Grants Specialist I — Pre-Award & Proposal Support

Iowa State University - College of Design; Ames (IA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement benefits

Paid time off

Professional development opportunities

Flexible work arrangements

Onsite childcare

Job summary

Iowa State University - College of Veterinary Medicine is seeking a Grants Specialist I to support pre-award grant administration, proposal development, and budget preparation in the Research and Graduate Studies team in Ames.

The role collaborates with faculty and staff to identify funding opportunities, coordinate submissions, ensure sponsor guidelines compliance, and maintain proposal data across university systems, offering training and growth in research administration.

Qualifications

• Bachelor's degree in business, finance, public administration, or related field.
• Experience budgeting, financial reporting, or financial projections.
• Experience preparing grant, contract, or sponsored project proposals.
• Proficiency with Microsoft Excel (formulas, pivots, reporting).
• Experience applying funding guidelines and compliance.

Responsibilities

• Coordinate preparation, internal review and submission of grant proposals.
• Develop budgets, justifications and supporting documentation.
• Enter proposal data in university systems and track timelines.
• Assist faculty with sponsor guidelines and submission requirements.
• Support post-submission actions and sponsor requests.
• Collect and verify research-related data and records.
• Collaborate with university partners on research administration.
• Monitor funding opportunities and distribute to faculty.

Skills

Budget development

Grant administration

Communication

Attention to detail

Team collaboration

Education

Bachelor's degree in Business Administration / Finance / Public Administration

Tools

Microsoft Excel

Budgeting software

Proposal management systems

Job description

Iowa State University - College of Veterinary Medicine is seeking a Grants Specialist I to support pre-award grant administration, proposal development, and budget preparation in the Research and Graduate Studies team in Ames.

The role collaborates with faculty and staff to identify funding opportunities, coordinate submissions, ensure sponsor guidelines compliance, and maintain proposal data across university systems, offering training and growth in research administration.