Grants Manager

K&I Healthcare Services; Waldorf (MD); On-site; USD 75,000 - 100,000; Full time

Job summary

K&I Healthcare Services in Waldorf, MD, is seeking a Grants Manager to own post-award administration for our grant portfolio and support new applications. You will ensure awards are executed per the funders’ terms, with timely reports, accurate budgets, and proper cost accounting.

The role requires 3+ years of grant administration experience in healthcare or behavioral health, plus knowledge of 2 CFR Part 200. On-site work with regular travel to multiple sites is expected.

Qualifications

• Bachelor’s degree required; Master’s preferred.
• Active Maryland license in good standing: LMSW, LCSW, LCSW-C, LGPC, or LCPC.
• 3+ years direct grant administration in a government, healthcare, or behavioral health setting.
• Knowledge of 2 CFR Part 200 cost principles, allowability, time-and-effort, and subrecipient monitoring.
• Advanced Excel or Google Sheets, MS 365, and grant reporting portals.
• Clear, accurate writing and discipline to keep complete files without reminders.
• Valid driver’s license, reliable transportation, and ability to travel between sites.

Responsibilities

• Maintain a master grant calendar for every reporting, invoicing, drawdown, match, audit, and closeout deadline, with internal data deadlines at least 10 business days ahead
• Deliver monthly budget-versus-actual reports for each active grant and flag spending variances or modification needs at least 60 days out
• Prepare advance and reimbursement requests and coordinate grant cost coding with our accountant
• Keep time-and-effort records for grant-funded positions in line with 2 CFR Part 200 and each funder’s terms
• Collect and verify program data from Program Managers and submit de-identified, aggregate reports
• Serve as the day-to-day administrative contact for funders on routine reporting and invoicing
• Research new funding opportunities, write go/no-go memos, and assemble approved applications to funder specifications
• Keep every grant file audit-ready on any business day
• Track subrecipient and host-site partner terms and deliverables

Skills

Grant administration

Budget tracking

2 CFR Part 200 knowledge

Advanced Excel

Grant reporting portals

Time-and-effort records

Writing & communication

Travel between sites

Education

Bachelor's degree

Master’s degree preferred

Tools

Excel

Google Sheets

Microsoft 365

Grant portals

Job description

Location: Waldorf, MD (Charles County), on-site, with regular travel to Landover, Baltimore, Glen Burnie, and St. Mary's County sites
Full-Time, Exempt | Monday to Friday, 9:00 AM to 6:00 PM
Salary: $75.000 to $100.000 per year
Reports to: Director of Community Services

About Us

K&I Healthcare Services is a CARF-accredited, Maryland BHA-licensed behavioral health provider offering outpatient mental health, psychiatric rehabilitation, supported employment, and intensive in-home services for children and families across Waldorf, Landover, and Baltimore. A growing share of our programs are funded by state, county, and federal grants, and we hold every award to the letter of its terms.

The Role

The Grants Manager owns post-award administration for our full grant portfolio and supports new applications. The goal: every award carried out exactly as written, with reports on time, budgets tracked to the line, drawdowns current, and personnel effort charged correctly. The current portfolio includes Maryland Department of Labor, Anne Arundel County Opioid Abatement, Prince George’s and Anne Arundel County IHIP-C, and DORS Supported Employment awards. This is a single-incumbent role.

What You’ll Do

• Maintain a master grant calendar for every reporting, invoicing, drawdown, match, audit, and closeout deadline, with internal data deadlines at least 10 business days ahead
• Deliver monthly budget-versus-actual reports for each active grant and flag spending variances or modification needs at least 60 days out
• Prepare advance and reimbursement requests and coordinate grant cost coding with our accountant
• Keep time-and-effort records for grant-funded positions in line with 2 CFR Part 200 and each funder’s terms
• Collect and verify program data from Program Managers and submit de-identified, aggregate reports
• Serve as the day-to-day administrative contact for funders on routine reporting and invoicing
• Research new funding opportunities, write go/no-go memos, and assemble approved applications to funder specifications
• Keep every grant file audit-ready on any business day
• Track subrecipient and host-site partner terms and deliverables

What You Bring

• Bachelor’s degree required; Master’s preferred
• Active Maryland license in good standing: LMSW, LCSW, LCSW-C, LGPC, or LCPC.
• 3+ years of direct grant administration in a government, healthcare, or behavioral health setting, including post-award monitoring, budget tracking, and funder reporting
• Working knowledge of 2 CFR Part 200 (cost principles, allowability, time-and-effort, subrecipient monitoring), or the ability to reach competency within 90 days
• Advanced Excel or Google Sheets skills, strong Microsoft 365 skills, and experience with grant reporting portals
• Clear, accurate writing and the discipline to keep complete files without reminders
• Valid driver’s license, reliable transportation, and ability to travel between sites

Preferred

• Experience with Maryland state or county behavioral health awards
• Experience administering opioid abatement, workforce development, or children’s in-home services grants
• Grant writing experience with at least one funded application

Equal Opportunity

K&I Healthcare Services is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, military or veteran status, or any other status protected by federal, Maryland, or local law. Applicants who need a reasonable accommodation during the hiring process may contact us.