Grants Program Assistant

Fortis Industries, Inc. DBA - LTS, Inc.; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

Fortis Industries, Inc. DBA - LTS, Inc. seeks a Grants Program Assistant to support the Bureau of African Affairs. The role is 100% on-site in Washington, DC, reporting to the Program Manager and assisting with grants compliance, lifecycle tasks, and staff training.

You will review awards, NOFOs, manage the grants inbox, prepare SOPs, brief leadership, and conduct site visits with program staff, contributing to accurate reporting and policy adherence.

Qualifications

• Must be a U.S. citizen and able to obtain a Secret clearance.
• Bachelor's degree in Business Administration, Public Administration, International Relations, Finance, Accounting, or related field.
• Minimum of two years of experience supporting U.S. Government grants administration.
• Working knowledge of Federal grants regulations, including 2 CFR 200 (Uniform Guidance).
• Experience supporting the full grants lifecycle (award processing, monitoring, reporting, closeout).
• Knowledge of grants management systems, SharePoint, and Microsoft Office with Excel proficiency.
• Experience developing SOPs and training materials, and delivering virtual or in-person training.
• Strong analytical, organizational, and problem-solving skills with attention to detail.
• Excellent written and verbal communication; ability to brief leadership.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Review award and amendment packages for compliance with USG grant regulations and assess feasibility of project implementation.
• Advise Public Diplomacy Sections on grants management via remote support throughout the year.
• Review NOFOs for compliance with grant regulations.
• Manage grants query inbox and liaise with State Department offices.
• Draft SOPs, guidance, training materials, and technical requirements for Grants Officers.
• Create and deliver briefings and presentations to leadership and staff on grants policies.
• Conduct virtual site visits to federal grant recipients with program staff.
• Prepare reports on grant portfolios for ad hoc projects.
• Manage the Grants SharePoint for the Office of Public Diplomacy and Public Affairs.

Skills

Analytical skills

Communication

English fluency

Interpersonal skills

Multitasking

Problem solving

Education

Bachelor's degree in Business Admin / Public Admin / Intl Relations / Finance / Accounting

Tools

SharePoint

Microsoft Office

Excel

Job description

Grants Program Assistant

Summary

The Grants Program Assistant provides support to the Department of State's Bureau of African Affairs and reports to the Program Manager. The position is 100% on-site.

Essential Duties and Responsibilities

• Review new award and amendment packages for compliance with USG grant regulations and general feasibility of project implementation, and provide recommendation to supervisors regarding approval or necessary changes;
• Advise Public Diplomacy Sections on grants management, including federal policies and regulations, through remote support throughout the year;
• Review Public Diplomacy Sections' Notice of Funding Opportunities (NOFO) for compliance with USG grant regulations;
• Manage grants query inbox: respond to questions on grants management and policy; research and liaise with other State departments to obtain pertinent information;
• Support Embassy and Consulate staff in addressing grants-related issues; liaise with other State Bureaus, as appropriate;
• Draft standard operating procedures (SOPs), guidance, training materials, and technical requirements to support and inform PDS Grants Officers and Grants Officer Representatives;
• Provide information and guidance to Grants Officers and Grants Officer Representatives to address poor performance, unexpected delays or circumstances, or policy changes;
• Create and deliver briefings and presentations to colleagues, managers, and high-level officials on grants management and federal assistance policies, including at regional huddles, virtual trainings, out briefings for Foreign Service Officers in AF, and virtual training sessions for staff at AF posts;
• Conduct virtual site visits to federal grant recipients, in partnership with the Grants Officers, Grant Officer Representatives, and Program Officers;
• Conduct research, collect data, and prepare reports or presentations on the grant's portfolios for ad hoc projects and other stakeholders in Washington and in AF, particularly the Office of the Inspector General (OIG);
• Manage the Grants SharePoint for the Office of Public Diplomacy and Public Affairs, ensuring all sites and documents are updated and available for use by Post colleagues.

Education and Qualifications

• Must be a U.S. citizen and possess or be able to obtain a Secret clearance. Preference will be given to those with active security clearance.
• Bachelor's degree from an accredited college or university in Business Administration, Public Administration, International Relations, Finance, Accounting, or a related field.
• Minimum of two (2) years of recent experience supporting U.S. Government grants administration, grants management, or federal financial assistance programs.
• Working knowledge of Federal grants regulations, policies, and procedures, including 2 CFR 200 (Uniform Guidance) and Department of State financial assistance requirements.
• Experience supporting the full grants lifecycle, including award processing, budget monitoring, compliance, reporting, and closeout activities.
• Knowledge of grants management systems, SharePoint, and Microsoft Office Suite, with proficiency in Excel for tracking and reporting.
• Experience developing Standard Operating Procedures (SOPs), training materials, and delivering virtual or in-person training.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills, including the ability to prepare reports, brief leadership, and present information to diverse audiences.
• Demonstrated ability to manage multiple priorities, meet competing deadlines, and work effectively in a fast-paced environment.
• Strong interpersonal skills with the ability to establish productive working relationships across diverse cultural and professional environments.
• Ability to work independently and collaboratively while exercising sound judgment, professionalism, and discretion.
• Ability to read, write, and speak English fluently.

PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.

Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.

Equal employment opportunity, including veterans and individuals with disabilities.