Grants, Operations & Compliance Manager

City Year; Jacksonville (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) retirement plan

Flexible Spending Accounts

Job summary

City Year is seeking a Grants, Operations, and Compliance Manager to oversee post-award grant administration and ensure strict compliance across federal, state, and local funding sources. You will coordinate across departments to strengthen systems, mitigate risk, and support organizational priorities.

The role requires 2–6 years of grant administration experience, strong writing and reporting skills, and proficiency with grant management systems and Microsoft Office.

Qualifications

• Bachelor’s degree in public administration, nonprofit management, business, finance, or related field is required.
• 2–6 years of experience in grant administration, compliance, or government funding management preferred.
• Strong knowledge of grant reporting and compliance requirements for public funding (federal/state/local).
• Experience with financial reports, budgets, and data tracking is essential.
• Exceptional organizational and project management skills with strong attention to detail.

Responsibilities

• Oversee post-award grant administration and ensure compliance with federal, state, and local requirements.
• Monitor grant-funded activities and expenditures for alignment with approved budgets and regulations.
• Maintain audit-ready documentation and records for all grants.
• Support compliance with AmeriCorps and other government-funded programs.
• Conduct compliance monitoring activities, including site visits and internal reviews.
• Lead preparation and submission of timely grant reports (financial, programmatic, outcomes-based).
• Coordinate with program and data teams to collect, verify, and synthesize reporting data.
• Collaborate with finance to reconcile expenditures and produce financial reports.
• Track reporting deadlines through a centralized grants calendar.
• Maintain and improve internal systems for grant tracking, reporting, and compliance workflows.
• Identify and implement process improvements to increase efficiency and reduce risk.
• Provide internal training on grant compliance and reporting expectations.
• Assist with AmeriCorps contract management and related operational requirements.
• Provide support on local, state, and federal grant applications, coordinating inputs and ensuring accuracy.

Skills

Grant management

Compliance

Budget tracking

Documentation

Communication

Project management

Auditing

Microsoft Office Suite

Grant reporting

Data coordination

Education

Bachelor's degree in public administration, nonprofit management, business, finance, or related field

Tools

Microsoft Office Suite

Grant management systems

Job description

Position Overview

Number of Positions: 1

The Grants, Operations, and Compliance Manager oversees grant administration, operational compliance, and business processes that support organizational effectiveness. This role partners across departments to ensure compliance funding requirements, strengthen operational systems, mitigate risk and support the successful execution of organizational priorities.

Grant Management & Compliance

• Manage post-award grant administration for public funding sources, ensuring compliance with all federal, state, and local requirements
• Monitor grant-funded activities and expenditures to ensure alignment with approved budgets and regulations
• Maintain thorough documentation and audit-ready records for all grants
• Support compliance with AmeriCorps and other government-funded program requirements
• Conduct compliance monitoring activities, including site visits and internal reviews

Reporting & Data Coordination

• Lead preparation and submission of timely, accurate grant reports (financial, programmatic, and outcomes-based)
• Coordinate with program and data teams to collect, verify, and synthesize required reporting data
• Collaborate with finance to reconcile expenditures and produce financial reports
• Track reporting deadlines and deliverables through a centralized grants calendar

Operations & Process Management

• Maintain and improve internal systems for grant tracking, reporting, and compliance workflows
• Identify and implement process improvements to increase efficiency and reduce risk
• Support internal training and guidance on grant compliance and reporting expectations
• Assist with AmeriCorps contract management and related operational requirements

Selective Grant Writing Support

• Provide support on local, state, and federal grant applications, including writing, assembling materials, formatting, and compliance review
• Coordinate internal inputs for proposals when needed, ensuring accuracy and alignment

Cross-Functional Collaboration

• Serve as a liaison between Advancement, Finance, and Program teams to ensure aligned grant execution
• Support organization-wide initiatives, events, and trainings as needed

Qualifications & Skills

• Bachelor’s degree in public administration, nonprofit management, business, finance, or related field
• 2–6 years of experience in grant administration, compliance, or government funding management
• Strong knowledge of grant reporting and compliance requirements, especially for public funding (federal/state/local)
• Experience working with financial reports, budgets, and data tracking
• Exceptional organizational and project management skills with strong attention to detail
• Ability to manage multiple deadlines and priorities in a fast-paced environment
• Strong written and verbal communication skills, particularly in reporting and documentation
• Proficiency in Microsoft Office Suite and grant management systems
• Ability to work independently while collaborating across teams
• Preferred Experience with AmeriCorps or other federally funded programs
• Familiarity with nonprofit or education-based organizations
• Experience supporting audits or compliance reviews

Benefits

Full-time employees will be eligible for all benefits including vacation, sick days and organization holidays. You may participate in all benefit programs that City Year establishes and makes available to eligible employees, under (and subject to all provisions of) the plan documents that govern those programs. Currently, City Year offers medical, dental, vision, life, accidental death and dismemberment and disability coverage, Flexible Spending Accounts (FSA), and other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan document. For more information, click here.

Employment at City Year is at-will.

City Year does not sponsor work authorization visas.

City Year’s dual mission is to expand educational opportunity for all students and develop the next generation of leaders through national service. Trained teams of City Year AmeriCorps members provide support to students, classrooms and the whole school. Schools that partner with City Year are up to two to three times more likely to improve in English and math assessments, and the more time students spend with AmeriCorps members, the more they improve on academic, cognitive and interpersonal skills— skills that help students thrive in school, college and career.

City Year’s 900 staff and 2,000+ AmeriCorps members work and serve in 29 communities across the U.S., including Boston (where City Year was founded in 1988 and is headquartered), Baton Rouge, Buffalo, Chicago, Cleveland, Columbia, Columbus, Dallas, Denver, Detroit, Jacksonville, Kansas City, Little Rock, Los Angeles, Memphis, Miami, Milwaukee, New Hampshire, NewOrleans, NewYork, Orlando, Philadelphia, Providence, Sacramento, SanAntonio, SanJosé/SiliconValley, Seattle/KingCounty, Tulsa and Washington, D.C. City Year also has international affiliates in the U.K. and SouthAfrica.

City Year is a proud member of the AmeriCorps national service network, is supported by local school districts and private philanthropy. City Year has been designated a 4-star charity by Charity Navigator since 2003, putting City Year in the top 1% of non-profits nationwide for accountability, transparency and responsible fiscal management, and among the most trustworthy nonprofits in America.

At City Year, we sometimes say we work not only “at” City Year, but also “on” City Year, recognizing that the organization, like our world, is constantly evolving and changing. Two things that have never changed: our steadfast belief in the power of young people to change our world for the better; and our aspiration to create positive school and work environments where everyone feels a sense of connection, is supported to do their best work, and is able to learn, contribute, lead and create to their fullest potential.

As an equal opportunity employer, City Year is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law.

Fair Labor Standards Act Family and Medical Leave Act Learn more at www.cityyear.org, City Year’s Facebook page, on X (formerly Twitter), and LinkedIn.