Guest Relations Coordinator, Yale College

Yale University; New Haven (CT); On-site; USD 33,000 - 45,000; Full time

Job summary

Yale University in New Haven seeks a friendly receptionist for the Undergraduate Admissions office. You will greet the public on campus, answer inquiries, and coordinate a high-volume schedule of tours, information sessions, and events.

In this on-site role you will support admissions staff, prepare presentation materials, manage correspondence, and maintain scheduling and records with care and confidentiality. Strong customer service, communication, and organizational skills are essential.

Qualifications

• Four years of related work experience, two of them in a similar role, and a high school level education; or an Associate's degree; or equivalent.
• Experience in higher education, hospitality, or another customer-facing environment with high visitor volume.
• Familiarity with Yale University and CRM systems.

Responsibilities

• Greets visitors and answers phone inquiries, screening nature of business and directing to appropriate staff.
• Schedules and coordinates meetings and appointments; manages calendars and travel arrangements.
• Prepares presentation materials and correspondence; drafts and proofs documents; maintains filing systems.
• Monitors expenditures and maintains records; assists with grant, contract, and budget preparation as needed.
• Performs additional office duties and supports staff to ensure a seamless visitor experience.

Skills

Customer service

Communication skills

Organization

Attention to detail

Reliability

Education

Higher education experience

Tools

CRM systems

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Serves as the first point of contact for prospective students, families, counselors, and other guests of the Yale Office of Undergraduate Admissions. Oversees the daily operation of the admissions reception area, ensuring visitors receive exceptional service while coordinating a high-volume schedule of tours, information sessions, and special events.

Coordinates key operational functions that support the office's visitor experience, which includes addressing student inquiries, writing professional correspondence to prospective students and campus partners, maintaining departmental scheduling, preparing presentation materials for daily information sessions, and assisting with the planning and execution of individual and group visits. Collaborates closely with admissions officers to ensure seamless daily operations and timely, accurate responses to online inquiries through the office’s customer relationship management software. The position requires sound judgment, strong organizational skills, and flexibility to adapt in a public-facing position.

This position is an on-site role as the primary responsibility is to greet the public on campus.

Required Skills and Abilities

• Demonstrated customer service skills and ability to work effectively both independently and as part of a team.
• Excellent written and verbal communication skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
• Proven attention to detail and accuracy in handling data and records.
• Demonstrated reliability in attendance and ability to maintain confidentiality.

Preferred Education And Experience

• Experience in higher education, hospitality, or another customer-facing environment with a high volume of visitors.
• Experience working with customer relationship management systems.
• Familiarity with Yale University.

Principal Responsibilities

• Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned. Required Education and Experience Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

Job Posting Date

09/03/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade C

Hourly Range

$28.43

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.