Guest Services Agent (Logistics, On site Position)

Air Culinaire Worldwide; Florida; On-site; USD 32,000 - 47,000; Full time

Benefits offered by this job

Healthcare

401(k) with match

Vacation program

Life insurance

Dental & Vision

EAP

Job summary

Air Culinaire Worldwide in Florida is seeking a Guest Services Agent to coordinate catering operations and deliver outstanding service to clients within our Air Culinaire system. This on-site role requires attention to detail and proactive communication with Operations, Network, IT, Finance and Marketing & Sales.

Under supervision, you will manage order processing, pricing research, and fulfillment while ensuring notes and documentation are accurate.

Responsibilities

• Contribute to all functions and operations of their respective Guest Services Team.
• Login to assigned phone queue as assigned by management.
• Work on assigned e-mails that are coordinated by management.
• Ensure any assigned orders are processed accurately and in a timely manner.
• Ensure proper note padding of all pertinent information regarding an order.
• Using company software to determine approved preferred supplier for assigned order.
• Ensure any orders that are processed by the GSA are e-filed and coded properly.
• Researching pricing of custom items utilizing company approved websites.
• Direct communication within the supply chain regarding order clarity, i.e. via phone or e-mail.
• Execution of quotes and ensuring you are using all resources to “save” and/or “win” by applying appropriate promotional code/discount as directed by manager.
• Upsell items based on clients requested menu.
• Logging Process Events according to department policy.
• Communicate and coordinate efforts among applicable departments to fully resolve customer concerns throughout the life cycle of an order, from order placement to Process Event resolution and invoicing.
• Apply Process Event solutions by following company issued credit matrix and/or involving immediate management support.
• Perform self QC of orders ensuring accuracy of requested menu items, ensuring all appropriate fees are present and making sure any potential GPQC issues are minimized prior to submitting the order to the kitchen or manager for further QC.
• Making sure that once orders are QC’d and submitted that you are taking the necessary steps to get the order confirmed and closing the circle on the order, i.e. contacting supplier via phone or e-mail.
• Communicate any issues that need to be passed down to management at shift close for communication to subsequent shift personnel.
• Engage Guest Services Manager, Operations Manager, Director or VP of Guest Services as needed.

Skills

Customer service

Communication

Multitasking

Team collaboration

Tools

CRM software

Phone system

Email management

Job description

Job Description

Job Description

This position is not associated with the Information Technology Domain.

ON-SITE position

Job Purpose:

The Guest Services Agent is responsible for coordinating catering operations for Air Culinaire Worldwide (ACW) in a manner that is consistent with company policy and procedures, resulting in outstanding guest service and client loyalty. The Guest Services Agent will actively participate in actions that result in enhancements of quality and service.

Under the supervision of the Guest Services Manager, the Guest Services Agent will be responsible for providing a bespoke level of guest service while exhibiting a high level of security with information provided by client while adhering to all details. The Guest Services Agent will work with Operations, Network, IT, Finance and Marketing & Sales to consistently deliver an incredible experience to our clients within the Air Culinaire system.

Benefits Package:

• Air Culinaire Worldwide employees have the flexibility to design the benefit selections best suited for their needs.


• Full Time employees are eligible for healthcare and supplemental benefits on the first day of the month, following 30 days of employment.


• 401 (K) Retirement Plan with a discretionary 100% employer match of the first 6% of participant contributions.


• Plan entry is the first day of the month following 30 days of employment.


• Three (3) medical plans to choose from, with an excellent employer contribution.


• Available Dental and Vision insurance


• Company paid basic life insurance, with the option to elect additional voluntary term life.


• Company paid short-term and long-term disability insurance.


• Available supplemental benefits, including critical illness, accident insurance, hospital indemnity insurance and pet insurance.


• Health Savings Account and Flexible Spending Account available (for eligible plans)


• Generous Vacation Program for full time employees


• Employee Assistance Program (EAP)


• See our benefits here 2026 Benefits Guide


• Watch Me To Learn About How Exciting it is to Work for Air Culinaire Worldwide

Responsibilities and Associated Duties:

- Daily Duties

• Contribute to all functions and operations of their respective Guest Services Team.


• Login to assigned phone queue as assigned by management.


• Work on assigned e-mails that are coordinated by management.


• Ensure any assigned orders are processed accurately and in a timely manner.


• Ensure proper note padding of all pertinent information regarding an order.


• Using company software to determine approved preferred supplier for assigned order.


• Ensure any orders that are processed by the GSA are e-filed and coded properly.


• Researching pricing of custom items utilizing company approved websites.


• Direct communication within the supply chain regarding order clarity, i.e. via phone or e-mail.


• Execution of quotes and ensuring you are using all resources to “save” and/or “win” by applying appropriate promotional code/discount as directed by manager.


• Upsell items based on clients requested menu.


• Logging Process Events according to department policy.


• Communicate and coordinate efforts among applicable departments to fully resolve customer concerns throughout the life cycle of an order, from order placement to Process Event resolution and invoicing.


• Apply Process Event solutions by following company issued credit matrix and/or involving immediate management support.


• Perform self QC of orders ensuring accuracy of requested menu items, ensuring all appropriate fees are present and making sure any potential GPQC issues are minimized prior to submitting the order to the kitchen or manager for further QC.


• Making sure that once orders are QC’d and submitted that you are taking the necessary steps to get the order confirmed and closing the circle on the order, i.e. contacting supplier via phone or e-mail.


• Communicate any issues that need to be passed down to management at shift close for communication to subsequent shift personnel.


• Engage Guest Services Manager, Operations Manager, Director or VP of Guest Services as needed.

- As Needed Duties

• Participating in any cross training opportunities of order entry on diverse client base, i.e. cargo, large cabin and international.


• Participating in weekly “huddle” meetings on the floor with assigned manager.


• Handling of escalated issues direct with the customer, kitchen or vendor as needed – in conjunction with Guest Services Manager.


• Participation as re