Grants Specialist

Judit Inc.; Tallahassee (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Judit Inc. seeks an experienced administrator to manage and evaluate federal and state grant programs and subgrants from award to closeout. The role supports the SMAS and collaborates with OCJG to ensure compliance and effective performance.

You will review applications, process reimbursements, maintain PGI files and participate in trainings. Strong analytical, writing and communication skills are essential, with independent problem solving.

Qualifications

• Knowledge of the criminal justice system including courts, corrections, law enforcement and support activities.
• Knowledge of statutes, federal code and manuals related to criminal justice grants.
• Ability to collect, evaluate and analyze data and improve operations.
• Ability to evaluate program performance and propose solutions.
• Strong verbal and written communication skills.
• Ability to organize data for reports and written materials.
• Ability to conduct fact-finding research and problem solving.
• Ability to work independently and manage tasks.

Responsibilities

• Assist in administrative and program review/analysis of subgrant applications for compliance.
• Review and process monthly/quarterly financial reimbursements and annual closeout packages.
• Assess and recommend changes requested by subgrantees.
• Establish and maintain PGI files and review quarterly PGI reports.
• Participate in conferences, workshops, and training; perform additional assignments.
• Collaborate with OCJG management to develop job proficiencies and knowledge.
• Coordinate with grant members to meet specialized needs and training requirements.
• Focus on performance problems solvable through targeted training.

Skills

Criminal justice knowledge

Statutes & codes research

Data collection & analysis

Program performance evaluation

Oral & written communication

Data organization & reporting

Fact-finding research

Problem solving

Independent work

Job description

This position will assist the SMAS in the administration, management and evaluation of federal and state grant programs and any subgrants assigned to the position, for the duration and lifecycle of the grant. This position is responsible for the administration and management of state and local subgrants assigned to the position from time of award to the time of closing.

• Assist in the administrative and program review/analysis of subgrant applications to ensure compliance with applicable statutes, code, rules, regulations, policies and procedures to recipients/subrecipients of OCJG state and federal grant programs. Review concept papers submitted regarding new programs. Provide advice and technical assistance to local units of government and other agencies regarding program development.
• Reviews and processes monthly or quarterly financial reimbursement requests and annual Criminal Justice Financial Closeout Packages submitted by subgrantees.
• Reviews and makes recommendations regarding the appropriateness of programmatic, fiscal, and administrative changes requested by subgrantees.
• Establishes and maintains Program Generated Income (PGI) files, including review of quarterly PGI reports, expenditure requests and processing contractual agreements authorizing PGI expenditures.
• Participates in conferences, workshops, seminars, and training activities and performs additional assignments as required.
• Works closely with OCJG management to establish those knowledge’s, skills and abilities relevant to specific job classifications and to develop effective methods for determining job proficiencies.
• Work closely with assigned grant members to ensure that any specialized needs they might have are met.
• Focus on performance problems that might be solved through training.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of the criminal justice system including courts, corrections, law enforcement and support activities;
• Knowledge of researching statutes, federal code and manuals relating to criminal justice grants;
• Knowledge of the methods of data collection and analysis; Knowledge of basic management principles and practices;
• Ability to evaluate program performance and recommend problem solutions;
• Ability to effectively communicate orally and in writing;
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of operational and management practices;
• Ability to organize data into logical format for presentation in reports, documents and other written materials;
• Ability to conduct fact-finding research;
• Ability to utilize problem-solving techniques;
• Ability to work independently.

Performs other related duties as required:

• Read and acknowledge FDLE Policies & Procedures within 30 workdays of employment or 30 workdays of issuance of revised Policies.
• Responsible for the care, custody and control of all property assigned. If property is lost or damaged through the member’s negligence or misuse, then the member may be subject to disciplinary action or be required to reimburse FDLE for the loss or damage.

As a member of a law enforcement agency, during any critical incident or disaster (both natural and man-made), your position may be designated as an essential service position for a given period, and you may be required to work after normal business hours, during office closures, or during weekends and/or holidays when needed.