Groups Administrative Assistant

Centralsf; Sioux Falls (SD); On-site; USD 32,000 - 42,000; Full time

Job summary

Centralsf's Groups Team seeks an organized Administrative Assistant to support ministries such as Adult LifeGroups, Young Adults, Woven and Forged. This role helps create an environment where each person can belong and grow.

You will manage event logistics, communications, and volunteer workflows, using Planning Center and Google Suite to keep registrations, attendance, and follow-ups on track. A collaborative, servant-hearted mindset is essential.

Qualifications

• Detail-oriented with ability to meet deadlines and solve problems.
• Strong multi-tasking and organizational skills to keep tasks on track.
• Clear verbal and written communication skills.
• Proficient in managing church database (Planning Center) for data and workflows.
• Proficient with Google Workspace (email, docs, sheets, calendar).
• Maintains professionalism under pressure with a servant-hearted attitude.
• Creative and strategic thinker.
• Warm, caring interpersonal skills.
• Collaborates effectively and delegates as needed.
• Committed to the mission of Jesus.

Responsibilities

• Schedule rooms, registrations, and logistics for events and LifeGroup gatherings.
• Follow up with interested groups promptly and manage PCO workflows for onboarding communications.
• Order food and materials needed for events.

Skills

Attention to detail

Multi-tasking

Clear communication

Organizational skills

Under pressure

Collaborative mindset

Strategic thinking

Warm interpersonal skills

Team delegation

Passion for ministry

Tools

Planning Center

Google Workspace

Job description

The role of the Groups Administrative Assistant is designed to provide administrative assistance to our Groups Team. This team is responsible for specific ministries that include Adult LifeGroups, Young Adults, Woven (women’s ministry) and Forged (men’s ministry). We are looking for a highly organized and collaborative administrator who can help our team create an environment where each person at Central feels like they can belong and become who God intended.

CORE COMPETENCIES

• Attention to detail, including the capacity to meet deadlines, notice inconsistencies, and solve problems.
• Multi-tasking abilities, intellectual flexibility, and strong organizational skills so that important matters don’t slip through the cracks.
• The ability to communicate clearly, both verbally and in writing.
• The capacity to use the church database (Planning Center) for information, updating, attendance, registrations, training of volunteers, communications, assigning workflows, etc.
• The capacity to use Google suite (mail, chat, sheets, docs, calendar, etc.)
• The aptitude to work well under pressure, maintaining a professional demeanor, a servant’s heart, and a “can do” attitude.
• Thoughtful, creative, and strategic thinking skills.
• Warm and caring interpersonal skills.
• The ability to effectively collaborate, communicate, and delegate.
• Passion for the message and mission of Jesus.

PRIMARY RESPONSIBILITIES

• Scheduling rooms, registrations, and logistics for events, trainings, LifeGroup gatherings, etc.
• Ensure all people who show interest in groups are followed up with in a timely manner and manage PCO workflows to coordinate appropriate communication to anyone going through the onboarding process.
• Order food and materials needed for events.