Guest Service Assistant Manager - Grand Canyon South Rim

Xanterra; Arizona; Hybrid; USD 36,000 - 42,000; Full time

Benefits offered by this job

Private housing

Park pass

Discounted Grand Canyon trips

Referral bonus

Employee meals

401k with match

Job summary

Grand Canyon National Park Lodges is seeking a Guest Service Assistant Manager to join the Lodging team at the South Rim. You will manage the front office operations in the absence of the Guest Service Manager and deliver exceptional guest service at check-in/check-out using Opera.

This role also involves supervising Bell staff, coaching front desk team, and ensuring adherence to park and company policies. We offer full-time, year-round employment with on-site housing and a competitive hourly

Qualifications

• Experience in Front Office operations, including Opera front office software.

Responsibilities

• Operate front office in the absence of the Guest Service Manager to ensure quality guest service.
• Train front desk staff and provide coaching to front desk team.
• Assist in upselling and managing room blocks to optimize occupancy.
• Handle guest issues with discretion and professional communication.
• Maintain smooth front desk operations and cash handling procedures.

Skills

Front Office

Staff training

Guest service

Tools

Opera front office

Job description

Overview

Live. Work. Explore. as a part of our Lodging team in Grand Canyon National Park!

Grand Canyon National Park Lodges operates 6 hotels, 7 retail shops, and various restaurants and dining facilities in the historic Grand Canyon Village. No matter what your job is, you will be a proud steward of the park and play an essential role in providing warm and friendly hospitality to our guests! As one of the Seven Natural Wonders of the World, Grand Canyon National Park is a place of remarkable beauty, peace, scenic grandeur and top-notch hospitality.

We’re hiring a Guest Service Assistant Manager to Live. Work. Explore. at the south rim of the Grand Canyon!

Job Summary:
Operate the front office to the standards set by the Guest Service Manager at all times resulting in quality guest service. Responsible for operation of the front desk in the absence of the Guest Service Manager.

The Details:
Position Type: Full-Time, Year-Round
Pay: $18.90 per hour
Housing: Private room in a shared apartment, $267/month, payroll-deducted

Schedule: May include weekends, evenings, and holidays.

Why Grand Canyon South Rim?
We are a welcoming community who work hard, share a real passion for the environment, and enjoy crafting memorable experiences for our guests. As part of the Xanterra Travel Collection®, we are the primary authorized concessionaire at the Grand Canyon South Rim, and proud stewards of the park.

Life at the South Rim:

• On-site employee meals (cafeteria-style)
• Free on-site laundry facility, free shuttle service, and Wi-Fi (limited bandwidth)
• A fast-paced, exciting work environment with plenty of upward mobility and growth opportunities
• Meet people of all ages from all over the country and world!

Benefits:

• Medical, Dental, Vision
• Paid Time Off and Holidays
• Disability Insurance
• 401k with match
• Life and AD&D Insurance
• Employee Assistance Program
• Wellness Programs
• Learning and Development Programs

Perks:

• Free Grand Canyon National Park pass
• Rec Center – Fitness Equipment, Computers, and Free WiFi
• Paid Day off on your birthday
• Discounted mule rides
• Free Grand Canyon Railway Train Rides
• Retail, Lodging and Travel Discounts
• Planned employee trips and activities
• $350 Referral Bonus Program
• The adventure of a lifetime!

Responsibilities

• The Lodging department is committed to creating a culture of guest service at Grand Canyon National Park. All our roles in the lodging department, regardless of front or back of house, are considered guest-facing/guest service positions. Our expectation is that this role will play a key part in achieving exceptional guest service.
• Operate front office in the absence of the Guest Service Manager to ensure that proper guest service is professionally and respectfully provided.
• Keep the Guest Service Manager aware of all situations through verbal communication and e-mail.
• Assist the Guest Service Manager in the daily supervision and evaluation of Bell staff, Guest Service Agents, and Lead Agents.
• Deliver exceptional guest service by assisting guests of Grand Canyon National Park lodges with efficient and professional check-in and check-out services utilizing the Opera Property Management System.
• Use a sense of discretion and professionalism when handling guest complaints and accounts, make appropriate adjustments on accounts when warranted.
• Assist in supporting efficient and timely guest communication at the Front Desk, via telephone, and through Canary and OTA messaging platforms.
• Assist in maintaining and upholding front desk operations and hospitality standards to provide a high level of guest service.
• Handle guest accounts properly including posting of charges, and collection of payment.
• Assist the Guest Service Manager in the Training of new front desk staff and assist in providing continual coaching to front desk staff.
• Ensure that assigned staff is adhering to all Xanterra South Rim and NPS policies and procedures, including, but not limited to Lost & Found, Cash Handling, Risk, Sustainability, etc. standards.
• Supervise and control rooms throughout shift to prevent double bookings, sleepers, and other room errors, and to maintain room control. Report out of order rooms to Maintenance and Rooms Department Management.
• Continually monitor inventory between ORS and PMS to ensure oversells are not created.
• Monitor the flow of information from shift to shift and day to day through the use of verbal communication, shift reports and desk notebook. Keep the Guest Service Manager aware of all situations.
• Assist in monitoring cash flow and credit operations of the desk while maintaining accuracy in account handling and reconciling any discrepancies.
• Direct the selling of rooms with special attention to up selling or discounting whenever needed.
• Assist in the blocking, pre-registration and registration of all tours, VIPs and any other special attention guest.
• Oversee all public areas and guest rooms. Maintain room inventory by keeping abreast of all revenue lost through out-of-order rooms, NAFS, and other maintenance problems. Resolve such problems in a timely basis with Maintenance, Housekeeping, and the Guest Service Manager.
• Complete duties at other lodges on a regularly scheduled basis to stay informed about all lodges and procedures.
• Other duties as assigned.

Qualifications

• Must possess sufficient experience and technical expertise in all functions of the Front Office, especially with Opera front office software.
• Ability to provide ongoing training to front desk staff.
• Must be able to professionally interact with the public in a variety of situations demonstrating knowledge of park facilities, activities, and features.
• Proven written and oral communication skills.
• Possess physical ability to occasionally lift up to 40 pounds.
• Possess valid Arizona Driver’s License and comply with Xanterra South Rim Company Vehicle Policy.

Physical Requirements include:

Frequently: Stand, walk, sit, and handle.

Occasionally: Reach, squat/kneel, bend, lift/carry up to 50 lbs., push/pull up to 40 lbs.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.