Grants Manager A/B

Upenn; Philadelphia (Philadelphia County); On-site; USD 66,000 - 88,000; Full time

Job summary

The University of Pennsylvania’s Perelman School of Medicine seeks a Grants Manager A/B to support the Renal-Electrolyte & Hypertension Division. You will manage pre-award and post-award activities for a diverse portfolio, coordinate with Principal Investigators, and ensure compliance with sponsor guidelines and Uniform Guidance.

The role covers budget development, salary grids, payroll allocations, effort reporting, and monthly financial reporting.

Qualifications

• Bachelor’s degree and 3–5 years of experience required for Grants Manager A; NIH and federal grant familiarity recommended.
• Proficiency with Microsoft Excel, Adobe, and Business Objects; strong analytical and written communication skills.
• Familiarity with Uniform Guidance and sponsor policies; ability to manage budgets and pre/post-award activities.

Responsibilities

• Manage pre- and post-award activities for a diverse sponsor portfolio.
• Monitor and review sponsored project expenditures and prepare monthly reports.
• Coordinate proposal development, budget development, and Pre-Award submissions with Principal Investigators.
• Establish study budgets, payroll allocations, and effort reporting; ensure compliance with sponsor requirements.

Skills

Microsoft Excel

Analytical thinking

Verbal & written communication

Education

Bachelor’s degree

Tools

Microsoft Access

Ben Financial

Business Objects

Adobe

Job description

## Grants Manager A/BApply: HUP: Full time: Posted Today: JR00127527**University Overview**The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.**Posted Job Title**Grants Manager A/B**Job Profile Title**Grants Manager A**Job Description Summary**The primary purpose of this role is to support the research activities of the Renal-Electrolyte & Hypertension Division within the Department of Medicine. Under limited supervision, this position will manage sponsored program funds from Pre-Award through post-award while working closely with Principal Investigators on proposal development, budget development, and related Pre-Award requirements and submissions for a diverse sponsor portfolio. The individual will also manage post-award processes, including monitoring and reviewing all charges, reconciling accounts, and preparing monthly financial reports for Principal Investigators. The Grants Manager consults with research faculty in the preparation of sponsored budgets and proposals; reviews proposals for compliance with sponsor and University policies; and ensures that Regulatory Affairs requirements are satisfied, and Conflict of Interest statements are submitted when required. The Grants Manager provides full accounting and financial management services, including budget reconciliation, payroll processing and monitoring, effort reporting, and financial reporting. The position monitors grant expenditures to ensure compliance with sponsor regulations and guidelines and will monitor and enforce compliance with sponsor requirements and OMB Uniform Guidance. Grants Manager B: The Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission. Grants Manager B will manage more complex grants, including clinical research grants and program projects involving multiple subcontracts. Grants Manager B will have greater grants management experience than Grants Manager A, allowing the individual to make broader contributions to the Division, including performing and contributing to financial analysis. The Grants Manager will report to the Research Administrator within the Renal-Electrolyte & Hypertension Division.**Job Description****Job Responsibilities****Grants Manager A:** The Grants Manager will manage pre- and post-award activities for a diverse sponsor portfolio within the Renal-Electrolyte & Hypertension Division. The Grants Manager will manage post-award activities, including account setup and closeout, and monitor/review all sponsored project expenditures, including fund projections. The Grants Manager will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance; meet with Principal Investigators to discuss and advise them on financial issues related to their portfolios; maintain salary grids and assist with payroll allocations to ensure faculty and staff are paid correctly; and assist in the preparation of effort reports. The Grants Manager will be responsible for multiple monthly Pre-Award proposal submissions for various Principal Investigators. Tasks include managing proposal development, meeting with Principal Investigators to discuss and manage budget development and coordinating related Pre-Award activities for a diverse sponsor portfolio. The Grants Manager will also participate in specific projects, including the annual budget submission and the development and implementation of standard operating procedures throughout the Department of Medicine. The Grants Manager will manage proposal development, budget development, and related Pre-Award activities for a diverse sponsor portfolio. The position will handle Pre-Award activities for patient-oriented clinical trials, both federal and non-federal, including completion of the Prospective Reimbursement Analysis (PRA) with Clinical Research Coordinators (CRCs) and Principal Investigators; Research Billing Number (RBN) setup; advance account paperwork, if required; invoicing startup; tracking initial payments; and other related activities. The Grants Manager will also establish study-specific patient tracking logs for Coordinators to record completed study visits and for Grants Managers to track study payments and patient costs.**Grants Manager B:** Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission. The Grants Manager B will work on more complex grants, including training grants and program projects involving multiple subcontracts. The Grants Manager B candidate is expected to have greater grants management experience than the Grants Manager A candidate, allowing the individual to make broader contributions to the Division, including engaging in financial analysis and managing more complex sponsored research portfolios. This position reports directly to the Associate Director of Administration and Finance of the Renal-Electrolyte & Hypertension Division. Both levels report to the senior administrator within the Department and have a dotted-line reporting relationship to the Perelman School of Medicine Office of Research Support Services (ORSS).**CONTINGENT UPON FUNDING****Qualifications****Grants Manager A:** Bachelor’s degree and 3 years to 5 years of experience or an equivalent combination of education and experience required. Experience with NIH and other federal granting agencies is required. Proficiency with Microsoft Excel, Adobe, and Business Objects. Excellent critical thinking, analytical, verbal and written communication is required. Working knowledge of Uniform Guidance is required. Ability to apply solid organizational and time management skills to a deadline drive, multiple priority work environment is required. Familiarity with UPENN sponsored research policies and related financial system is preferred.**Grants Manager B:** Bachelor's Degree and 5 to 7 years of grant and contract administration experience or an equivalent combination of education and experience required. Master’s degree preferred.**Both positions:** The candidate will possess strong organizational, data management and documentation skills, is attentive to detail and strives for accurate results, has the ability to work both independently and cooperatively, and demonstrates excellent interpersonal skills. Successful candidate must be highly motivated, attentive to details, ability to work in a team setting, multi-task with a strong work ethic. Ability to work under pressure of deadlines, be flexible and contribute positively to a dynamic business environment. Prefer a candidate with awareness of grant submission coordination either with pre award or post award within a research setting; Skills required are strong computer skills, with working knowledge of computer software such as Excel or Access, familiar with Ben Financial, and Business Objects or similar financial software preferred.**Job Location - City, State**Philadelphia, Pennsylvania**Department / School**Perelman School of Medicine**Pay Range**$65,628.00 - $88,000.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.