Group Rooms Coordinator

Davidson Hospitality Group; Newport (RI); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision coverage

Teledoc service

Pet insurance

Hotel discounts

Tuition reimbursement

Paid time off

401K match

Job summary

Hotel Viking in Newport, RI is seeking a proactive Reservation Group Coordinator to join our team. You will serve as the link between sales, events, and front office, ensuring seamless group reservations from start to finish.

The role focuses on managing room blocks, billing details, and client communications with a high standard of service. Ideal candidates thrive in fast-paced settings and value accuracy and collaboration.

Qualifications

• Previous hotel or reservations experience preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office and property management systems (Opera or similar).
• Ability to work collaboratively across departments.
• Bachelor's degree or equivalent hospitality experience preferred.

Responsibilities

• Manage group rooming lists, reservations, and billing details.
• Communicate with clients and internal departments to ensure flawless group experiences.
• Process group changes, cancellations, and special requests.
• Monitor inventory to optimize room block utilization.
• Prepare and distribute reports for group status and pick-up.
• Maintain accurate records in the property management system.
• Provide exceptional customer service to internal and external guests.
• Support the Reservations and Sales teams as needed.

Skills

Reservations experience

Organizational skills

Communication skills

Attention to detail

Microsoft Office

Opera PMS

Education

Bachelor's degree or equivalent hospitality experience

Tools

Microsoft Office

Opera PMS

Job description

Property Description

Hotel Viking, located in the heart of Newport, Rhode Island, is seeking talented individuals to join our team. As a historic and luxurious property offering unparalleled hospitality, Hotel Viking is the perfect place to further your career in the hospitality industry. With its breathtaking views, elegant accommodations, and exceptional service, Hotel Viking has been a renowned destination for discerning travelers since 1926. As an employee, you will have the opportunity to work in a vibrant and dynamic environment where you can showcase your skills and expertise. Join our team and be part of a legacy of excellence at Hotel Viking, where we strive to create unforgettable experiences for our guests.

Overview

Join Our Team as a Reservation Group Coordinator!

Are you detail-oriented, organized, and passionate about delivering exceptional guest experiences? We're looking for a Reservation Group Coordinator to join our dynamic hospitality team! In this pivotal role, you'll be the key connection between our sales, events, and front office teams-ensuring every group reservation runs smoothly from start to finish.

You'll handle room blocks, reservations, and guest details with precision and care, providing exceptional service that reflects our commitment to excellence. The ideal candidate thrives in a fast-paced environment, communicates effortlessly with clients and colleagues, and takes pride in accuracy and efficiency. If you're ready to grow your hospitality career and play a critical role in creating memorable stays, we'd love to have you on board!

Key Responsibilities:

• Manage group rooming lists, reservations, and billing details.

• Communicate with clients and internal departments to ensure flawless group experiences.

• Process group changes, cancellations, and special requests.

• Monitor inventory to optimize room block utilization.

• Prepare and distribute reports for group status and pick-up.

• Maintain accurate records in the property management system.

• Provide exceptional customer service to internal and external guests.

• Support the Reservations and Sales teams as needed.

Qualifications

• Previous hotel or reservations experience preferred.

• Strong organizational and multitasking skills.

• Excellent written and verbal communication abilities.

• High attention to detail and accuracy.

• Proficiency with Microsoft Office and property management systems (Opera or similar).

• Ability to work collaboratively across departments.

• Strong customer service mindset and professional demeanor.

• Bachelor's degree or equivalent hospitality experience preferred.

Benefits

Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group.

In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.

• Multiple Tiers of Medical Coverage
• Dental & Vision Coverage
• 24/7 Teledoc service
• Free Maintenance Medications
• Pet Insurance
• Hotel Discounts
• Tuition Reimbursement
• Paid Time Off (vacation, sick, bereavement, and Holidays).
• 401K Match

Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other.EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual OrientationDavidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.

Salary Range

USD $22.00 - USD $22.00 /Hr.