Guest Experience Coordinator

Ultipro; Bend, Northern (OR, KY); Hybrid; USD 36,000 - 54,000; Full time

Job summary

Juniper Preserve by Troon is seeking a Guest Experience Coordinator to deliver warm, exceptional service to resort guests and Residence Club members. You will manage front desk tasks, assist with check-ins/outs, and provide area information with a proactive, friendly approach.

The role requires flexibility for part-time or full-time schedules, including evenings, weekends, and holidays, and interactions across departments to ensure guest satisfaction.

Qualifications

• Must be able to pass a drug test.
• Valid Oregon driver’s license with clean record.
• College or university qualifications, or two years of related work experience in a Guest Services capacity.

Responsibilities

• Greet and welcome all guests with a professional demeanor.
• Handle check-ins/check-outs and front desk tasks.
• Address guest inquiries and concerns, then follow up within 30 minutes.
• Coordinate with Housekeeping and other departments to resolve issues.
• Maintain guest history and process reservations and billing inquiries.

Skills

Verbal communication

Cash handling

Multi-tasking

Google Suite

Microsoft Office

Education

High school diploma

College/University qualifications or 2 years guest services experience

Tools

Google Suite

Word

Excel

Outlook

Job description

Juniper Preserveis excited to announce the exceptional career opportunity of Guest Experience Coordinator.

The primary responsibility of a Guest Experience Coordinator will be to provide a warm and welcoming experience for all resort guests, club members and their guests. To act as an ambassador of Juniper Preserve by providing outstanding service and offering detailed information regarding Central Oregon area attractions, Juniper Preserve’s amenities, and resort features. Guest Experience Coordinators will attend to all front desk operations for resort guests and the Residence Club and its members by addressing guest concerns, checking guests in/out, addressing billing inquiries, and following up with management.

Option for part-time or full-time. Wednesday through Saturday (with optional additional Sunday) from 11:30am-8:00pm.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Guest Interaction and Service:

• Demonstrate a guest-driven style of service with an upbeat, friendly sense of urgency in all interactions with resort guests, members, and their guests.
• Greet and welcome all guests at Juniper Preserve with an enthusiastic and professional demeanor.
• Maintain the privacy of all Juniper Preserve guests.
• Accommodate all requests for information in a congenial manner.
• Handle guest concerns or issues immediately, ensuring guest satisfaction.
• Notify designated department/personnel for resolving the situation and follow up within 30 minutes to ensure completion and guest satisfaction.
• Communicate pertinent guest information to designated departments/personnel.

Knowledge and Compliance:

• Maintain complete knowledge of:
  • All resort and club features/services, and hours of operation.
  • Room types, layout, décor, appointments, locations, rates, special packages, promotions, and availability.
  • Daily house count, arrivals/departures, and group activities/functions.
• Maintain complete knowledge of and comply with all property and departmental policies.
• Comply with grooming and uniform standards as outlined in the Employee Handbook.

Front Desk Operations:

• Perform all front desk tasks, including check-ins/check-outs, night audits, and related responsibilities.
• Document and confirm reservations and cancellations.
• Assist with inquiries regarding charges incurred during visits.
• Accommodate room changes and handle requests for late check-outs.
• Resolve room status discrepancies with the Housekeeping department.
• Prepare key packets and group resume folders for all arriving groups.
• Generate, distribute, and post daily reports.
• Maintain guest history files by inputting relevant information obtained during guest interactions.

System and Equipment Management:

• Operate all aspects of Springer Miller Systems and perform functions of the CPU system according to established procedures.
• Set up workstations with necessary supplies and maintain cleanliness throughout the shift.
• Answer department telephones within three rings using the correct greeting and telephone etiquette.

Teamwork and Flexibility:

• Be flexible and welcoming to change within a growing company.
• Take on new and different tasks as assigned by the Front Office Manager or Supervisor.
• Manage workflow effectively and in an organized and timely manner.
• Incorporate safe work practices in job performance.
• Maintain a positive attitude and flexibility to adapt to varied hours, including evenings, weekends, and holidays.

QUALIFICATIONS

Required:

• Ability to perform each duty satisfactory; reasonable accommodations may be made for individuals with disabilities.
• Must be able to pass a drug test.
• Valid Oregon driver’s license with no recent alcohol-related offenses or criminal record.
• College or university qualifications, or two years of related work experience in a Guest Services capacity.

SKILLS

Required Skills:

• Must have at least a high school diploma.
• Ability to read and comprehend complex instructions, memos, and email correspondence.
• Ability to write complex correspondence with staff and guests.
• Effective verbal communication skills with guests and staff.
• Proficient in holding and comprehending phone conversations.
• Ability to calculate figures such as accruals, percentages, and payments.
• Competent in basic cash-handling functions.
• Apply common sense understanding to carry out instructions in written, oral, or diagram form.
• Multi-task effectively to provide solutions and handle variables.
• Proficient in using Google Suite, Word, Excel, and Outlook.
• Basic accounting skills.
• Ability to fully comprehend complex equipment instructions.

About Troon

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world’s largest professional club management company, that specializes in services in golf, hospitality, and residential communities.With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality.Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous,Troon offers professionals the opportunity to grow and succeed within a globally respected organization.Learn more at www.troon.com .

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.