Grants Coordinator

City of Mes; Mesa (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

The City of Mesa is seeking a Grants Coordinator to lead grant seeking, grant administration, and citywide grant management. The role coordinates across multiple departments to ensure grants are processed in a timely and compliant manner.

Responsibilities include researching funding opportunities, managing grants from federal, state, and private sources, developing administrative procedures for grant applications, and providing technical assistance in grant writing and compliance.

Qualifications

• Bachelor's degree in Public or Business Administration or related field.
• 3–5 years of experience in research, finance, or public administration, including grant administration, management, and writing.
• Graduate degree or professional certification in grants is preferred.

Responsibilities

• Identify grant funding opportunities and analyze funding needs.
• Coordinate grant management across City departments to ensure timely processing and compliance.
• Develop procedures for grant applications, reporting, and financial administration.
• Provide technical assistance and training on grant writing, eligibility, and management.

Skills

Grant writing

Analytical thinking

Budgeting

Project coordination

Education

Bachelor's degree in Public Administration

Bachelor's degree in Business Administration

Master's degree in Public Administration or Business Administration (preferred)

Grant Professional Credential (preferred)

Job description

The Grants Coordinator position performs high-level professional work related to grant seeking, grant administration, and coordinating grant management activities on a Citywide basis. Grant seeking and grant administration activities may include any or all of the following: research and identify grant funding opportunities and grant funding needs; management of the Arizona Indian Gaming grant participation and process; research and develop grant-funding sources - federal, state, private, and others; develop and catalog external resources in the areas of training, grant funding sources, and other grant related resources; provide assistance in determining grant eligibility; provide technical assistance and training to departments in grant writing, preparation, and management; develop and implement administrative procedures and controls for grant application processes; facilitate interdepartmental coordination and communication on multi-departmental grant projects to ensure that grants are processed and administered in a timely manner and according to grant requirements; and provide technical expertise in determining grant compliance requirements. The Grants Coordinator position also works closely with other City departments, (example: Financial Services Administration and Accounting) to accomplish the following goals: policy, process, and procedure development for financial administration of grants; provide training and technical assistance in financial aspects of grant management and grant compliance; facilitate interdepartmental coordination when processing grant payments and reimbursements; maintain centralized reports of Citywide grant activity (grants applied for, grants awarded, grants closed, etc.); and program evaluation and auditing, as well as financial analysis and tracking of grant funds. The Grants Coordinator position has significant responsibility for reporting grant activity and progress to City management. The position will work closely with the City Manager’s Office to provide ongoing status updates and reports and will work with various department directors throughout the City to provide technical assistance and advice in matters related to grant administration and management.

This position will serve as the central contact position for online grant application submittals and reporting to federal agencies regarding grants and will maintain a central "gate keeping" function for City access to grant resources and reporting as required by federal agencies. Administrative direction is received from the Government Relations Director with work reviewed through conferences, meetings, written reports, and by overall results achieved. This class is FLSA exempt-administrative.

Employee Values:

All employees of the City of Mesa are expected to uphold and exhibit the City’s shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualification(s) Required.

Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Public or Business Administration, or a related field. Considerable (3 - 5 years) responsible experience in research, finance, or public administration, including experience in grant administration, grant management, grant coordination, obtaining funding for grants projects and programs, and grant writing.

Preferred/Desirable Qualification(s).

The successful applicant will have a strong understanding of the grant life cycle process including grant seeking, grant writing, and the grant management process. Practical experience in these areas is desired. Graduation from an accredited college or university with a Master's Degree in Public Administration or Business Administration is highly preferred. Possession of a current Grants Professional Credential from a Grant Professional Certification Institute is highly desirable.