Guest Experience and Communications Coordinator

SKIN FUSION FX PLC; Altoona (IA); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Paid time off

Job summary

SkinFusion FX in Altoona, IA, is seeking a Guest Experience & Communications Coordinator for a full-time, hourly role. You will be the first point of contact, guiding clients from inquiry to scheduling, check-in, and follow-up with warmth and professionalism.

The ideal candidate loves people, communicates clearly, and thrives in a fast-paced environment. Prior medical spa or clinic experience is required, and the position offers long-term growth with our growing practice.

Qualifications

• Previous medical spa or medical clinic experience is required.
• Exceptional verbal and written communication skills.
• Warm, friendly and outgoing demeanor.
• Highly organized and able to multitask.

Responsibilities

• Answering phones with warmth, confidence, and professionalism.
• Managing client text communication through Weave.
• Responding promptly to new inquiries and following up with leads.
• Scheduling, rescheduling, and confirming appointments.
• Assisting with check-in and checkout.
• Helping identify openings in provider schedules.
• Working closely with providers and the front-desk team to keep the day running smoothly.
• Assisting with inventory, stocking treatment rooms, laundry, light housekeeping, and other tasks.

Skills

Communication

Customer service

Multitasking

Organizational skills

Tools

Weave

Job description

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Guest Experience & Communications Coordinator

Full-Time | SkinFusion FX | Altoona, Iowa

SkinFusion FX is a locally owned, growing medical aesthetics practice seeking an exceptional Guest Experience & Communications Coordinator to join our team full-time.

This is more than a traditional receptionist position. You’ll be an important part of the client experience from the first phone call or text through scheduling, check-in, checkout, and follow-up. We’re looking for someone who loves working with people, communicates exceptionally well, thrives in a fast-paced environment, and is looking for a long-term home with our team.

Schedule

• Full-time, hourly
• Monday–Thursday: 10:30 AM–7:00 PM
• Friday: 8:30 AM–5:00 PM
• Occasional Saturday in place of Friday

What You’ll Do

You’ll be cross‑trained in all front-desk operations, with a primary focus on client communication, lead management, and guest experience.

Responsibilities include:

• Answering phones with warmth, confidence, and professionalism
• Managing client text communication through Weave
• Responding promptly to new inquiries and following up with leads
• Helping prospective clients identify the appropriate consultation, service, or provider and confidently move forward with scheduling
• Scheduling, rescheduling, and confirming appointments
• Communicating appointment requirements and preparation
• Assisting with check-in and checkout
• Helping identify and fill openings in provider schedules
• Working closely with providers and the front-desk team to keep the day running smoothly
• Assisting with inventory, stocking treatment rooms, laundry, light housekeeping, and other tasks as needed

Who We’re Looking For

Previous medical spa or medical clinic experience is required.

Our ideal candidate is:

• An exceptional verbal and written communicator
• Warm, friendly, outgoing, and genuinely enjoys connecting with people
• Confident and appropriately assertive
• Highly organized, efficient, and an excellent multitasker
• Comfortable managing phones, texts, clients, providers, and competing priorities
• Detail-oriented, dependable, and able to think on their feet
• Comfortable learning aesthetic treatments, skincare, medical terminology, pricing, policies, and scheduling requirements
• A team player who notices what needs to be done and jumps in to help
• Professional, receptive to feedback, and interested in becoming a long-term member of our team

Social Media Skills Are a Plus!

Strong social media/content creation skills would be a significant bonus. Experience creating Reels, Stories, photos, videos, or other Instagram/Facebook content and familiarity with Canva or video editing apps is a plus. Candidates with content creation experience are encouraged to share examples of their work.

Important: This Is a Long-Term Front Desk Career Role

We are intentionally looking for someone who wants to build a career in guest experience, client communication, lead management, and medical office operations.

This position is not intended as a pathway into an esthetician, nursing, injector, or treatment‑provider role. If your primary career goal is to transition into providing aesthetic services, this will not be the right fit.

About SkinFusion FX

SkinFusion FX is a locally owned, DNP-led medical aesthetics practice in the heart of Altoona. We’ve built our practice around long‑term relationships, exceptional care, education, authenticity, and helping our clients look and feel their best while still feeling like themselves.

If you’re an experienced medical office professional who loves people, communicates beautifully, thrives on organization, and wants to become an integral part of a growing local business, we’d love to hear from you.