Guest Services Representative

Innovative Integrated Health Inc; Anaheim (CA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Employee discount

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid sick time

Paid time off

Referral program

Retirement plan

Vision insurance

Job summary

Innovative Integrated Health Inc. in Anaheim, CA (PACE by IIH) is seeking a Guest Services Representative to uphold exceptional front-desk service, protect patient privacy, and coordinate daily administrative tasks.

You will greet participants and visitors, answer inquiries, and maintain a professional, confidential environment. The role requires strong communication, organization, and MS Office skills, with the ability to work across teams and manage multiple priorities.

Qualifications

• Strong communication, process, and project management skills.
• Ability to collaborate and influence all levels of management.
• Proficient in MS Office (Word, Excel, Access, PowerPoint, and Outlook).
• Knowledge of HIPAA regulations and confidentiality.
• Excellent organizational skills and attention to detail.
• Willingness to work across departments and handle confidential matters.

Responsibilities

• Maintain daily front desk operations in a high-visibility environment.
• Greet participants and visitors with professional phone etiquette.
• Coordinate scheduling and routing of internal communications.
• Ensure compliance with HIPAA and privacy policies.
• Support management with process improvements and documentation.
• Assist in staff meetings and committees as assigned.

Skills

Communication skills

Project management

MS Office

HIPAA knowledge

Attention to detail

Interpersonal skills

Tools

MS Office Suite

Job description

Who We ArePACE by IIH is empowering senior participants to age at home with dignity through personalized, comprehensive care plans that deliver high-quality health and human services along with strong community support. Through an interdisciplinary and participant-centered model of care, PACE by IIH is committed to improving quality of life, promoting independence, and providing compassionate support tailored to the unique needs of each participant. Our team works collaboratively to deliver innovative, community-based healthcare solutions that allow seniors to remain safely and comfortably in their homes while receiving the care and services they need to thrive.Benefits401(k)Dental insuranceEmployee assistance programEmployee discountFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid sick timePaid time offReferral programRetirement planVision insuranceJob SummaryThe Guest Services Representative will have the ability to exercise excellent judgment and high confidentiality in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Guest Services Representative will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure, in a highly visible role, at times to handle a wide variety of activities and confidential matters with discretion.Essential Job FunctionsDuties include, but are not limited to:Strong communication, process, and project management skills; and must be able to effectively collaborate and influence all levels of management.Ability to work across organizational boundaries, bringing together people with diverse perspectives and experiences to identify tactical issues and emerging areas of concern to find solutions.Demonstrate a strong passion for and a strong record of delivering high-quality results, and a desire to be part of a strong and supportive teamProvide sound guidance to management on process (including technical) issuesDemonstrate highly professional demeanor; meet the highest standards of integrityHighly collaborative with demonstrated ability to work in a global setting across a variety of cultures and stylesEnsure the daily activities and administrative functions of the front desk are completed in a sensitive, highly visible and dynamic environment, requiring management of multiple and rapidly changing priorities.Ability to pass PACE marketing exam within the first 60 days of employment.Maintaining knowledge and utilization of the current versions and future releases of application soft wares and documentation system.Identify and recommend processes to improve optimal guest services.Guest service representatives are expected to:Express information to individuals or groups effectively and accurately.Take into account the audience and nature of the information (for example, technical, sensitive, controversial), uphold HIPAA regulations at all times.Make clear and convincing oral presentations.Listen to others, attend to nonverbal cues, and responds appropriately.Proper phone etiquette, greeting of participants and visitors, and monitor the flow of reception area.Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board membersAttend and participate in staff meetings, in-services, projects, and committees as assigned.Adhere to and support the center’s practices, procedures, and policies including assigned break times and attendance.Accept assigned duties in a cooperative manner; and perform all other related duties as assigned.Be flexible in schedule of hours worked.May require use of personal vehicle.Knowledge, Skills and AbilitiesProficient knowledge of computer skills. MS Office (Word, Excel, Access, PowerPoint, and Outlook).Knowledge of general office procedures, equipment and filing systems.Ability to communicate effectively, both orally and in writing.Ability to quickly learn department policies, procedures, goals, and services.Skill: Attention to detail and accuracy.Ability to change priorities regularly.Working Conditions and Physical DemandsThe working conditions and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Ability to access all areas of the center throughout the workday.Ability to lift a minimum of 35 pounds occasionally, 15 pounds frequently, and 7 pounds constantly; required to obtain assistance from another employee when attempting to lift or transfer objects over 50 pounds.Requires constant hand grasp and finger dexterity; frequent sitting, standing, walking and repetitive leg and arm movements, occasional bending, reaching forward and overhead; squatting and kneeling.Ability to communicate verbally with an excellent comprehension of the English language.Work is generally performed in an indoor, well-lighted, well-ventilated, heated, and air-conditioned environment.Core ValuesCARE is central to what we do, prioritizing the well-being, dignity, and independence of our senior participants.COMPASSION in every interaction, ensuring kindness, empathy, and understanding guide our care.CULTURE that reflects the diverse backgrounds of those we serve and fosters a workplace where every team member feels supported, valued, and empowered to grow.COMMUNITY that fosters connection, belonging, and support for participants and their families.COMMITMENT to quality improvement, innovation, and delivering healthier outcomes.We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.