Groups Coordinator (On-site at World of Coca-Cola)

The Coca-Cola Company; Atlanta (GA); On-site; USD 25,000 - 30,000; Full time

Job summary

World of Coca-Cola, located in Atlanta, GA, seeks a Groups Coordinator for its on-site role. Responsibilities include data entry, handling customer inquiries by phone and email, and ensuring PCI compliance for reservation systems.

This full-time, hourly position requires on-site work with no remote/hybrid options and involves coordinating reservations, training staff, and providing exceptional guest service.

Qualifications

• 1+ years’ experience in reservation, customer service or administrative role preferably within the hospitality industry.

Responsibilities

• Provide stellar customer service in all communications (via phone and email) with clients and internal partners.
• Serve as first point of contact for incoming inquiries (groups, events, internal requests) and represent The Coca-Cola Company in a positive and professional manner.
• Act as concierge and assist with itinerary planning for guests visiting Atlanta.
• Deliver consistent and accurate messaging of protocols and procedures.
• Escalate requests when appropriate and set guest expectations for response times.
• On-Site Liaison between Sales and Operations Team
• Assist with training of Coordinators and Ambassador operations team members on reservations/events processes and welcoming groups upon arrival.
• Coordinate and process all phases of reservations via phone and email with high accuracy.
• Data Entry and Sales
• Administrative Projects
• Other duties and special projects as assigned.

Skills

Reservation experience

Customer service

Administrative skills

Microsoft Office

Data entry

Communication skills

Team collaboration

Education

High school diploma

College degree preferred

Tools

Gateway Ticketing System

Job description

This position is a full-time, hourly role working fully on-site role at World of Coca-Cola (Atlanta, GA). Remote/hybrid options are not available for this role.
World of Coca-Cola, located in Atlanta, GA, the home of Coca-Cola, first opened August 2, 1990 and was relocated from Underground Atlanta to Pemberton Place May 24, 2007. Currently, World of Coca-Cola is the main attraction for The Coca-Cola Company. It welcomes over 1 million visitors per year and has become one of the key tourist experiences in the region. Please visit our websiteatworldofcoca-cola.com for more information.
The Groups Coordinator at World of Coca-Cola is the first point of contact for clients looking to enjoy our world class attraction. The primary responsibilities of this role are data entry and responding to customer inquiries by phone and email as well as training team members on processes. This role is responsible for ensuring PCI compliance (privacy and data protection) for reservation ticketing systems for The Coca-Cola Company and World of Coca-Cola.

Key Functional Duties

• Customer Service/Communication
• Provide stellar customer service in all communications (via phone and email) with clients and internal partners.
• Serve as first point of contact for incoming inquiries (groups, events, internal requests) and represent The Coca-Cola Company in a positive and professional manner.
• Act as concierge and assist with itinerary planning for guests visiting Atlanta.
• Deliver consistent and accurate messaging of protocols and procedures.
• Escalate requests when appropriate and set guest expectations for response times.
• On-Site Liaison between Sales and Operations Team
• Assist with training of Coordinators and Ambassador operations team members on reservations/events processes and welcoming groups upon arrival.
• Partner with operations team on special requests and arrival instructions.
• Data Entry and Sales
• Coordinate and process all phases of reservations via phone and email with high accuracy. Follow up to reconfirm upcoming group arrivals/events, update reservations, and process payments.
• Administrative Projects
• Perform group sales administrative duties including conference preparation, shipping, and customer gift assembly.
• Other duties and special projects as assigned.
  

Required Skills

• 1+ years’ experience in reservation, customer service or administrative role preferably within the hospitality industry.
• Role is on-site at World of Coca-Cola
• Gateway Ticketing System experience preferred
• Proficiency in Microsoft Office Suite
• Proven ability to enter data accurately, adapt to change, work effectively under pressure, and produce accurate results in a fast-paced environment
• Strong organizational and administrative skillset
• Excellent time management skills with the ability to self-manage
• Willingness to collaborate cross-functionally with teams from all levels of the organization
• Excellent written and oral skills
• Impeccable guest/customer service skills
• Strong interpersonal and professional communication skills: positive non-verbal cues, active listening, flexibility, dependability, and high degree of patience
• Ability to add, subtract and multiply in all units of measure using whole numbers, common fractions, and decimals.
  

Educational Requirements

• High school Diploma or/ GED equivalent required
• College Degree preferred