Grants Manager

Socket.dev; Stony Brook (NY); On-site; USD 70,000 - 98,000; Full time

Job summary

The Grants Manager Associate at Stony Brook University provides administrative and technical guidance to faculty and staff pursuing external funding for research and sponsored projects. You must work independently, manage multiple deadlines, and communicate clearly to ensure grant readiness and compliance.

Responsibilities include data collection for major grants, maintaining Advarra’s EVAL and MyResearch submissions, and delivering financial forecasts to monitor program budgets.

Qualifications

• Bachelor’s degree; 3 years FT in academic/health care/research; grants management and financial analysis.
• Experience with budgeting.
• Master’s degree preferred; experience with reviewing and negotiating grants/budgets; familiarity with NIH/IRB/IACUC policies.

Responsibilities

• Provide administrative and technical guidance to faculty/staff seeking external funding.
• Maintain grants and publications database (Advarra’s EVAL system).
• Develop financial forecasts and overviews to monitor expenditures across research programs.

Skills

Budgeting

Financial analysis

Grant administration

Microsoft Office

Education

Bachelor’s degree

Master’s degree

Tools

Advarra’s EVAL system

MyResearch

RFAIR

Excel

Job description

Required Qualifications (as evidenced by an attached resume):

Bachelor’s degree (foreign equivalent or higher). Three (3) years of full-time work within academic/health care/ research setting with experience in pre or post grants management and financial analysis or accounting. Experience with budgeting.

Preferred Qualifications:

Master’s degree (foreign equivalent or higher). Experience in reviewing and negotiating research grants/budgets, contracts and cooperative agreements from federal and non-governmental sponsors. Knowledge of the roles of IRB and IACUC in meeting federal and state requirements. Knowledge of and experience with RF/SUNY policies and procedures. Familiarity with RFAIR, My Research, eCommons, and/or Advarra’s EVAL system. Experience with Stony Brook University administrative processes with Office of Grants Management, Stony Brook Foundation, Procurement/Wolfmart and/or effort certifications. Proficient in Microsoft Office applications.

Brief Description of Duties:

The Grants Manager Associate will provide administrative and technical guidance and support to faculty and staff seeking external funding for research, public service, and sponsored institutional projects. The incumbent must be a self-starter and be able to work independently. The incumbent must have the ability to handle multiple assignments in a deadline-driven, complex work environment. The incumbent must have excellent communication, organizational and interpersonal skills. The Grants Manager Associate must have strong writing skills.

Duties:

• Works closely with the Assistant Director of Research Development on the collection of relevant data for the SBCC’s NCI Cancer Center Support Grant (CCSG) for National Cancer Institute Designation. This involves working with Sponsored Programs, Grants Accounting and multiple academic departments to facilitate the completion of numerous complex data tables required for this grant.

• Works closely with the Assistant Director of Research Development to maintain the grants and publications database (Advarra’s EVAL system).

• Grants Management:

  • Develops financial forecasts and overviews designed to document, monitor and plan expenditures for the organizations research programs and principal investigators.

  • Manages and tracks the organization’s budgets for the 3 research programs. Schedules and monitors the monthly meetings for the 3 research programs. Ensure the research programs are working towards the overall goals of the organization.

  • Manages and tracks the SBCC pilot programs and miscellaneous SBCC funding opportunities. Provides reports to Sr Leadership as needed.

  • Works with and advises principal investigators in all aspects of pre-award activity, including resolving complex sponsored program issues including budget development and contracting issues, and processing of internal paperwork.

  • Works with and advises principal investigators in identifying potential funding sources, prepares/coordinates proposals based upon sponsor guidelines and university policies.

  • Works closely with Shared Resources Directors and AD for Finance & Administration to monitor annual financial status of cores, to ensure deficits are not incurred. Is responsible for the SBCC shared resources vouchers.

  • Creates MyResearch funding proposals, ASSIST applications and other federal grant submissions applications. Oversee the electronic submission and review of new, competing and non-competing grant applications.

  • Designs, generates and analyzes ad-hoc reports using Excel, EVAL database and RFAIR.

  • Reviews and helps resolve potential grant-related issues and assists in developing contingency plans with principal investigators. Also oversees expenditure transfers.

  • Reviews of project close dates and ensure that extension requests are, when necessary, made prior to the project end dates and projects are closed in a timely fashion.

  • Keeps abreast of NIH policies and procedures as they relate to the Departmental research programs.

• Assists the Associate Director of Cancer Education & Training with training related grant applications.

• Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

For this position, we are unable to sponsor candidates for work visas.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at [phone] or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

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