holidays: New Year’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Thanksgiving, Christmas Eve, & Christmas Day

Baxter Auto Group

Baxter Auto Group is one of the nation's leading automotive retail groups, serving the metro areas of Omaha, Lincoln, Kansas City, Colorado Springs, and Madison. The company operates 20 dealerships and represents eight of the nation's top automotive brands, including Ford, Lexus, Toyota, Audi, Volkswagen, Honda, Subaru, and Mercedes-Benz.

Baxter Auto believes its exceptional employees truly distinguish the company in the marketplace. It continually invests in maintaining a remarkable employee experience, including industry-leading benefits, a flexible work-life balance, and an experience centered around four key pillars: purpose, growth, well-being, and belonging.

Employment with Baxter is contingent upon applicants’ successful completion of the background check process and drug screening test. Baxter embraces equal employment opportunity. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. Baxter is an equal opportunity employer and does not discriminate on the basis of race, religion, national origin, sex, gender, gender identity, sexual orientation, marital status, protected veteran status, disability, age, or any other legally protected status. In addition, Baxter will provide reasonable accommodation for qualified individuals with disabilities. If you are unable or limited in your ability to submit an application because of a disability, please contact us at [phone], option #4 to request accommodation.