Grants Manager, Clinical Trials & Research Finance

University of Pennsylvania Perelman School of Medicine; Philadelphia (Philadelphia County); On-site; USD 66,000 - 74,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement plans

Flexible work options

Job summary

University of Pennsylvania Perelman School of Medicine in Philadelphia, PA, is seeking a Grants Manager A to oversee comprehensive financial management of cancer research programs, including industry-funded trials and complex agreements. The role covers pre-award and post-award activities while ensuring compliance with sponsor and institutional requirements.

The position requires advanced knowledge of research administration, budgeting for multi-component projects, and managing intricate

Qualifications

• Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.

Responsibilities

• Pre-award: Review study protocols and partner with investigators, operations teams, and billing compliance to prepare and submit proposals. Develop detailed budgets and negotiate term for multi-location, multi-year trials, requiring proficiency in Excel. Coordinate with legal affairs to finalize contracts and amendments.
• Post-award: Set up accounts, monitor expenditures, and ensure compliance with sponsor terms. Track invoicing schedules and payment terms for complex agreements. Design and maintain an invoicing system to ensure all billable items are requested and collected, including establishing safeguards to protect the integrity of the process. Identify incorrect transactions and taking corrective action. Reconcile and close-out study accounts a study completion. Prepare financial reports and reconcile accounts for multi-million-dollar projects. Manage effort reporting and salary allocations for grant-funded personnel.
• Compliance/Reporting: Ensure adherence to federal regulations, institutional policies, and contract requirements. Regularly review clinical trials to ensure all potential costs are accurately reflected in budgets, including a detailed comparison of actual UPHS expenses against contract language; amend existing budgets, if needed. Maintain documentation for audits and internal reviews. Stay current on clinical trial regulations and industry standards.
• Communication: Serve as a main contact and key liaison between investigators, operations teams, sponsors, and clinical trials offices, including the University’s Office of Research Services (ORS) and School of Medicine’s Office of Research Support Services (ORSS). Recommend and, upon approval, implement policies and procedures to ensure consistency in reporting and compliance with University, School, and sponsor requirements. Provide guidance to faculty and non-financial staff on financial issues related to their portfolios. Provide training to junior grants coordinators and managers.
• Other duties and responsibilities as assigned

Education

Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.

Job description

University of Pennsylvania Perelman School of Medicine in Philadelphia, PA, is seeking a Grants Manager A to oversee comprehensive financial management of cancer research programs, including industry-funded trials and complex agreements. The role covers pre-award and post-award activities while ensuring compliance with sponsor and institutional requirements.

The position requires advanced knowledge of research administration, budgeting for multi-component projects, and managing intricate