Grants Operations Coordinator Sr - 100% Remote

Medical College of Wisconsin; Maryland; Remote; USD 73,000 - 93,000; Full time

Job summary

The Medical College of Wisconsin seeks a Grants Operations Coordinator Sr to manage grant processes in the Pediatrics Department. This full-time role involves budget planning, compliance assurance, and collaboration with investigators. Candidates should possess a Bachelor's degree and significant experience in grant administration.

Benefits

Outstanding Healthcare Coverage

403B Retirement Package

Competitive Vacation and Paid Holidays

Tuition Reimbursement

Paid Parental Leave

Pet Insurance

On-campus Fitness Facility

Additional discounts on items

Qualifications

• Minimum 6 years of experience in grant management.
• Preferred 3 years of experience in a similar role.
• Knowledge of economics, accounting, and law.

Responsibilities

• Coordinates pre-award budget planning and post-award administration.
• Ensures compliance with regulatory and funding agency requirements.
• Tracks status of pending applications and provides reports to leadership.

Skills

Resource management

Mathematics

Problem solving

Critical thinking

Time management

Education

Bachelor's degree

Master's Degree

Job description

Position Description:

Every great life-changing discovery begins the same way—with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW). In the role of a Grants Operations Coordinator Sr, you will be working in our Pediatrics Department.

Purpose

Coordinates the pre-award budget planning and the post-award administration of various grants assigned to one or more pediatric divisions. Interacts with investigators and administrative staff to ensure that grants are in compliance with regulatory, funding agency, and policy requirements. Provides guidance and support to investigators in the identification and development of grant opportunities.

Primary Functions

1. Assists administrative staff and research team in the creation, negotiation, and administration of grants, contracts, and research proposals.
2. Assists with pre-award budget development for applications. Reviews all proposals prior to submission and confirms compliance with sponsor guidelines, as well as with Institution policies and procedures.
3. Coordinates the grant process from development and submission to the post-award stage. Collaborates with the Grants and Contracts Office and the Office of Sponsored Programs on facilitation of these awards.
4. Ensures compliance with sponsor terms, MCW policies/procedures, and federal regulations.
5. Identifies funding sources and administers grant budgets.
6. Maintains detailed, up-to-date records and templates of PIs' other support, ensuring compliance with grant guidelines, budgets, and stipulations. Keeps updated on all new federal and state regulations that apply to the grant process; interprets agency-specific guidelines/regulations that apply to the proposal and awards process.
7. Tracks the status of pending applications and follows up with investigators regarding review/funding status of applications.
8. Interprets regulations and guidelines for program funding for standard grants and prepares periodic reports.
9. Generates forecasts to analyze financial trends, funding resources, and research impact of decisions on grant funding budgets.
10. Analyzes monthly financial performance compared to Sponsor budget. Research variances and provide insights into their causes.
11. Maintains records of division grant activity and provides reports to leadership upon request.
12. Supports research-related systems including iLab and Forte administration.
13. Oversees completion of special projects as assigned.

Additional Responsibilities

• Conducts financial analysis and reconciliation, analyzes income statements, and prepares accurate and timely reports.
• Generates forecasts to analyze financial trends, funding resources, and research impact of decisions and RO.

Note: All remote work must be performed within one of the MCW registered payroll states, which currently include WI, AZ, FL, IL, IN, MD, MI, MN, MO, NC, TN, TX, and UT.

Knowledge - Skills - Abilities

Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources. Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills. Speech clarity, speech recognition, finger dexterity, and wrist-finger speed are required abilities for operating computers.

Schedule and Requirements

Preferred Schedule: Full-time role with expectations for coverage during core business hours and flexibility as necessary to accommodate business needs.

Position Requirements:

Specifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor's degree

Minimum Required Experience: 6 years of experience

Preferred Education: Master's Degree

Preferred Experience: 3 years of experience

Salary Range: The target salary range for this position is between $73,000.00 and $93,000.00 annually. The final offered salary will depend on the applicant's education, experience, skills, and knowledge, as well as considerations of internal equity and market alignment.

Why MCW?

• Outstanding Healthcare Coverage, including Health, Vision, and Dental, with Flexible Spending options.
• 403B Retirement Package
• Competitive Vacation and Paid Holidays
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On-campus Fitness Facility with onsite classes
• Additional discounts on items such as cell phone plans, local fitness facilities, and entertainment.

For more information, visit www.mcw.edu/careers and benefits overview.

Our Values and Commitment

We are driven by our shared values: Caring, Collaborative, Curiosity, Inclusive, Integrity, and Respect. We are committed to fostering an inclusive environment that values diversity and promotes merit-based processes, aligning with all applicable laws. We believe embracing human differences is critical to our vision of a healthier world and a thriving community.

Equal Opportunity Employer

The MCW is committed to non-discrimination and fostering a diverse community. We ensure equal educational opportunity, employment, and access to services without regard to race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, genetic predispositions, or military status. Harassment and retaliation are prohibited.