Grants Manager A

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 66,000 - 85,000; Full time

Job summary

University of Pennsylvania’s Perelman School of Medicine is seeking a Grants Manager A to support the research activities of Principal Investigators. The role manages sponsored funds from pre‑award through post‑award, ensuring compliance with sponsor and university policies and providing comprehensive financial stewardship.

Responsibilities include budget reconciliation, salary grid maintenance, payroll and costing allocation support, and routine review of expenditures with PIs.

Qualifications

• Bachelor's degree required; 3-5 years of related experience preferred.
• Experience with sponsored programs, grants management or university research administration is desired.
• Strong financial stewardship, budget reconciliation, payroll and costing allocation skills.

Responsibilities

• Manage sponsored program funds through full award lifecycle, from pre-award to closeout.
• Oversee pre-award process: proposal development, budget preparation, documentation, sponsor compliance, and submission activities.
• Post-award responsibilities include award setup, ongoing financial management, monitoring expenditures, salary allocations, effort reporting, reconciliations, and monthly financial reports.

Education

Bachelor's Degree

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world‑renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly‑regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

The University offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Grants Manager A

Job Profile Title

Grants Manager A

Job Description Summary

Grants Manager A

The primary purpose of this position is to support the research activities of assigned Principal Investigators (PIs). Under limited supervision, the Grants Manager A manages sponsored program funds throughout the full award lifecycle, from pre-award proposal development through post-award administration and closeout.

The Grants Manager A oversees the pre-award process in partnership with Grants Coordinators and Principal Investigators, including proposal development, budget preparation, required documentation, internal routing, sponsor compliance, and submission activities across a diverse portfolio of funding sources. Post-award responsibilities include award setup and ongoing financial management; monitoring and reviewing expenditures, commitments, salary allocations, and effort; reconciling sponsored project accounts; preparing and reviewing monthly financial reports; and meeting regularly with Principal Investigators to review project finances, balances, and funding status.

The Grants Manager A reviews proposals and sponsored-project activity for compliance with sponsor and University policies, ensures applicable regulatory requirements are addressed, and verifies that Conflict of Interest disclosures and other required documentation are completed and submitted appropriately. This role provides comprehensive financial stewardship, including budget reconciliation, salary grid maintenance, payroll and costing allocation support, financial and effort reporting, and monitoring expenditures for allowability, allocability, and compliance with sponsor and University requirements.

This position is contingent upon continued funding.

The Grants Manager A manages portfolios that may include NIH grants, foundation awards, and other sponsored projects. The individual is responsible for all aspects of post-award administration for assigned Principal Investigators and serves as a resource to grants management staff by interpreting and applying sponsor and University policies and procedures.

Additional responsibilities include creating and maintaining salary grids, supporting effort reporting and other required sponsor reports, assisting departmental leadership with the annual budget process, maintaining documentation to support audit readiness, and performing other duties as assigned.

This position is contingent upon continued funding.

This position reports to the Director of Finance and Operations within the department and has a dotted reporting line to the PSOM Office of Research Support Services.

Qualifications

Grants Manager A

Bachelor's Degree with 3-5 years of related experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$65,628.00 - $85,284.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay