Grants Coordinator

Pinellas Suncoast Transit Authority in; Saint Petersburg (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Pinellas Suncoast Transit Authority seeks a Grants Coordinator to maintain and enhance grant and capital project management systems, ensuring accurate, timely actions and full compliance with funding requirements.

As much funding is grant-funded, the role safeguards the Authority's resources by preventing inaccuracies that could lead to funding loss, and collaborates across departments to ensure regulatory compliance.

Qualifications

• Bachelor's degree in Accounting or related field.
• Minimum of three (3) years of professional experience in a business-related field, preferably with grants.
• Equivalent combinations of education, experience, and training may be considered.

Responsibilities

• Plan, coordinate, and complete division activities involving grants and capital projects.
• Ensure proper procedures and internal controls related to grants and capital projects are in compliance with federal and state regulations and GAAP.
• Works with the Senior Manager FP&A on grant compliance and keeps current on all funding programs and requirements.
• Assist with processing new projects, tracking existing projects, and working with Project Managers on modifications and closeouts.
• Prepares monthly project reports and advises management on trends, open items, and actions.

Skills

Grants knowledge

Project management

Analytical skills

Education

Bachelor's degree in Accounting or related field

Tools

Excel

Word

PowerPoint

Accounting software

Job description

The Grants Coordinator is responsible for maintaining and enhancing PSTA's grant and capital project management systems to ensure activities are executed accurately, timely, and in full compliance with funding requirements.

Given that a significant portion of PSTA's capital and operating funding is grant-funded, this role plays a critical part in safeguarding the Authority's financial resources by preventing inaccuracies that could result in funding loss.

The position exercises independent judgment in matters of significance related to grant and project accounting and coordinates closely with departments across the Authority to support organizational goals and ensure regulatory compliance.

ESSENTIAL FUNCTIONS

• Plans, coordinates, and completes division activities involving grants and capital projects.
• Ensures proper procedures and internal controls related to grants and capital projects are in compliance with federal and state regulations and Generally Accepted Accounting Principles.
• Works with the Senior Manager FP&A on grant compliance with thorough knowledge and understanding of all grants-related federal regulations, circulars, and directives. Keeps current on all federal, state, and local funding programs and all associated requirements in order to assist staff with grant issues.
• Assist the Senior Manager FP&A with processing new projects, tracking existing projects, and working with Project Managers on modifications and closeouts.
• Prepares monthly project reports and advises management on trends, open items, and recommended courses of action.
• Assists the Grants Administrator and Senior Manager FP&A with preparation of the Federal Transit Administration Triennial Review, including documentation, program updates, logistical planning with consultants, corrective actions and assistance with grant funding agencies.
• Prepares grant drawdowns and expense reimbursements.
• Prepares required grant funding agency reports and invoices.
• Assists with data entry into the ERP system for projects and grants.
• Work with outside grant agencies as needed to ensure compliance and consistency of invoices and reports.
• Schedules and coordinates monthly and year-end work related to grants and capital projects.
• Prepares various financial and milestone reports monthly, quarterly and at year-end to ensure accuracy, completeness and timeliness of financial information.
• Assist Sr. Manager FP&A in the preparation of journal entries and reconciliations, as assigned.
• Assist with the annual CIP budget process.
• Participates in interim and year-end audit activities assisting with the preparation of year-end audit confirmations and other audit related functions as needed.
• Assists the Director of Accounting and Chief Financial Officer with the development of the Annual Comprehensive Financial Report (ACFR).
• Prepares the National Transit Database grant information.
• Develop instructional documents, templates, and standard operating procedures; recommend process improvements to enhance efficiency and accuracy.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Position does not have supervisory responsibilities.

QUALIFICATIONS

EDUCATION: Bachelor's degree from an accredited college or university in Accounting or related field.

EXPERIENCE: Must have a minimum of three (3) years of professional experience in a business-related field. Previous experience in grants is preferred. Equivalent combinations of education, experience, and training may be considered.

PERFORMANCE STANDARDS

• Quality of Work: Produces accurate, thorough, and high-quality work.
• Customer Focus: Provides excellent customer service to internal and external customers.
• Communication: Communicates clearly and effectively with colleagues, staff, and stakeholders.
• Teamwork/Interpersonal Relationships: Works and collaborates with others respectfully and productively; contributes to a positive environment.
• Productivity / Time Management: Effectively manages time and resources to meet deadlines and achieve goals; takes appropriate initiative to complete tasks and resolve issues without guidance.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge: Grants and project management methods; Tools to create, manage, and track grant and project performance; Quality control concepts and procedures; Research methods and data analysis techniques.

Skills: Computer software applications such as Microsoft Excel, Word, and PowerPoint and previous experience with accounting. Must be able to establish and maintain an effective working relationship with personnel at all levels of management.

Abilities: Must be able to communicate effectively both orally and written; develop and maintain effective working relationships with all employees; prepare a variety of financial reports; handle multiple tasks; ensure compliance with funding agreements and accurate and timely reimbursement of expenses to PSTA. Ensure that the general ledger related to grant and project accounting is maintained efficiently and accurately.

Must pay strict attention to detail. Must be able to meet strict deadlines. Demonstrate independent judgement and initiative, work successfully in a team environment.

PSTA is an Equal Employment Opportunity Employer. We are committed to equal employment opportunity to all qualified persons, without regard to race, color, religion, creed, ancestry, national origin, age, gender, gender identity or expression, marital status, disability, or other protected status, as established by Federal or State laws.

PSTA complies with the Americans with Disabilities Act (ADA), to provide reasonable accommodations for persons with disabilities. If you have a disability that requires accommodation during the application or interview process, please call Human Resources at 727-540-1854.

PSTA is a Drug Free/Smoke Free Workplace. PSTA is an Equal Opportunity Employer - M/F/D/V

Veterans' Preference – Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by PSTA, and are encouraged to apply for the positions being filled.

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