Grants Specialist

Chukchansi Tribe; Oakhurst (CA); Remote; USD 70,000 - 88,000; Full time

Job summary

Picayune Rancheria of the Chukchansi Indians (PRCI) is hiring a Grant Specialist to oversee financial and compliance aspects of grants. Under the Finance Director, you will manage budgets, track expenditures, and ensure reporting and documentation meet federal, state, and Tribal requirements.

The role emphasizes collaboration with program staff and accounting to support grant activity, prepare reports, and maintain accurate grant records across multiple programs.

Qualifications

• Requires a Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or related field
• Minimum 3 years of grant management or financial administration experience
• Experience with grant-funded programs and compliance requirements
• Strong budgeting, tracking, and reporting abilities
• Ability to interpret grant agreements and funding requirements
• Excellent organizational and analytical skills with attention to detail

Responsibilities

• Monitor grant expenditures to ensure budgets and funding compliance
• Coordinate with program staff to develop and maintain grant budgets and financial plans
• Prepare and submit financial reports, invoices, and reimbursement requests to funders
• Maintain accurate records for all grants, including contracts, amendments, and deadlines
• Ensure compliance with federal, state, and Tribal grant regulations
• Review grant transactions for accuracy and proper documentation
• Assist with budget development and financial documentation for grant applications
• Track grant performance and identify risks in funding and compliance
• Collaborate with Controller and accounting staff to properly record grant activity
• Assist with audit prep for grant-funded programs, gathering supporting docs
• Serve as a resource on grant requirements, allowable costs, and reporting
• Develop tools to improve grant tracking and reporting
• Perform other duties as assigned

Skills

Grant management

Budgeting

Financial reporting

Attention to detail

Education

Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or related field

Tools

Microsoft Office

Financial systems

Job description

Job Title: Grant Specialist

Department: Finance

Reports To: Finance Director

Classification: Non-Exempt

Status: Full-Time, Regular w/ Benefits

Salary Range: $70000 - $88000 annually

Location: Remote - CA residents only

Job postings remain open for up to thirty (30) days or until a qualified candidate is selected. The organization reserves the right to close a posting at any time without prior notice, based on the hiring needs.

JOB SUMMARY

The Grant Specialist is responsible for coordinating and managing the financial and compliance aspects of grants for the Picayune Rancheria of the Chukchansi Indians (PRCI) and affiliated entities. This position ensures that all grant-funded programs are properly tracked, reported, and administered in accordance with applicable federal, state, and Tribal requirements. Working under the direction of the Finance Director, the Grant Specialist partners with program staff and department leaders to support grant budgeting, monitor expenditures, and ensure compliance with funding requirements. This role serves as a central resource for grant-related financial processes, reporting, and documentation. The Grant Specialist plays a key role in ensuring that grant funding is effectively managed and aligned with organizational goals.

ESSENTIAL DUTIES

• Monitor and track grant expenditures to ensure compliance with approved budgets and funding requirements
• Coordinate with program staff to develop and maintain grant budgets and financial plans
• Prepare and submit required financial reports, invoices, and reimbursement requests to funding agencies
• Maintain accurate and up-to-date records for all grants, including contracts, amendments, and reporting deadlines
• Ensure compliance with federal, state, and Tribal grant regulations and guidelines
• Review grant-related transactions for accuracy, allowability, and proper documentation
• Support grant application processes by assisting with budget development and financial documentation
• Track grant performance and identify potential risks related to funding, compliance, or spending
• Collaborate with the Controller and accounting staff to ensure proper recording of grant activity
• Assist with audit preparation related to grant-funded programs, including gathering supporting documentation
• Serve as a resource to departments on grant requirements, allowable costs, and reporting expectations
• Develop and maintain tools and processes to improve grant tracking and reporting
• Perform other duties as assigned

MINIMUM QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or related field
• Minimum of three (3) years of experience in grant management, financial administration, or related field
• Experience working with grant-funded programs and compliance requirements
• Strong understanding of budgeting, financial tracking, and reporting
• Ability to interpret grant agreements, regulations, and funding requirements
• Strong organizational and analytical skills with attention to detail
• Proficiency in Microsoft Office applications and financial systems
• Ability to manage multiple grants and deadlines simultaneously
• Must be able to pass a pre-employment drug screening
• Must be able to pass a background investigation
• Must possess and maintain a valid California driver's license and insurable driving record

PREFERRED QUALIFICATIONS

• Experience working in Tribal, governmental, or nonprofit environments
• Familiarity with federal grant regulations (e.g., Uniform Guidance)
• Experience with multi-program or multi-entity grant administration
• Experience with financial reporting systems and grant tracking tools
• Experience supporting grant applications and funding proposals

Application Process

• Completed application form
• Current resume
• Documentation of higher education
• Verification of Tribal enrollment (required if claiming Tribal or Indian Preference)

Human Resources Department P.O. Box 2226 Oakhurst, CA 93644

In accordance with applicable Tribal law and Title VII of the Civil Rights Act of 1964, the Picayune Rancheria of the Chukchansi Indians (PRCI) Administration provides employment preference to enrolled PRCI Tribal Members. To qualify, applicants must submit valid proof of enrollment. Tribal Members who meet the minimum qualifications will be given preference in hiring, promotion, transfer, and layoff decisions. During the interview process, PRCI Tribal Members will receive an additional 7.5 points (10% of the 75-point interview rubric). Non-PRCI Native American candidates will receive an additional 5 points (6.7% of the total points) in accordance with Indian Preference guidelines.

INDIAN PREFERENCE STATEMENT

In compliance with 25 CFR Part 276 and Title VII of the Civil Rights Act, Sections 701(b) and 703(i), employment preference shall be given to qualified applicants who are enrolled members of the Picayune Rancheria of the Chukchansi Indians, and secondarily, to another qualified American Indian/Alaska Native Candidate.