Grants Operations Coordinator Sr - 100% Remote

Medical College of Wisconsin; Tennessee; Remote; USD 73,000 - 93,000; Full time

Job summary

The Medical College of Wisconsin is seeking a Grants Operations Coordinator Sr to manage grant processes within the Pediatrics Department. This role involves coordinating budgets, ensuring compliance, and supporting investigators in grant opportunities. A Bachelor's degree and significant experience in grant management are required.

Benefits

Outstanding healthcare coverage

403B Retirement Package

Competitive vacation and paid holidays

Tuition reimbursement

Paid parental leave

Pet insurance

On-campus fitness facilities

Additional discounts on services and products

Qualifications

• Minimum 6 years of experience in grant management.
• Bachelor's degree required; Master's preferred.
• Knowledge of economics, accounting, and administration.

Responsibilities

• Coordinates pre-award budget planning and post-award administration of grants.
• Ensures compliance with regulatory and funding agency requirements.
• Tracks the status of pending applications and follows up with investigators.

Skills

Problem Solving

Critical Thinking

Time Management

Writing

Active Listening

Education

Bachelor's degree

Master's Degree

Job description

Position Description:

Every great life-changing discovery begins with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW). In the role of a Grants Operations Coordinator Sr, you will be working in our Pediatrics Department.

Purpose

Coordinates the pre-award budget planning and the post-award administration of various grants assigned to one or more pediatric divisions. Interacts with investigators and administrative staff to ensure that grants are in compliance with regulatory, funding agency, and policy requirements. Provides guidance and support to investigators in the identification and development of grant opportunities.

Primary Functions

1. Assists administrative staff and research team in the creation, negotiation, and administration of grants, contracts, and research proposals.
2. Assists with pre-award budget development for applications. Reviews all proposals prior to submission and confirms compliance with sponsor guidelines, as well as with Institution policies and procedures.
3. Coordinates the grant process from development and submission to the post-award stage. Collaborates with the Grants and Contracts Office and the Office of Sponsored Programs on facilitation of these awards.
4. Ensures compliance with sponsor terms, MCW policies/procedures, and federal regulations.
5. Identifies funding sources and administers grant budgets.
6. May consolidate sources of information to ensure application document requirements are complete. Maintains detailed, up-to-date records and templates of PIs' other support. Ensures compliance with grant guidelines, budgets, and stipulations. Keeps updated on all new federal and state regulations that apply to the grant process; interprets agency-specific guidelines/regulations that apply to the proposal and awards process.
7. Tracks the status of pending applications and follows up with investigators regarding review/funding status of applications.
8. Interprets regulations and guidelines for program funding for standard grants and prepares periodic reports. Generates forecasts to analyze financial trends, funding resources, and research impact of decisions on grant funding budgets.
9. Analyzes monthly financial performance compared to Sponsor budget. Research variances and provide insights into their causes.
10. Maintains records of division grant activity and provides reports to leadership upon request.
11. Provides other research-related system support including iLab and Forte administration.
12. Oversees completion of special projects as assigned.

Additional Responsibilities

• Conducts financial analysis and reconciliation, analyzes income statements, and prepares accurate and timely reports.
• Generates forecasts to analyze financial trends, funding resources, and research impact of decisions and RO.

Note: All remote work must be performed within one of the MCW registered payroll states, which currently include WI, AZ, FL, IL, IN, MD, MI, MN, MO, NC, TN, TX, and UT.

Knowledge - Skills - Abilities

Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources. Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills. Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers are also required.

Preferred Schedule

Full-time role with expectations for coverage during core business hours and flexibility as necessary to accommodate business needs.

Position Requirements

Specifications

Appropriate experience may be substituted for education on an equivalent basis

Minimum Required Education: Bachelor's degree

Minimum Required Experience: 6 years of experience

Preferred Education: Master's Degree

Preferred Experience: 3 years of experience

Target salary range: $73,000 - $93,000 annually. Final salary depends on education, experience, skills, knowledge, and internal and market considerations.

Why MCW?

• Outstanding healthcare coverage, including health, vision, dental, and flexible spending options.
• 403B Retirement Package
• Competitive vacation and paid holidays
• Tuition reimbursement
• Paid parental leave
• Pet insurance
• On-campus fitness facilities and onsite classes
• Additional discounts on various services and products

For more information, visit www.mcw.edu/careers and benefits overview.

Our Values

At MCW, we are driven by values: Caring, Collaborative, Curiosity, Inclusive, Integrity, Respect. We are committed to diversity and inclusion, fostering an environment where everyone can thrive and contribute to our mission of a healthier world.

Equal Opportunity Employer

MCW is an Equal Opportunity Employer, committed to diversity and non-discrimination in employment and education, respecting all individuals regardless of race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, genetic predisposition, or military status.