Grants Manager I

Castlerock Consulting, LLC; United States; Remote; USD 69,000 - 90,000; Part time

Job summary

Shining Star Consulting seeks an experienced Grants Manager to provide grant-related accounting support for nonprofit clients on a remote, flexible, part-time basis. Expect 10–25 hours per week with compensation of $50–$65/hour, depending on experience and location.

You will report to the Senior Director of Grants Management and perform post-award duties, budget-to-actual reporting, invoicing, and data generation for funders and internal decision-making.

Qualifications

• 3+ years of grants management experience.
• Basic understanding of nonprofit financial accounting.
• Knowledge of federal grant rules and compliance.
• Experience with QuickBooks Online or SageIntacct.
• Proficient in Microsoft Excel and Google Sheets.
• Strong written and verbal communication.
• Detail-oriented with ability to influence budgeting decisions.
• Proven ability to manage budgets and financial reports.
• Ability to learn new technology and work remotely.

Responsibilities

• Build client relationships and understand grant management needs.
• Manage grant revenues and expenses and ensure compliance.
• Invoicing and financial reporting for grants.
• Develop budgets and perform budget-to-actual analyses.
• Review grant agreements and revenue recognition.
• Collaborate with finance, program, and development teams.

Skills

Grants management

Communication

Detail oriented

Customer service

Education

B.S. in Business Administration or Accounting

Tools

QuickBooks Online

SageIntacct

Excel / Google Sheets

Job description

Are you an experienced non-profit Grants Manager who wants to use your accounting/administrative expertise in a remote, flexible, part-time capacity? This may be the ideal role for you! Note, this is not a fundraising or grant-writing position.

Shining Star Consulting (SSC) provides outsourced accounting services exclusively to nonprofit organizations. In this role, you will provide grant-related accounting support (accounting, tracking, reporting) to one or more nonprofit organizations who are clients of SSC. Flexible scheduling, from 10-25 hours/week. Health insurance is available at 20 hours/week. Compensation is $50-$65/hour, depending on experience and location.

As a Grants Manager, you will spend the majority of your time - approximately 90% - client-based work. You will report to our Senior Director of Grants Management. Responsibilities and workload will vary depending on: client needs, employee experience and skill level, and agreed upon work hours.

Essential Duties:

• Build relationships and understand needs: Develop strong client relationships and understand their grant management needs. Proactively identify and solve issues.
• Manage grant finances: Develop and maintain a clear picture of the organization’s grant revenues and expenses. Stay up to date with government grant regulations to ensure compliance.
• Collaborate: Work closely with finance and accounting teams to ensure seamless grant management for our clients.

Post-Award Grants & Finance Duties

• Stakeholder engagement: Clearly communicate with accounting teams and clients to ensure alignment between finance, program, and development. Train client staff as needed.
• Systems development: Work closely with development, program, and finance teams to ensure accounting system generates data needed for funders and internal reporting / decision making.
• Invoicing and Financial Reports: Manage reporting and invoicing for grants and contracts.
• Grant Budget to Actuals: Provide monthly or quarterly budget to actual reports across all organizational grants.
• Develop budgets: Work with programs and management to create grant budgets and support the overall organizational budget. Identify funding gaps as needed.
• Revenue Recognition Review: Review grant agreements and properly record revenue (restrictions and conditions).
• Process improvements: Review client current practices, recommend improvements, and develop SOPs for efficiency and compliance.
• Cost Allocations: Develop cost allocation methodology and/or manage regular payroll and shared cost allocations.
• Ensure compliance: Review contracts and organization’s policies and procedures to ensure they follow funder requirements.

General responsibilities as a Shining Star employee include:

• Represent Shining Star: Uphold our company values and contribute to our mission.
• Participate and learn: Engage in individual and team training and meetings.
• Communicate effectively: Respond to company communications promptly.
• Stay current: Keep your nonprofit accounting skills and knowledge up-to-date.

Required Qualifications

• 3+ years of experience in grants management.
• Basic understanding of nonprofit financial accounting and fund accounting.
• Knowledge of federal grant rules and compliance requirements.
• Experience working within accounting systems such as Quickbooks Online, SageIntacct, etc.
• Skilled in Microsoft Excel, Google Sheets, and Google Workspace.
• Ability to learn and use new technology.
• Strong written and verbal communication skills.
• Ability to pay attention to detail and use that information to make big-picture decisions.
• Proven ability to manage budgets and financial reports.
• Strong customer service skills and ability to work well with program staff and funders.

Preferred Qualifications

• Bachelor of Science degree in Business Administration, Accounting or related field
• Knowledge of nonprofit-specific financial management, analysis, and principles
• Experience developing procedures and policies

Shining Star is an Equal Opportunity Employer