GS Staffing Coordinator

Boston Medical Center Health System; Brockton (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading healthcare organization is seeking a Staffing Coordinator for its Nursing Administration. This full-time role focuses on scheduling and administrative duties to support nursing staff and leadership. The ideal candidate will possess a high school diploma and strong organizational skills, enhancing operational efficiency and coordination within nursing services.

Qualifications

• High School Diploma required.
• 2 years of experience preferred.
• Strong communication, organizational, and interpersonal skills.

Responsibilities

• Maintain nursing division schedules and records using Kronos.
• Forecast staffing needs and collaborate with nursing leadership.
• Perform administrative tasks including class registrations and supply management.

Skills

Communication

Organizational skills

Interpersonal skills

Education

High School Diploma

Administration/Clerical

Tools

Kronos

Job description

POSITION SUMMARY:

The Staffing Coordinator is responsible for the day to day staffing needs of the nursing division under the direction of the Manager of Staffing and in collaboration with Nursing Leadership including Director of Nursing Education, the CNO, VP Patient Care Services. The Staffing Coordinator duties include schedule, time & attendance and administrative tasks and record keeping. Confidentiality: The Staffing Coordinator is privy to personal and organizational confidential information and must maintain the utmost discretion and confidentiality at all times.

Position: GS Staffing Coordinator

Department: Nursing Administration

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

• Maintain and update nursing division schedules, calendars, and records in Kronos scheduler.
• Forecast weekly staffing needs and collaborate with nursing leadership to fill staffing needs
• Make replacement staffing needs calls and maintain accurate list of calls
• Run, print and distribute planning sheets for daily, weekly, monthly, holiday and vacation schedules
• Identify trends and run reports from Kronos including UTO reports
• Maintain records and confirm assignments for perdiem, agency, and traveler staff
• Maintain accurate list of employees in the nursing division including but not limited to MLOA's and RTW status & RTW processes (e.g. EHS and nursing education clearances)
• Collect daily payroll exception information, perform daily updates of KRONOS software and file as appropriate

Administrative Tasks:

• Perform class participant registrations, including but not limited to AHA classes, TNCC, NRP
• Book classrooms, audio video requests, food service and confirmations of same
• Score and record exams
• Enter and print AHA completion cards
• Answer phones and route calls
• Ordering of supplies and brochures
• Copying and filing
• Maintain and order office supplies
• Open and route incoming mail, prepare outgoing mail

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required)

JOB REQUIREMENTS

EDUCATION AND EXPERIENCE:

High School Diploma

Administration/Clerical

PREFERRED EDUCATION AND EXPERIENCE (If none, please enter “N/A”):

2 years of experience preferred

CERTIFICATIONS, LICENSES, REGISTRATIONS REQUIRED (If none, please enter “N/A”):

N/A

CERTIFICATIONS, LICENSES, REGISTRATIONS PREFERRED (If none, please enter “N/A”):

N/A

KNOWLEDGE, SKILLS & ABILITIES (KSAs) (If none, please enter “N/A”):

Excellent communication, organizational, and interpersonal skills

Equal Opportunity Employer/Disabled/Veterans

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