Grants Specialist II - Sponsored Projects Accounting

Washington University in St. Louis; United States; Sur place; USD 53 000 - 91 000; Plein temps

Résumé du poste

Washington University in St. Louis is seeking a detail-oriented financial professional to manage sponsored project reporting and compliance.

You will prepare and submit financial reports, reconcile activities, and ensure alignment with sponsor terms and university policies. The role involves coordinating with departments, addressing reporting questions, supporting audits, and performing closeout activities.

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• No specific certification/professional license is required for this position.
• Relevant Experience (2 Years)
• Driver's License: A driver's license is not required for this position.

Responsabilités

• Prepare, review, and submit interim, annual, and final financial reports and invoices for sponsored projects in accordance with sponsor deadlines and University requirements.
• Reconcile sponsored project financial activity to ensure accuracy, completeness, and compliance with sponsor terms and conditions.
• Monitor awards to ensure timely financial reporting, accurate billing, and appropriate resolution of outstanding financial issues.
• Coordinate with departmental administrators, faculty, and central offices to resolve discrepancies, obtain supporting documentation, and address reporting questions.
• Assist with audit requests and provide supporting documentation for internal and external reviews as needed.
• Process accounting adjustments, correcting entries, and budget-related transactions as necessary to support accurate financial reporting.
• Support award closeout activities by reconciling financial records, identifying outstanding issues, and ensuring timely completion of sponsor closeout requirements.
• Maintain documentation related to financial reporting, sponsor correspondence, reconciliations, and supporting financial records.
• Monitor reporting schedules and prioritize workload to ensure compliance with sponsor and institutional deadlines, particularly for complex awards such as training grants, multi-PI projects, and awards involving subrecipients.
• Maintain current knowledge of sponsor regulations, Uniform Guidance, and institutional policies impacting sponsored project financial management.
• Participate in process improvement initiatives, training activities, and special projects related to sponsored research financial administration.
• Perform other duties as assigned.

Formation

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Description du poste

Primary Duties & Responsibilities

• Prepare, review, and submit interim, annual, and final financial reports and invoices for sponsored projects in accordance with sponsor deadlines and University requirements.
• Reconcile sponsored project financial activity to ensure accuracy, completeness, and compliance with sponsor terms and conditions.
• Monitor awards to ensure timely financial reporting, accurate billing, and appropriate resolution of outstanding financial issues.
• Coordinate with departmental administrators, faculty, and central offices to resolve discrepancies, obtain supporting documentation, and address reporting questions.
• Assist with audit requests and provide supporting documentation for internal and external reviews as needed.
• Process accounting adjustments, correcting entries, and budget-related transactions as necessary to support accurate financial reporting.
• Support award closeout activities by reconciling financial records, identifying outstanding issues, and ensuring timely completion of sponsor closeout requirements.
• Maintain documentation related to financial reporting, sponsor correspondence, reconciliations, and supporting financial records.
• Monitor reporting schedules and prioritize workload to ensure compliance with sponsor and institutional deadlines, particularly for complex awards such as training grants, multi-PI projects, and awards involving subrecipients.
• Maintain current knowledge of sponsor regulations, Uniform Guidance, and institutional policies impacting sponsored project financial management.
• Participate in process improvement initiatives, training activities, and special projects related to sponsored research financial administration.
• Perform other duties as assigned.

Working Conditions

Job Location/Working Conditions Normal office environment Physical Effort Typically sitting at a desk or a table Repetitive wrist, hand or finger movement. Ability to move to on and off-campus locations. Equipment Office equipment

Required Qualifications

• Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Relevant Experience (2 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

• Education: No additional education unless stated elsewhere in the job posting.
• Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience: No additional work experience unless stated elsewhere in the job posting.
• Skills: Analytical Thinking, Analytical Writing, Computer Literacy, Customer Service, Detail-Oriented, Effective Written Communication, Financial Information, General Accounting, Internet Research, Oral Communications, Organizational Processes, Project Administration, Research Administration

Grade G11 Salary Range

Salary Range $53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
• For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.

Job Alerts

Q: Can I create a job alert to notify me when jobs of interest are posted? A: Yes! After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You can add, edit, or delete job alerts at any time. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Set alerts today so you do not miss any new opportunities!

Useful Links

Who We Are Human Resources Benefits Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system.

Regulatory Postings

Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish)