GSE Administrator

Ultipro; San Francisco, Northern (CA, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Menzies Aviation in San Francisco, CA is seeking an entry-level administrative professional to support the GSE department. You will help ensure customer invoices are submitted on time and assist with a broad range of HR-related administrative tasks.

The role requires initiative, teamwork, and strong organizational skills, with duties spanning paperwork, filing, inventory, and compliance to health and safety standards.

Qualifications

• High School Diploma or equivalent.
• 1 year in an office environment.
• Fluent English (reading, writing and speaking).
• Typing 35 wpm or faster.
• Proficient in MS Word, Excel and Outlook.
• Must be able to multitask and meet deadlines.
• Ability to read, analyze and interpret documents.

Responsibilities

• Prepare all related paperwork.
• Assist with general administration alongside the GSE Manager.
• Filing.
• Customer invoice submittal within company standards.
• File retention and audits.
• Maintain inventory of GSE department parts.
• Provide professional interaction with visitors and callers.
• Ensure health, safety, security and government compliance standards.

Skills

Typing 35 wpm

MS Office

Organizational skills

Communication skills

Fluent English

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

San Francisco, CA | SFO
San Francisco, CA 94128, USA

Description

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

This Role is an entry level administration role. Working within the GSE department on ensuring customer invoices are submitted in a timely manner and to ensure the department maintains yearly budget goals. The role requires the ability to demonstrate initiative and work as an enthusiastic team member, while performing a wide range of human resource functions.

What you will be doing

• Prepare all related paperwork
• Assist with general administration alongside the GSE Manager.
• Filing
• Customer Invoice Submittal within company standards.
• File retention and audits
• Proficient in Microsoft office applications.
• Keeping an inventory on all parts that is required for the GSE department.
• Responsible for leaving a good first impression with all visitors and callers
• Ensure the safe and secure operations, in accordance with the highest possible standards of health, safety, security and all government statutory requirements
• Assist with all other duties that may be assigned
• Functions must be executed in a professional, efficient, and friendly manner.
• Ensures safe and secure operation, in accordance with the highest possible standards of health, safety, security and all government statutory requirements
• Performs other duties as assigned

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

What we are looking for:

• High School Diploma or equivalent
• Minimum of 1 year working in an office environment
• Ability to read, write and speak fluent English
• Must have strong relational and communication skills
• Typing minimum of 35 wpm
• Excellent organizational and administrative skills
• Must be able to multitask and meet tight deadlines
• Microsoft Word, Excel and Outlook experience essential
• Ability to read, analyse and interpret complex documents
• Must enjoy working with a diverse group of people in a dynamic environment
• Must possess a Valid driver’s license in good standing.
• Ability to lift up to 35 lbs., comfortable with bending, kneeling and pushing and pulling file boxes
• Must pass driver’s test with the Department of Airports and obtain a driver’s license to drive on Airport Operational Area (AOA).
• Must pass FBI background check and obtain US Customs seal.
• Must pass pre-employment medical and a Drug test.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Qualifications

Education

Preferred

High School or better.

Licenses & Certifications

Required

DRIVERS LICENSE

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.