Grants Manager (MoPoP)

Museum of Pop Culture; Seattle (WA); On-site; USD 62,000 - 68,000; Full time

Job summary

Museum of Pop Culture (MoPOP) in Seattle seeks a Grants Manager who will lead the organization’s grant funding portfolio from prospect research to final reporting and stewardship. You will set strategy, identify opportunities, and coordinate with leadership to fund operating support, programming and education initiatives.

You will also manage post‑award activities and donor communications. You will collaborate with all departments to ensure accurate representation of programs and outcomes in

Qualifications

• 3 - 5 yrs experience managing grant process and writing grants.
• Experience with grants ranging from $10,000 to $1,000,000 from various sources.
• Strong knowledge of grant policies, procedures, and budgets.
• Experience with arts and education grants preferred.
• Excellent written and oral communication skills.
• Ability to adapt writing for diverse audiences and fundraising communications.
• Proficient with MS Office, databases, and internet research.
• Experience with donor/grantor data in a CRM system.

Responsibilities

• Lead the grant writing process for foundation, government, and corporate applications.
• Track post‑award requirements, acknowledgments, reporting, and stewardship.
• Research and develop strategies for new grant funding opportunities.
• Act as MoPOP liaison with current and prospective funders; attend meetings and tours as needed.
• Maintain internal grants tracking with prospects, proposals, awards, and visits.
• Collaborate across departments to accurately represent programs and outcomes.
• Maintain reference documents on grantor requirements and materials.
• Ensure proposals meet grantor formatting and submission standards.
• Lead post‑award administration including budgeting, policy adherence, and reporting.
• Monitor funding trends and best practices in grants management.

Skills

Grant writing

Communication skills

Time management

Organizational skills

Research skills

Ability to work across departments

Tools

MS Office

CRM software

Database tools

Job description

Salary Range: $62,000.00 - $68,000.00 Salary/year

Summary & Essential Functions

Position Summary:

MoPOP’s Grants Manager is responsible for leading all aspects of the organization’s grant funding portfolio, from new funder prospect research to final reporting and grantor stewardship. The Grants Manager will establish and implement the strategy for grant funding for the organization, including identifying opportunities and working with various department leadership to seek funding for both general operating support and museum programming, education, and related initiatives. This position leads the post-award process, collaborating across departments to ensure grantor requirement fulfillment. Additionally, the Grants Manager serves as an institutional point person for donor-facing communications and as a hub of high-level organization-wide output and impact data.

Essential Functions(other duties as assigned):

• Lead the grant writing process for all foundation, government, and corporate grant applications and letters of inquiry.
• Track and fulfill grantor post-award requirements including acknowledgement letters, reporting, and grantor communication, and grantor stewardship.
• Research, identify/prospect, and develop strategies for new grant funding opportunities;
• Develop relationships and act as a MoPOP liaison with all current and prospective funding entities and serve as the point person for these relationships on behalf of the institution. Attend meetings and conduct museum tours with representatives from grant funding organizations as appropriate.
• Maintain internal grants tracking for the advancement department, tracking prospects, proposals, awards and visits necessary in support of grant funding efforts.
• Work collaboratively and cooperatively with all Museum departments to ensure comprehensive and accurate representation of programs, services, accomplishments, participation, etc., both in crafting proposals and in submitting any required reporting on grant‑funded activities
• Maintain and conduct periodic updates on a library of reference documentation, including such information as grantor requirements and forms, MoPOP team profiles and resumes, records of organization’s outstanding achievements, awards, and contributions, reference literature, collateral and other pertinent material.
• Review all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
• Lead post‑award grant administration to ensure that budgeting and administrative policies, procedures, activity tracking, reporting and any other grantor requirements are followed.
• Maintain and apply working knowledge of funding trends, best practices in grant writing and grants management, and changes in the funding landscape that affect MoPOP
• Work across departments to solicit, collect, and maintain internal qualitative and quantitative data, including stories of impact, testimonials, and impact data; serve as a resource to others by presenting this information as needed.
• Collaborate and work as a member of the Advancement department, encouraging philanthropic actions and efforts across the organization.
• As needed, assist in Advancement department efforts such as the annual gala, member nights, and exhibition openings.

Qualifications (Education/Experience/Certifications):

Qualifications:

• 3 - 5 yrs experience managing grant process and writing grants.
• Demonstrated success writing and managing grants of $10,000 to $1,000,000 from foundation, corporate, and government grant funding sources at local, regional, and national levels.
• Thorough knowledge of grant application policies, procedures and processes, including: working knowledge of best practices, grant funding research tools and ability to create grant budgets.
• Experience with arts and education grants strongly preferred.
• Demonstrated skill in successfully generating significant grant funding resources and maintaining adequate program and financial oversight.
• Proven ability to work effectively and independently across departments in developing, organizing and managing grant proposals and awards.
• Excellent written and oral communication skills.
• Ability to adapt writing for various audiences, from institutional funders to members and individual donors, and manage effective fundraising communications across multiple channels.
• Strong grammar and spelling skills with the ability to independently compose and/or edit materials; experience proofing and editing under tight deadlines.
• Strong time management, organizational, and follow-through skills.
• Proficient w/ MS office tools, database tools, and internet research.
• Prior experience entering and managing donor/grantor data in a CRM system.
• Proven skills in organizing resources, establishing priorities, and meeting deadlines.
• Demonstrated ability to analyze and interpret financial data and prepare financial reports, grant project budgets, statements and/or projections; knowledge of budgeting and fiscal management principles and procedures.
• Ability to handle stress and stay, focused, even-tempered and congenial when faced with multiple deadlines.
• Grant Professionals Credential (GPC) preferred.

Work Environment & Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit, stand and walk. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee is frequently required to lift up to 30 pounds, and occasionally up to 50 pounds.