Grants Manager B

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 76,000 - 85,000; Full time

Benefits offered by this job

Health and life insurance

Tuition benefits

Generous retirement plans

Paid time off

Development opportunities

Job summary

A renowned educational institution is seeking a Grants Manager B to oversee complex grants supporting research at the Division of Infectious Diseases. This role involves managing the entire grant life cycle, collaborating with Principal Investigators, and ensuring compliance with university policies. The ideal candidate will have a Bachelor's degree and 5-7 years of relevant experience, along with proficiency in Excel and strong communication skills. This position offers an annual salary range of $76,000 to $85,000.

Qualifications

• 5 to 7 years of experience in grants management or equivalent.
• Experience with NIH and other federal granting agencies.
• Strong data-management and documentation skills.

Responsibilities

• Manage pre and post award activities for various Principal Investigators.
• Prepare proposal checklists and assist with proposal development.
• Participate in budget processes for sponsored programs.

Skills

Critical thinking

Analytical skills

Communication skills (verbal and written)

Organizational skills

Time-management skills

Education

Bachelor of Science

Tools

Microsoft Excel

Adobe

Business Objects

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn offers 12 highly‑regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. Penn has been nationally recognized for its employment quality, most recently being named one of America’s Best Large Employers in 2023 by Forbes. The university sits on a beautiful urban campus with easy access to a range of educational, cultural and recreational activities, making Philadelphia an ideal place to work and live.

Posted Job Title

Grants Manager B

Job Profile Title

Grants Manager B

Job Description Summary

Primary purpose of this role is to support the research activities of the Division of Infectious Diseases at the Department of Medicine. The Grants Manager will manage complex grants—including clinical research grants and program project grants with multiple sub‑contracts—from pre‑award through post‑award, working with Principal Investigators on proposal development, budget development and related pre‑award requirements and submission for a diverse sponsor portfolio. The position also manages post‑award processes, including monitoring and review of all charges, reconciliation of accounts, and preparation of monthly financial reports for PIs. Consulting with research faculty on budget and proposal compliance, the Grants Manager ensures all sponsor and university policies, regulatory and conflict of interest requirements are satisfied and that all financial and compliance reporting is accurate and timely.

Responsibilities

• Manage pre and post award activities for various PIs, including RPPRs, reviewing funding opportunities, preparing proposal checklists, and assisting with proposal development.
• Participate in the annual budget process and monthly financial analysis for sponsored programs, gifts, endowments, chair commitments and other university accounts.
• Manage subcontracts and process RIS agreements, ensuring compliance and corrective action when needed.
• Reconcile grant expenditures monthly for compliance, recommend corrective actions, and ensure accurate effort allocation for PI’s and research staff.
• Collaborate with the Business Administrator to map payroll appropriately and process salary reallocations.
• Maintain liaison with the University’s Office of Research Services and SOM’s Office of Research Support Services for all grants.
• Enter monthly budgets and expense journal entries, reconciling fiscal year activity such as suspense and anticipated resources.
• Provide training and mentorship to Grants Managers, serve as a resource for Grants Managers & Grants Coordinator for day‑to‑day financial operations.
• Authorize purchasing and accounts payable transactions, including travel, ensuring audit compliance.
• Recommend and implement policies and procedures for uniform reporting and compliance with university, school and sponsor requirements.
• Exercise resource stewardship and report known or suspected irregularities.
• Perform additional duties as assigned.

Qualifications

• Bachelor of Science and 5 to 7 years of experience or equivalent combination of education and experience.
• Experience with NIH and other federal granting agencies.
• Proficiency with Microsoft Excel, Adobe, and Business Objects.
• Excellent critical thinking, analytical, verbal and written communication skills.
• Working knowledge of Uniform Guidance.
• Organizational and time‑management skills for a deadline‑driven, multi‑priority environment.
• Familiarity with UPENN sponsored research policies and related financial system preferred.
• Strong organizational, data‑management and documentation skills; meticulous attention to detail.
• Excellent interpersonal skills, ability to work independently and cooperatively.
• Highly motivated, able to work in a team, multi‑task, strong work ethic, and flexibility under deadlines.
• Awareness of grant submission coordination (pre‑award or post‑award) within a research setting desirable.
• Computer skills: Excel or Access, familiarity with Ben Financial and Business Objects or similar financial software.

Job Location

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$76,000.00 – $85,000.00 Annual Rate. Salary offers are based on the candidate’s qualifications, experience, skills, and education, and aligned with external market data for the position’s level.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made.

University Benefits

• Comprehensive health, life, and flexible spending accounts covering medical, prescription, behavioral health, dental, vision, and life insurance.
• Tuition benefits available for employees, spouses, and dependent children at Penn and other institutions.
• Generous retirement plans including Basic, Matching, and Supplemental retirement options via TIAA and Vanguard.
• Paid time off, vacation, personal days, and sick leave.
• Long‑term care insurance through Genworth Financial, with underwriting waived for newly hired employees.
• Wellness and work‑life resources, including health and wellness programs.
• Professional and personal development opportunities.
• Access to university resources, libraries, athletic facilities, cultural and recreational activities.
• Discounts and special services on arts, entertainment, transportation, clothing, and more.
• Flexible work hours and options for non‑traditional work schedules.
• Home ownership services and adoption assistance.

Apply

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Perelman-Center-for-Adv-Medicine/Grants-Manager-B_JR00115744-1