Grants & Financial Operations Analyst

Amador Health Center; Las Cruces (NM); On-site; USD 60,000 - 85,000; Full time

Job summary

Amador Health Center is seeking a Grants & Financial Operations Analyst to transform program and financial data into accurate reporting, grant submissions, and actionable operational analysis. The role starts with Bridge program data responsibilities and expands to grant billing, budgets, and procurement tracking to support organizational financial operations.

Reporting to the Controller, you will collaborate with program leaders and Finance staff to ensure timely, accurate reporting and

Qualifications

• Bachelor’s degree in accounting, finance, business, statistics, public administration, or a related field.
• Experience collecting, validating, reconciling, and analyzing program or operational data and preparing reports.
• Experience preparing grant billings, reimbursement requests, financial reports, or similarly documented funding submissions.
• Working knowledge of accounting principles, reconciliations, restricted funding, and financial controls.
• Strong Excel skills, including lookups, pivot tables, formulas, and reconciliation of information from multiple sources.
• Ability to develop budgets, document assumptions, investigate discrepancies, and explain findings clearly.
• Ability to manage recurring deadlines and maintain complete, organized records.
• Sound judgment when handling confidential financial, personnel, and program information.

Responsibilities

• Prepare grant invoices, reimbursement requests, and financial reports for Controller review.
• Reconcile reported amounts to the general ledger and supporting payroll, purchasing, and program records.
• Review documentation against award requirements and approved budgets.
• Track expenditures, reimbursement requests, reporting deadlines, and closeout requirements.
• Work with Finance and program staff to resolve missing information and billing discrepancies.
• Maintain organized grant files and clear audit trails.
• Develop grant proposal budgets and budget narratives with the Controller and program leaders.
• Calculate staffing, benefits, supplies, contractual services, and other costs using approved assumptions.
• Compile service data, organizational statistics, historical expenditures, and other proposal information.
• Identify budget gaps, organizational contributions, and costs that may continue after an award ends.
• Document assumptions and maintain budget versions for review.
• Track purchase orders, expenditures, outstanding commitments, and closure status.
• Match purchase orders, invoices, and receiving documentation; investigate discrepancies.
• Coordinate with Accounts Payable and departments to resolve incomplete purchasing records.
• Prepare open purchase order and commitment schedules for budget monitoring and month-end review.
• Maintain assigned contract records, including payment terms, spending limits, renewals, and reporting obligations.
• Obtain quotes and prepare vendor comparisons when assigned.
• Prepare recurring financial and operational reports and investigate unusual trends or variances.
• Support month-end and year-end activities through assigned reconciliations and schedules.
• Assemble audit documentation and assist with follow-up requests and corrective actions.
• Notify the Controller of exceptions, funding gaps, and approaching deadlines.
• Recommend practical improvements to reporting, documentation, and financial workflows.
• Prepare transactions, reports, and recommendations within established review and approval processes.

Skills

Excel proficiency

Education

Bachelor’s degree in accounting, finance, business, statistics, public administration, or related field

Job description

About the Role

Amador Health Center is seeking a Grants & Financial Operations Analyst to turn program and financial information into accurate reporting, well-supported grant submissions, and useful operational analysis.

Your initial priority assignment will be the Bridge program’s data responsibilities, including coordinating data collection, checking accuracy, preparing analyses, and supporting required reporting. Alongside this assignment, you will administer grant billing and reporting, develop proposal budgets, track purchasing and contractual commitments, and support organizational financial operations.

Reporting to the Controller, you will collaborate with program leaders, Finance staff, and other departments to coordinate data collection, investigate discrepancies, document reporting methods, and meet grant and organizational deadlines. This is an ongoing Finance position whose assignments may evolve with funding and organizational needs.

What You’ll Do

Amador Health Center is seeking a Grants & Financial Operations Analyst to turn program and financial information into accurate reporting, well-supported grant submissions, and useful operational analysis.

