Guest Services Coordinator

Sun Communities; Austin (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical coverage

Vision plan

Reimbursement accounts

Life insurance

Disability coverage

401(k) match

Tuition reimbursement

RV site discounts

Perks & discounts

Paid time off

Job summary

Sun Communities is seeking a Guest Services Coordinator at Sun Outdoors Lake Travis in Austin, TX. The role supports the RV Resort Manager with office tasks and guest relations, ensuring smooth daily operations.

You will handle reservations, billing in Yardi, and communications, while coordinating events and maintaining records. A friendly, professional appearance and strong office skills are essential for success.

Qualifications

• High School Diploma or GED is required.
• 2 years of administrative experience is required.
• 6 months in property management or reservation systems is preferred.
• 6 months in hotel or resort front desk experience is preferred.
• Excellent telephone skills are required.
• Professional appearance expected.
• Proficient with Microsoft Office, email, internet and data entry.
• Must have a valid driver's license.

Responsibilities

• Greet guests and establish rapport; relay comments to the RV Resort Manager (Essential).
• Maintain petty cash and record expenditures in the proper accounts (Essential).
• Perform general administrative tasks: phones, typing, photocopying, filing, etc. (Essential).
• Process deposits, fees, rent, inspections, applications in Yardi; issue receipts (Essential).
• Prepare and distribute resort communications: rule reminders, notices, newsletters.
• Assist with accepting guest reservations in person and by phone.
• Ensure office supplies are stocked and order supplies as needed.
• Assist with planning guest and resident events and activities at the resort.
• Assist with preparation of marketing materials.
• Make collection calls for site rent payments and submit bad debt files.
• Process move-ins and move-outs; maintain resort records and files.
• Refer sales prospects to RV Resort Manager or Sales Manager; enter data in system.
• Obtain approvals on resident applications; track approvals/denials.
• Assist prospective residents by checking Sun Homes inventory and rental listings.
• Review and code invoices and other payables; submit for approval.
• Other duties as assigned.
• Check guests in/out for reservations.
• Greet guests/RES; field comments to leadership.

Skills

Customer service

Communication

Telephone skills

Office administration

Education

High School Diploma or GED

Tools

Yardi system

Reservation system

Property management software

Job description

Career Opportunities: Guest Services Coordinator (137302)

Requisition ID137302-Posted09/21/2026-Sun Communities, Inc.-TX-Austin, Sun Outdoors Lake Travis-Regular-Full Time

Guest Services Coordinators handle the routine office work and administrative responsibilities of the resort, working closely with the RV Resort Manager and other team members.

Job Duties

• Greets and establishes rapport with guests, current and prospective residents. Fields resort comments, suggestions, and complaints to the RV Resort Manager (Essential)


• Maintains the petty cash fund, ensuring to record expenditures in the proper accounts (Essential)


• Performs general administrative functions such as answering phones, typing, photocopying, faxing, filing, and other duties as assigned (Essential)


• Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi; records in the proper accounts and issues receipts (Essential)


• Prepare and distribute resort communications such as rule reminders, violation notices, newsletters, etc.


• Assist with accepting guest reservations in person and via phone


• Ensure office supplies are sufficiently stocked and prepare supply orders as needed


• Assist with planning and coordinating guest and resident relations events and activities within the resort


• Assist with the preparation of marketing materials


• Make collection calls for site rental payments as directed; submit bad debt files to collections


• Process resident move-ins and move-outs


• Complete and maintain resort records, reports, and files


• Refer sales prospects to the RV Resort Manager and/or Sales Manager and enter prospect information into property management/reservation system in a timely manner


• Obtain approvals on prospective resident applications; track all approvals and denials


• Assist prospective residents by checking the status of Sun Homes inventory; review home listings, show homes, and assist with rental applications


• Review and code invoices and other payables & submit to manager approval


• Other duties as assigned


• Check guests in and out for their reservations


• Greet and establish rapport with guests, current and prospective residents


• Field resort comments, suggestions, and complaints to resort leadership

Requirements

• High School Diploma or GED (Required)


• 2 years in administrative experience (Required)


• 6 months in previous experience using property management and/or reservation systems (Preferred)


• 6 months in hotel or resort front desk experience (Preferred)


• Excellent telephone skills


• Professional appearance


• Intermediate to advanced computer proficiency, with ability to use Microsoft Office Suite, email, the internet, and provide data entry in a timely and efficient manner


• Must have a valid driver's license

REWARDING BENEFITS

At Sun Outdoors, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.

• Comprehensive Medical and Prescription coverage with multipleplan designs so you can choose the plan that best meets the needs of you and your family


• Vision Plan


• Voluntary Health and Dependent Care Reimbursement Accounts


• Life and Accidental Death and Dismemberment Insurance


• Short and Long-Term Disability Coverage


• 401(k) Plan with Sun matching contribution


• Tuition Reimbursement program providing financial support to team members who further their formal education


• Vacation RV Site Discounts for team members when visiting Sun Outdoors locations across the nation


• Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more


• Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty