Grants Manager A/B

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 64,500 - 76,000; Full time

Job summary

A prestigious university located in Philadelphia is seeking a Grants Manager A/B to oversee pre- and post-award activities within the Infectious Diseases Division. Candidates should have a Bachelor of Science degree and relevant experience, along with strong organizational skills and proficiency in Excel. This role involves advising on financial matters, managing budgets, and preparing financial reports. The university is an equal opportunity employer, committed to diversity and inclusion in hiring.

Qualifications

• 3–5 years of relevant experience for Grants Manager A or 5–7 years for Grants Manager B.
• Strong organizational, data management and documentation skills.
• Excellent interpersonal skills and ability to meet deadlines under pressure.

Responsibilities

• Manage pre‑ and post‑award activities for diverse sponsor portfolio.
• Ensure compliance with sponsor guidelines.
• Advise Principal Investigators on financial issues.
• Prepare and present monthly financial reports.

Skills

Organizational skills

Data management

Interpersonal skills

Self-motivation

Proficiency in Excel

Education

Bachelor of Science degree

Tools

Excel

Access

Ben Financial

Business Objects

Job description

Job Title

Grants Manager A/B

Job Location

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$64,500.00 – $76,000.00 annual rate

Job Responsibilities

• Manage pre‑ and post‑award activities for a diverse sponsor portfolio within the Infectious Diseases Division.
• Oversee account setup, closeout, and monitoring of all sponsored project expenditures, ensuring compliance with sponsor guidelines and OMB Uniform Guidance.
• Advise Principal Investigators on financial issues related to their portfolios, including budget development and related pre‑award activities.
• Maintain salary grids and support payroll allocations to ensure faculty and staff are paid correctly; assist in the preparation of effort reports.
• Process payroll, effort reports, financial reporting, and reconcile budgets.
• Prepare and present monthly financial reports for Principal Investigators.
• Participate in specific projects such as annual budget submissions, development and implementation of standard operating procedures, and training of grant staff.
• Engage in financial analysis and compliance monitoring for more complex grants, including training grants and program projects with multiple sub‑contractors (roles for Grants Manager B).

Qualifications

• Bachelor of Science degree required.
• For Grants Manager A: 3–5 years of relevant experience or equivalent education/experience combination.
• For Grants Manager B: 5–7 years of relevant experience or equivalent education/experience combination.
• Strong organizational, data management and documentation skills; attentive to detail; ability to work independently and cooperatively.
• Excellent interpersonal skills, self‑motivation, strong work ethic, and the ability to meet deadlines under pressure.
• Proficiency in Excel or Access, familiarity with Ben Financial and Business Objects or similar financial software.
• Knowledge of grant submission coordination for pre‑award or post‑award within a research setting is preferred.

Special Requirements

Background checks may be required after a conditional job offer is made.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.