Your initial priority assignment will be the Bridge program’s data responsibilities, including coordinating data collection, checking accuracy, preparing analyses, and supporting required reporting. Alongside this assignment, you will administer grant billing and reporting, develop proposal budgets, track purchasing and contractual commitments, and support organizational financial operations.

Reporting to the Controller, you will work closely with program and Finance staff to investigate discrepancies, document reporting methods, and follow assignments through to completion. This is an ongoing Finance position whose assignments may evolve with funding and organizational needs.

Grant Billing & Financial Reporting

• Prepare grant invoices, reimbursement requests, and financial reports for Controller review.
• Reconcile reported amounts to the general ledger and supporting payroll, purchasing, and program records.
• Review documentation against award requirements and approved budgets.
• Track expenditures, reimbursement requests, reporting deadlines, and closeout requirements.
• Work with Finance and program staff to resolve missing information and billing discrepancies.
• Maintain organized grant files and clear audit trails.

Proposal Budgets & Analysis

• Develop grant proposal budgets and budget narratives with the Controller and program leaders.
• Calculate staffing, benefits, supplies, contractual services, and other costs using approved assumptions.
• Compile service data, organizational statistics, historical expenditures, and other proposal information.
• Identify budget gaps, organizational contributions, and costs that may continue after an award ends.
• Document assumptions and maintain budget versions for review.

Purchasing & Contract Tracking

• Track purchase orders, expenditures, outstanding commitments, and closure status.
• Match purchase orders, invoices, and receiving documentation; investigate discrepancies.
• Coordinate with Accounts Payable and departments to resolve incomplete purchasing records.
• Prepare open purchase order and commitment schedules for budget monitoring and month-end review.
• Maintain assigned contract records, including payment terms, spending limits, renewals, and reporting obligations.
• Obtain quotes and prepare vendor comparisons when assigned.

Financial Operations & Process Improvement

• Prepare recurring financial and operational reports and investigate unusual trends or variances.
• Support month-end and year-end activities through assigned reconciliations and schedules.
• Assemble audit documentation and assist with follow-up requests and corrective actions.
• Notify the Controller of exceptions, funding gaps, and approaching deadlines.
• Recommend practical improvements to reporting, documentation, and financial workflows.
• Prepare transactions, reports, and recommendations within established review and approval processes.

What We’re Looking For

Required qualifications

• Bachelor’s degree in accounting, finance, business, statistics, public administration, or a related field—or an equivalent combination of education and relevant experience.
• At least three years of relevant experience involving program data and reporting, grant administration, financial operations, or a combination of these functions.
• Experience collecting, validating, reconciling, and analyzing program or operational data and preparing reports from multiple sources.
• Experience preparing grant billings, reimbursement requests, financial reports, or similarly documented funding submissions.
• Working knowledge of accounting principles, reconciliations, restricted funding, and financial controls.
• Strong Excel skills, including lookups, pivot tables, formulas, and reconciliation of information from multiple sources.
• Ability to develop budgets, document assumptions, investigate discrepancies, and explain findings clearly.
• Ability to manage recurring deadlines and maintain complete, organized records.
• Sound judgment when handling confidential financial, personnel, and program information.

Preferred qualifications

• Experience in a community health center, healthcare organization, or nonprofit.
• Familiarity with government-funded awards, purchase order systems, and accounting or reporting software.

What Success Looks Like

• Complete, well-supported billings and reports submitted on time.
• Reporting schedules that reconcile to accounting records.
• Accurate, timely completion of assigned Bridge data responsibilities.
• Current records of purchase orders, contractual commitments, and reimbursement balances.
• Proposal budgets supported by documented, approved assumptions.
• Clear procedures that allow another staff member to provide backup.

Schedule & Benefits

This is a full-time, on-site position at Amador’s Las Cruces Main Office. Benefits are subject to eligibility and applicable plan terms and will be discussed during the hiring process.