Grievance and Appeals Coordinator II / Req 956599811

Alameda Alliance for Health; Alameda (CA); Hybrid; USD 86,708,000 - 130,090,000; Full time

Job summary

Alameda Alliance for Health in California is seeking a Grievance and Appeals Coordinator II who reviews, investigates, and processes non-complex member grievances for all lines of business. You will prepare written determinations and maintain documentation in the electronic system.

The role requires managing a caseload, communicating with members and providers, and ensuring compliance with state and federal regulations.

Qualifications

• HS diploma or equivalent is required.
• Associates and/or bachelor's degree is preferred.
• Minimum 1–2 years of experience in health services, managed care, hospital, or similar setting is required.
• Knowledge of managed care and medical terminology is essential.
• Experience in customer service or healthcare coordination is preferred.
• Excellent verbal and written communication skills are essential.
• Strong organizational skills and ability to work as part of a team.
• Proficiency with Microsoft Word, Excel, Access, Outlook and PowerPoint is expected.

Responsibilities

• Review, investigate and process non-complex grievances for all lines of business and prepare written communications.
• Independently investigate, research, review and resolve non-complex grievances within regulatory timeframes.
• Identify key policy provisions and regulatory guidelines relevant to cases.
• Interpret member contracts, policies and regulatory requirements.
• Maintain an accurate and complete appeals/grievance record in the electronic database.
• Coordinate state fair hearing, MAXIMUS, IMR and DMHC appeal processes.

Skills

Managed care terminology

Customer service

Healthcare coordination

Verbal & written communication

Team player

Organizational skills

Education

HS diploma or equivalent

Associates or Bachelor's preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

PowerPoint

Job description

Brief Description

Hybrid: Applicants must be a California resident as of their first day of employment.

PRINCIPAL RESPONSIBILITIES

Under general supervision of the Grievance and Appeals Supervisor, the Grievance and Appeals Coordinator II will review, investigate and process non-complex grievances for all lines of business and the completion of written communication documents to convey determination. The Coordinator is responsible for processing and monitoring the grievance process and corresponding documentation continuously for quality and accuracy while working independently within a team environment.

• Address and respond to telephonic and written inquiries regarding member non-complex grievances ensuring correct identification and categorization of one or more issues raised by the member, members representative or provider on behalf of member.
• Independently investigate, research, review, and resolve non-complex grievances within regulated timeframes, while clarifying issues and educating members in the process.
• Perform research and identify key policy provisions such as clinical guidelines, plan policies, EOC, regulatory guidelines, and DMHC/DHCS rules and regulations.
• Interpret member contracts, internal policies, and procedures as well as regulatory and accreditation requirements.
• Frequently communicate with members from intake to completion of a case.
• Provide excellent customer service in order to gather information and communicate disposition.
• Generate written correspondence to members and members representative or provider on behalf of member.
• Interprets and explains health plan benefits, policies, procedures, and functions to members and providers both verbally and in writing, ensuring that all communication meets regulatory standards and contractual obligations.
• Identify system issues that result in failure to provide appropriate care for members or failure to meet service expectations.
• Thoroughly document the investigation and resolution of each case.
• Maintain an accurate and complete appeals/grievance record in the electronic database.
• Coordinate and prepare the Alliance component of the State Fair Hearing, MAXIMUS, Independent Medical Review (IMR), and DMHC appeal processes.
• Ensure compliance with state and federal regulations as they relate to appeal and grievance issues.
• Serve as the liaison with other departments to resolve grievance issues.
• Ensure timely communication with the Supervisor on all issues having potential risk and or impact on operations.
• Engage in special projects as assigned/requested.
• Other duties as assigned.

Essential Functions Of The Job

• Ability to manage a caseload of a minimum of 60 cases a month.
• Coordinate non-complex grievance activities by receiving, handling, and resolving member issues and operational issues with other organizational staff.
• Achieve compliance, quality, and production standards.
• Ensure all cases and correspondence are managed in accordance with accreditation, regulatory, contractual compliance, and timeliness standards.
• Maintain pertinent documents, case files, and correspondence in an organized, confidential, and secure manner.
• Perform ongoing data entry.
• Comply with the organization’s Code of Conduct, all regulatory and contractual requirements, organizational policies, procedures, and internal controls.

Physical Requirements

• Constant and close visual work at desk or computer;
• Constant sitting and working at desk;
• Constant use of keyboard and/or mouse;
• Constant use of telephone headset;
• Frequent verbal and written communication with staff and other business associates by telephone, correspondence, or in person;
• Frequent lifting of folders and various objects weighing between 0 and 30 lbs;
• Frequent walking and standing; and
• Occasional driving of automobiles.

Number of Employees Supervised: 0

MINIMUM QUALIFICATIONS

EDUCATION OR TRAINING EQUIVALENT TO

• HS diploma or equivalent, required
• Associates and/or bachelor's degree, preferred.

MINIMUM YEARS OF ADDITIONAL RELATED EXPERIENCE

• Minimum of one to two year of experience in health services, managed care, hospital, or similar setting, required.

SPECIAL QUALIFICAITONS (SKILLS, ABILITIES, LICENSE)

• Knowledge of managed care and medical terminology;
• Experience in a customer service or coordination in a healthcare setting or equivalent experience;
• Excellent verbal and written communication skills;
• Team player who builds effective working relationships;
• Strong organizational skills;
• Proficient experience in Microsoft Word, Excel, Access, Outlook, and PowerPoint; and
• Excellent verbal and written communication skills a must.

SALARY RANGE: $30.26- $45.40 Hourly

The Alliance is an equal opportunity employer and makes employment decisions on the basis of qualifications and merit. We strive to have the best qualified person in every job. Our policy prohibits unlawful discrimination based on race, color, creed, gender, religion, veteran status, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, genetic characteristic, sexual orientation, gender identity or expression, or any other consideration made unlawful by federal, state, or local laws. M/F/Vets/Disabled.