Grants Manager

Siemens Healthineers; Malvern (Chester County); On-site; USD 98,000 - 135,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan

Life Insurance

Disability insurance

Paid time off

Paid parking/public transportation

Paid sick time

Paid safe time

Job summary

Siemens Healthineers seeks a seasoned Grants Manager for Research Collaborations & Government Funding to oversee government grants and sponsored projects across global teams. You will drive proposals, ensure regulatory compliance, and coordinate with academics, healthcare providers, and government agencies through the grant lifecycle.

The role demands strong project management, stakeholder engagement, and experience with NIH/ARPA‑H/DoD or similar programs in a matrixed corporate environment.

Qualifications

• Bachelor's degree or higher in Business Administration, Public Administration, Life Sciences, Healthcare Management, Engineering, Research Administration, or a related field.

Responsibilities

• Serve as the Siemens Healthineers administrator for government-funded grants, cooperative agreements, and contracts.
• Oversee grant administration activities from proposal development through award closeout.
• Monitor compliance with grant terms and funding agency requirements, and internal company policies.
• Coordinate interactions with government agencies, universities, research institutions, and funding organizations.
• Manage No Cost Extensions, carryover, rebudgeting, changes in scope, and other modifications per sponsor guidelines.

Skills

Project management

Stakeholder management

Communication skills

Grants administration

Compliance management

Independent work

MS Office

Grants management systems

Education

Bachelor's degree or higher in Business Administration, Public Administration, Life Sciences, Healthcare Management, Engineering, Research Administration, or a related field.

Tools

Microsoft Office Suite

Grants management systems

Job description

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

At Siemens Healthineers, we pioneer breakthroughs in healthcare. We are seeking an experienced and highly organized Grants Manager, Research Collaborations & Government Funding to support our growing portfolio of government-funded research programs, academic collaborations, and strategic innovation initiatives.

This role will serve as the primary administrator for government grants and sponsored research activities, ensuring compliance with funding agency requirements while facilitating successful collaborations between Siemens Healthineers, academic institutions, healthcare providers, and government agencies.

The ideal candidate combines expertise in grants administration, project coordination, compliance management, and stakeholder engagement across complex research and innovation ecosystems. The Grants Manager will work closely with Siemens Healthineers and academic scientists throughout the grants process.

In addition to the grants related responsibilities, the individual will be working closely with other team members of the Collaborations administration community. The role requires independent administration of multifaceted projects including clear and timely communication.

Key Responsibilities

Government Grants Administration

• Serve as the Siemens Healthineers administrator for government-funded grants, cooperative agreements, and contracts.
• Oversee grant administration activities from proposal development through award closeout.
• Monitor compliance with grant terms and conditions, funding agency requirements, and internal company policies.
• Manage and track:
• Conflicts of interest disclosures
• Project invoicing and financial reporting
• Effort reporting and timekeeping requirements
• Subaward and subcontract administration
• Project documentation and audit readiness
• Coordinate interactions with government agencies, universities, research institutions, and funding organizations.
• Manages No Cost Extensions, carryover, rebudgeting, changes in scope, and other necessary modifications, ensuring that all requests comply with sponsor guidelines and requirements

Collaboration Administration

• Independently manage administrative processes for research collaborations and sponsored projects.
• Coordinate agreement execution and project startup activities.
• Support proposal preparation, document collection, approvals, and submissions.
• Ensure adherence to contractual obligations, reporting requirements, and project milestones.
• Maintain accurate records of collaboration agreements and funded projects.
• Maintain and develop internal standard operating procedures for grants.

Cross-Functional Coordination

• Partner closely with:
• Research Collaboration Managers
• Compliance
• Legal
• Finance
• Regulatory Affairs
• Business Development
• Technology & Innovation teams
• Facilitate internal reviews and approvals required for grant submissions and collaborative projects.
• Drive effective communication across multiple stakeholders and organizations.

Global Coordination

• Work with Siemens Healthineers global headquarters and collaboration administration teams to develop and execute support agreements.
• Ensure alignment between regional and global collaboration processes.
• Share best practices and support continuous improvement of collaboration and grant management processes.

External Stakeholder Engagement

• Build productive relationships with academic institutions, healthcare providers, government agencies, and research organizations.
• Support meetings, reporting activities, and partner communications throughout the project lifecycle.

Required Qualifications

Education

• Bachelor's degree or higher in Business Administration, Public Administration, Life Sciences, Healthcare Management, Engineering, Research Administration, or a related field.

Experience

• 5+ years of experience in grants administration, sponsored research administration, research operations, or program management.
• Experience working with federally funded research programs and grant mechanisms.
• Experience managing collaborations among industry, academia, healthcare systems, and government organizations.
• Experience coordinating contracts, subawards, or research agreements.
• Experience working within a matrixed corporate environment preferred.

Knowledge

• Working knowledge of federal grant regulations and compliance requirements.
• Understanding of NIH grant mechanisms and administration.
• Familiarity with agencies such as:
• NIH
• ARPA-H
• DoD
• DOE
• Knowledge of research collaboration agreements, sponsored research agreements, and related contracting processes.
• Understanding of conflict-of-interest management and research compliance requirements.
• Familiarity with financial reporting, invoicing, and effort/timekeeping requirements associated with grants.
• Familiarity with both pre- and post-award grant administration

Skills & Competencies

• Excellent project management and organizational skills.
• Strong attention to detail and ability to manage multiple concurrent projects.
• Outstanding written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Strong stakeholder management and interpersonal skills.
• Ability to navigate complex organizational structures and priorities.
• Analytical mindset with the ability to assess funding opportunities and compliance risks.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Teams.
• Experience with grants management systems and government funding portals is highly desirable.

Preferred Qualifications

• Experience supporting NIH, ARPA-H, or other federal research funding programs.
• Experience within healthcare, life sciences, medical technology, pharmaceutical, biotechnology, or academic research environments.
• Experience working with international organizations and global research collaborations.
• Industry (for-profit) post-award experience
• Certified Research Administrator (CRA), Certified Pre-Award Research Administrator (CPRA), or similar certification.

Who we are

We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers businesses, please visit our company page here.

The Base Pay Range For This Position Is

$98,140 - $134,937

Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.

Equal Employment Opportunity Statement:

Siemens Healthineers is an Equal Opportunity and Aff? All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law:

Applicants and employees are protected under Federal law from discrimination.

Reasonable Accommodations:

Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If you’re unable to complete the form, you can reach out to our HR People Connect People Contact Center for support.

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Export Control:

A successful candidate must be able to work with controlled technology in accordance with US export control law. It is Siemens Healthineers’ policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.

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