GRANTS SUPERVISOR/EXPERT

State of Arkansas; Little Rock (AR); On-site; USD 52,000 - 77,000; Full time

Job summary

State of Arkansas is seeking a Grants Supervisor/Expert to oversee the daily operations of the grants team and provide specialized expertise in complex grant management tasks. The role ensures proposals, contracts, and reporting comply with guidelines and supports grant recipients and external stakeholders.

The position emphasizes mentorship of junior staff and a strong understanding of federal and state funding regulations.

Qualifications

• Bachelor's degree in business administration, public administration, accounting, or a related field.
• Four years of grants management experience, including at least one year in a supervisory or expert capacity.
• Knowledge of grants management regulations and compliance.
• Experience with grants management software and Microsoft Office Suite.

Responsibilities

• Supervise the grants team and oversee preparation, review, and administration of grants.
• Review complex grant proposals for compliance.
• Provide expert advice on grant applications, budgets, and reports.
• Develop and revise grant policies and procedures for consistency.
• Coordinate staff training on grants management best practices.
• Monitor active grants and address potential issues or risks.

Skills

Grants management

Leadership

Regulatory compliance

Budgeting

Education

Bachelor's degree in business administration, public administration, accounting, or related field

Tools

AASIS Software

SAP-based software

Microsoft Office

Job description

The assignment of supervisory duties is determined by the hiring agency’s operational needs. The Grants Supervisor / Expert will serve as a senior technical expert providing guidance and oversight on the preparation, review, and administration of grants. Review complex grant proposals and ensure compliance with relevant regulations. Provide expert advice on the preparation of grant applications, budgets, and reports. Assist in developing and revising grant policies and procedures to ensure consistency and compliance. Coordinate and facilitate training for staff on grants management best practices and regulations. Serve as the point of contact for high-level or complex grant management issues and provide solutions as needed. Monitor the progress of active grants, identifying potential issues or risks and ensuring they are addressed promptly.

This position requires on-site employment with no remote or hybrid options available.

Preferred Qualifications

Knowledge of computers and computer software such as Microsoft Office (Outlook, Excel, and Word).

Experience with AASIS Software or SAP-based software preferred.

Experience in general Accounts Payable and procurement laws is preferred.

Job Responsibilities and Expected Results

• Process requests for purchases.
• Create Purchase Orders in the state accounting system.
• Procure small order contracts and solicit bids.
• Process invoices for payment.
• Process P-Card transactions.
• Assist with travel as needed.
• Other duties as assigned.

Position Information

Job Series: Grant Management – Career-path

Classification: Grants Supervisor/Expert

Class Code: FGM04P

Pay Grade: SGS06

Salary Range: $52,137 - $77,163

Job Summary

The Grants Supervisor/Expert is responsible for supervising the daily operations of the grants team and providing specialized expertise in complex grant management tasks. This position ensures that grant proposals, contracts, and reporting comply with established guidelines and that the team provides accurate and efficient support to grant recipients and external stakeholders. The Grants Supervisor/Expert is a subject matter expert in grants management processes, providing mentorship and guidance to junior staff.

Primary Responsibilities

The assignment of supervisory duties is determined by the hiring agency's operational needs. Non-supervisory roles will serve as senior technical experts.Supervise the grants team, providing guidance and oversight on the preparation, review, and administration of grants.Review complex grant proposals and ensure compliance with relevant regulations.Provide expert advice on the preparation of grant applications, budgets, and reports.Assist in developing and revising grant policies and procedures to ensure consistency and compliance.Coordinate and facilitate training for staff on grants management best practices and regulations.Serve as the point of contact for high-level or complex grant management issues and provide solutions as needed.Monitor the progress of active grants, identifying potential issues or risks and ensuring they are addressed promptly.

Knowledge and Skills

Strong understanding of federal and state funding regulations and compliance.Expertise in the preparation, review, and management of complex grant proposals and reports.Excellent leadership and team-building skills, with the ability to motivate and guide team members.Strong analytical skills for assessing grant effectiveness and risk management.Ability to communicate effectively with internal and external stakeholders, including government agencies and grant recipients.Proficiency in grants management software and Microsoft Office Suite.

Minimum Qualifications

A bachelor’s degree in business administration, public administration, accounting, or a related field preferred. Four years of experience in grants management or related, with at least one year in a supervisory or expert capacity.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/AOTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.