Grants Support Specialist

Eastern Iowa Community Colleges; Davenport (IA); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

PTO 20 days + holidays

Sick leave 14 days

Personal time 2 days

Paid holidays

Summer Fridays off

Retirement plan with IPERS or TIAA

Health, vision, dental

Life insurance

Long Term Disability

Tuition reimbursement

Flexible Spending Account

Professional development reimbursement

Employee discounts

Employee Assistance Program

Job summary

EASTERN IOWA COMMUNITY COLLEGES seeks a Grant Specialist to provide day-to-day administrative support at the District Office in Davenport. This on-site role assists the Director of Grants and District Foundation across the grant lifecycle, from information gathering for proposals to filing reports and maintaining award records.

Responsibilities span pre-award support, award administration, and reporting/compliance, with a strong emphasis on organization, confidentiality, and collaboration with

Qualifications

• Associate1 degree in business administration, public administration, or a related field.
• One year of administrative experience.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook, and comfort with grants management software.
• Strong organizational skills with high attention to detail and deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive donor information.
• Comfortable working under direction and following established procedures and templates.

Responsibilities

• Assist the Director with gathering information on federal, state, local, and private foundation funding opportunities.
• Maintain a shared calendar of grant deadlines, reporting due dates, and renewal cycles.
• Provide administrative support to faculty and staff preparing letters of intent, proposal narratives, budgets, and attachments.
• Gather and organize supporting documentation, including institutional data and financial records.
• Route proposals for internal sign-off and track their status.
• Enter new awards into the colleges financial and grants management systems.
• Maintain grant files and amendments, physical and electronic.
• Track budget balances and expenditures with Business Office.
• Prepare draft budget modifications and no-cost extension paperwork.
• Track award terms and conditions.
• Assemble and format programmatic and financial reports for the Directors review.
• Maintain compliance calendars and checklists for funder requirements.
• Support audits by organizing documentation and certifications.
• Track and file certifications and disclosures.
• Answer inquiries and route complex questions to the Director.
• Maintain the grants and Foundation office database and tracking system.
• Process purchase requisitions, invoices, and reimbursements for grant funds.
• Schedule meetings and site visits; provide day-of support.
• Provide reference materials on grant compliance procedures.
• Maintain filing systems per retention policies.
• Prepare internal communications and correspondence.

Skills

Associate degree

Administrative experience

MS Office proficiency

Organizational skills

Communication skills

Confidentiality

Procedures adherence

Grant lifecycle knowledge

Education

Associate’s degree in business administration/public administration/related field

Bachelor’s degree in business administration/public administration/related field (preferred)

Tools

Microsoft Office Suite

Grants management software

Job description

EASTERN IOWA COMMUNITY COLLEGES seeks a Grant Specialist to provide day-to-day administrative support at the District Office in Davenport. This on-site role assists the Director of Grants and District Foundation across the grant lifecycle, from information gathering for proposals to filing reports and maintaining award records.

Responsibilities span pre-award support, award administration, and reporting/compliance, with a strong emphasis on organization, confidentiality, and collaboration with