GS Staffing Coordinator

Boston Medical Center (BMC); Brockton (MA); On-site; USD 45,000 - 72,000; Full time

Job summary

Boston Medical Center is seeking a GS Staffing Coordinator to manage the staffing demands of the nursing division. This full-time position requires excellent communication and organizational skills, along with administrative experience, to ensure operational efficiency in staffing. Responsibilities include scheduling, record-keeping, and collaboration with nursing leadership to address staffing needs.

Qualifications

• High School Diploma required.
• 2 years of administrative experience preferred.
• Excellent communication and organizational skills are necessary.

Responsibilities

• Maintain and update nursing division schedules and records.
• Collaborate with nursing leadership to forecast staffing needs.
• Perform administrative tasks including managing payroll data.

Skills

Excellent communication

Organizational skills

Interpersonal skills

Education

High School Diploma

Tools

Kronos

Job description

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Position Summary

The Staffing Coordinator is responsible for the day to day staffing needs of the nursing division under the direction of the Manager of Staffing and in collaboration with Nursing Leadership including Director of Nursing Education, the CNO, VP Patient Care Services. The Staffing Coordinator duties include schedule, time & attendance and administrative tasks and record keeping. Confidentiality: The Staffing Coordinator is privy to personal and organizational confidential information and must maintain the utmost discretion and confidentiality at all times.

Position: GS Staffing Coordinator

Department: Nursing Administration

• Maintain and update nursing division schedules, calendars, and records in Kronos scheduler.
• Forecast weekly staffing needs and collaborate with nursing leadership to fill staffing needs
• Make replacement staffing needs calls and maintain accurate list of calls
• Run, print and distribute planning sheets for daily, weekly, monthly, holiday and vacation schedules
• Identify trends and run reports from Kronos including UTO reports
• Maintain records and confirm assignments for perdiem, agency, and traveler staff
• Maintain accurate list of employees in the nursing division including but not limited to MLOA's and RTW status & RTW processes (e.g. EHS and nursing education clearances)
• Collect daily payroll exception information, perform daily updates of KRONOS software and file as appropriate
  
  

Position Summary

The Staffing Coordinator is responsible for the day to day staffing needs of the nursing division under the direction of the Manager of Staffing and in collaboration with Nursing Leadership including Director of Nursing Education, the CNO, VP Patient Care Services. The Staffing Coordinator duties include schedule, time & attendance and administrative tasks and record keeping. Confidentiality: The Staffing Coordinator is privy to personal and organizational confidential information and must maintain the utmost discretion and confidentiality at all times.

Position: GS Staffing Coordinator

Department: Nursing Administration

Schedule: Full Time

Essential Responsibilities / Duties

• Maintain and update nursing division schedules, calendars, and records in Kronos scheduler.
• Forecast weekly staffing needs and collaborate with nursing leadership to fill staffing needs
• Make replacement staffing needs calls and maintain accurate list of calls
• Run, print and distribute planning sheets for daily, weekly, monthly, holiday and vacation schedules
• Identify trends and run reports from Kronos including UTO reports
• Maintain records and confirm assignments for perdiem, agency, and traveler staff
• Maintain accurate list of employees in the nursing division including but not limited to MLOA's and RTW status & RTW processes (e.g. EHS and nursing education clearances)
• Collect daily payroll exception information, perform daily updates of KRONOS software and file as appropriate
  
  

Administrative Tasks

• Perform class participant registrations, including but not limited to AHA classes, TNCC, NRP
• Book classrooms, audio video requests, food service and confirmations of same
• Score and record exams
• Enter and print AHA completion cards
• Answer phones and route calls
• Ordering of supplies and brochures
• Copying and filing
• Maintain and order office supplies
• Open and route incoming mail, prepare outgoing mail
  
  

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required)

Job Requirements

EDUCATION AND EXPERIENCE:

High School Diploma

Administration/Clerical

PREFERRED EDUCATION AND EXPERIENCE (If none, please enter “N/A”):

2 Years Of Experience Preferred

CERTIFICATIONS, LICENSES, REGISTRATIONS REQUIRED (If none, please enter “N/A”):

N/A

CERTIFICATIONS, LICENSES, REGISTRATIONS PREFERRED (If none, please enter “N/A”):

N/A

KNOWLEDGE, SKILLS & ABILITIES (KSAs) (If none, please enter “N/A”):

Excellent communication, organizational, and interpersonal skills

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Hospitals and Health Care

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