Grants Finance Specialist

Iowa State University; Iowa; Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Hybrid work option

Retirement benefits

Paid leave

Job summary

Iowa State University’s Finance Service Delivery team is seeking a Grants Finance Specialist to support post‑award activities across the College of Business, College of Design, and Graduate College. The role emphasizes monitoring awards, ensuring sponsor compliance, and collaborating with departments to maintain accurate financials.

The position offers a hybrid work arrangement and requires residing in Iowa.

Qualifications

• Bachelor’s degree and 2 years of related experience.

Responsibilities

• Researches and understands special conditions of awards in a portfolio.
• Monitors financial activity for an award portfolio to ensure compliance with sponsor and university requirements.
• Maintains knowledge of applicable regulations, policies, and protocols.
• Recommends and processes accounting adjustments to award expenditures to resolve issues of non-compliance or lack of funds.
• Documents cost-share expenditures.
• Processes effort reporting and adjustments for Federal/Federal Flow Through awards.
• Assists in budget revisions, no-cost extensions, and supplemental award line requests.
• Provides and reviews sponsored funding financial reports.
• Collaborates with team members to provide excellent customer service.
• Resolves complex situations, escalating to leadership when needed.

Skills

2 years experience

Education

Bachelor's degree

Job description

Required Minimum Qualifications

Bachelor’s degree and 2 years of related experience

Position Title

Grants Finance Specialist

Job Group

Professional & Scientific

Required Minimum Qualifications

Bachelor’s degree and 2 years of related experience

Job Description

Iowa State University's Finance Service Delivery team is accepting applications for a Grants Finance Specialist (Grants Specialist II) to support the College of Business, College of Design, Graduate College, along with University administrative, Student Support, and other operational units in post-award activities related to grants.

Example of Duties

• Researches and understands any special conditions associated with the awards in a portfolio
• Monitors financial activity for an award portfolio, including overspends, cost sharing, and unallowable expenses, throughout the award lifecycle to ensure compliance with sponsor requirements and university policies
• Maintains working knowledge of applicable regulations, policies, and protocols regarding sponsor and university requirements
• Recommends and processes accounting adjustments to award expenditures to resolve issues of non-compliance or lack of funds
• Documents cost-share expenditures
• Processes effort reporting and adjustments for all Federal/Federal Flow Through awards
• Assists in budget revisions, no-cost extensions, and supplemental award line requests
• Provides and reviews sponsored funding financial reports
• Collaborates with team members and departmental customers to provide exceptional customer service
• Works closely with team members and departmental customers to resolve complex or unique situations, escalating to leadership if necessary

Preferred Qualifications

• Bachelor's or master's degree in a business-related field of study
• Experience with post-award financial management of grants, including the development of budget projections
• Experience in higher education/institutional setting
• Experience working remotely
• Experience with Microsoft Office, specifically Outlook, Excel, and Teams
• Experience with Workday Financial Management

For more information about Finance Service Delivery, please visit: Finance - Division of Operations and Finance

This position offers the opportunity for hybrid work but does require the employee to reside in the state of Iowa on or before the start of employment.

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Why Choose Iowa State University?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well:

• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

If you have questions regarding this application process, please email [e-mail], or call 515-294-4800 or Toll Free: 1-877-477-7485.

Appointment Type

Regular

Number Of Months Employed Per Year

12 Month Work Period

Time Type

Full time

Pay Grade

PS808

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. [phone], email [e-mail].

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.