Grants Coordinator

Just another WordPress site; Northern (KY); Hybrid; USD 59,000 - 72,000; Full time

Job summary

Village Enterprise is seeking a Grants Coordinator to support institutional fundraising, securing funding, and managing donor reporting. You will work with the Development team in the U.S.

and East Africa, ensuring compliance and timely submissions while maintaining Salesforce records and supporting data-driven grant management. The role emphasizes collaboration across programs, finance, and M&E to advance ambitious fundraising goals and strengthen grant management systems within a remote,

Qualifications

• 2+ years of experience in institutional fundraising or grant management.
• Bachelor’s degree in International Development, Nonprofit Management, or related field.
• Excellent written communication, organizational, and time management skills.
• Proactive and detail-oriented with growth into proposal writing and donor engagement.
• Familiarity with Salesforce or other CRM systems.
• Experience in international development, especially sub-Saharan Africa, is preferred.

Responsibilities

• Identify and research funding opportunities aligned with Village Enterprise's strategy.
• Prepare donor profiles and conduct due diligence on potential donors.
• Collaborate with Development and Programs teams on proposal strategy and design.
• Coordinate inputs from programs, finance, and M&E for proposal narratives.
• Track opportunities and ensure alignment with fundraising priorities.
• Support donor reporting processes and maintain grant records in Salesforce.

Skills

CRM proficiency

Grant writing

Excellent communication

Organizational skills

Attention to detail

Proposal development

Education

Bachelor's degree in International Development or related field

Tools

Salesforce

Job description

Job Title: Grants Coordinator

Position Type: Full-time.

Reports to: Senior Director of Institutional Partnerships

Location: U.S.-based (Remote)

Compensation: USD 59K – 72K, commensurate with experience, plus benefits.

Organization Overview:

Village Enterprise's mission is to end extreme poverty in rural Africa through entrepreneurship, innovation, and collective action. With a bold vision of lifting 20 million people out of extreme poverty by 2030, we are scaling our impact not only through direct implementation but increasingly through partnerships with governments, multilaterals, and NGOs.

Our updated FY25–27 strategy positions Village Enterprise as a leader in embedding graduation programs into national systems, driving climate resilience and gender equity, and pioneering innovative financing like results-based funding. To succeed, we need transformational partnerships and a strong institutional funding base.

About the Job:

The Grants Coordinator will support the Development team in identifying, securing, and managing funding from institutional donors. Reporting to the Senior Director of Institutional Partnerships and working closely with Development colleagues across the U.S. and East Africa, this role will contribute to both new business development and effective grants management. Key responsibilities include supporting institutional fundraising efforts, ensuring compliance and reporting across a diverse grants portfolio, and managing our institutional Salesforce database to drive efficiency and innovation in grants management systems. Success in this role will be defined by strong organization, attention to detail, and the ability to maintain seamless grant management processes that enable the team to deliver on ambitious fundraising goals.

Responsibilities

• Identify and research new funding opportunities in line with Village Enterprise’s strategy.
• Conduct due diligence and background research on potential donors and prepare prospect profiles.
• Collaborate with the Development and Programs teams on proposal strategy and design.
• Support proposal development by coordinating inputs from programs, finance, and M&E teams, with growth opportunities to contribute directly to proposal narratives as experience develops.
• Track opportunities and ensure alignment with organizational fundraising priorities.

Grants Management and Compliance

• Support donor reporting processes, ensuring timely, high-quality submissions that meet compliance requirements.
• Coordinate across departments to collect, verify, and synthesize data for donor reports.
• Maintain accurate grant records and reporting calendars in Salesforce.
• Respond to donor information and communication requests in collaboration with senior team members.
• Support the development of a knowledge management system, organizing past proposals, reports, and donor intelligence to strengthen institutional memory and reduce reliance on individual knowledge.

Data and Systems Management

• Maintain up-to-date records of prospects and grants in Salesforce and linked Box folders.
• Support database accuracy and process improvement efforts with the Director of Development Operations.
• Develop tools and workflows to streamline grant management and reporting efficiency.
• Participate in Development and organization-wide meetings.
• Prepare summaries, project briefs, and materials for donor and partner engagement.
• Support special projects and initiatives as requested by Development leadership.

Safeguarding:

• Continuously sensitize program participants about possible risks of child abuse, sexual/financial exploitation, prevention, and response mechanisms.
• Ensure compliance with VE’s safeguarding policies and Code of Conduct in all programs, operations, and practices.
• Report any incident of child or adult safeguarding in program operations for appropriate action and follow-up

Requirements

Qualifications & Experience

• 2+ years of experience in institutional fundraising or grant management, including with bilateral, multilateral, or foundation donors.
• Bachelor’s degree in International Development, Nonprofit Management, or a related field.
• Excellent written communication, organizational, and time management skills.
• Proactive, detail-oriented, and eager to grow into increasing levels of proposal writing and donor engagement responsibility over time.
• Familiarity with Salesforce or other CRM systems.
• Experience in international development, particularly in sub-Saharan Africa, preferred.
• Interest in entrepreneurship, agriculture, or gender and youth equity a plus, but not required.

Affirmative Action:

Village Enterprise will provide equal employment and advancement opportunities to all individuals.

Employment decisions at Village Enterprise will be based on merit, qualifications and abilities.

Village Enterprise does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, national origin, gender identity, age, disability, marital status or any other characteristic protected by the law.

Village Enterprise will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship to daily operations.

Village Enterprise is a corruption, solicitation or bribery free organization. We or any of our employees or associates do not charge money from job applicants before, during or after recruitment.

Please report malpractices through our safeguarding Tollfree hotline [phone]

USD 59K – 72K, commensurate with experience, plus benefits