Grants Coordinator

Enterprise State Community College; Decatur (AL); On-site; USD 74,000 - 107,000; Full time

Job summary

Calhoun Community College seeks a Grants Coordinator to research, write, coordinate and ensure compliance for grant opportunities, while building relationships with public and private funders. You will work with program managers to understand needs and prepare timely proposals.

A Bachelor’s degree and three years of related experience are required. The role includes monitoring budgets, reporting grant statuses, and providing training on grant writing across departments.

Qualifications

• Bachelor’s degree required with a minimum of three years related work experience.
• Experience researching funding sources and facilitating grant development with faculty and staff.
• Ability to manage multiple grant projects and maintain compliance.
• Strong written and oral communication skills.
• Proficient with Excel or Access for data entry and reporting.

Responsibilities

• Research external funding sources, both public and private, to align with College goals.
• Develop, edit and review grant proposals including narratives, budgets and supporting documents.
• Regularly review funded grant projects for compliance and submit required reports.
• Serve as liaison to granting agencies to promote opportunities and maintain relationships.
• Collaborate with faculty and administrators on grant initiatives and communicate funding opportunities.
• Act as the primary college information resource for grants and related activity.
• Assist with grant compliance, budgets, closing reports, and audits as needed.
• Develop grant training materials and provide staff development in grant writing.

Skills

Written communication

Oral communication

Research and analysis

Budget development

External collaboration

Decision making

Time management

Detail oriented

Professional conduct

Confidentiality

Education

Bachelor's degree

Tools

Excel

Access

Job description

The Grants Coordinator is responsible for researching, writing, coordinating, and compliance management of potential grant opportunities and cultivating relationships with both public and private entities that award grants. The Grants Coordinator interfaces with all program managers to understand their program strengths and needs.

Salary: Appropriate placement on ACCS Salary Schedule C3, Grade 1: $73,793 - $107,177

(Salary placement within this range is determined by your documented years of full-time related work experience)

Work Hours: Monday through Thursday, 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m.

Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. A complete application consists of the following:

• Online application
• Current résumé
• Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.

1. Research external funding sources, both public and private, that provide financial assistance for the delivery of educational, student support and community services consistent with the vision, mission, values, and goals of the College.
2. Develop, edit and review drafts of grant proposals, including project narratives, budget, and other supporting documentation, in a timely manner to meet application deadlines.
3. Regularly review funded grant project status with faculty and staff to ensure compliance with grant requirements, track grant submissions and their disposition, and submit required grant funded project reports and grant close-out packages.
4. As needed, serve as a liaison to granting agencies on behalf of the College, promoting faculty and the effort to secure new funding opportunities and maintain current relationships.
5. Collaborate with faculty and other administrators on grant initiatives supporting academic programs, including communicating funding opportunities to faculty and staff, and solicit resource commitments from external partners to align with project outcomes and funder match requirements.
6. Act as the primary college information resource for all grants.
7. Assist with compliance and management of all grant-related activity including the application process, monitoring operational budgets, final grant closing reports, audits, etc.
8. Develop grant training material and provide staff development training in grant writing for college personnel in collaboration with the Dean for Planning, Research and Grants.
9. Interpret funding regulations and assist in communicating fiscal and legal responsibilities to college personnel involved in grant administration.
10. Plan and prepare for meetings including taking, authoring/proofing and distribution of minutes. Follow up on meeting action items as directed.
11. Operate computer, prepare outgoing correspondence and maintain up-to-date file system related to work assignments.
12. Work directly with faculty, staff, and students as required for planning, grant development, program service, and problem solving.
13. Effectively use the College’s computerized management systems. Follow organizational and departmental processes, coding, reporting, systems and works to build consensus on how to improve those systems.
14. Assist with preparation of project, program, and department budgets.
15. Prepare statistical information, analyze and arrange a variety of data-based reports for direct program use as well as presentation.
16. Provide services including document development, document control, file maintenance (both digital and hard files) detailed, well-organized, graphic-rich presentation materials that launch projects, provide updates, and ensure appropriate closure.
17. Work to ensure the accuracy and integrity of large mailings.
18. Support the college’s and the department’s needs for content development for reports, brochures, websites, signs, posters, articles, etc. by organizing the workflow, making support requests, and scheduling work time as well as participating in the product development.
19. Monitor grant budgets to ensure timely expenditures.
20. Maintain a central file of all appropriate funding agency regulations, program guidelines, and interpretive materials.
21. Participate in college and departmental meetings as directed.
22. Perform all duties with professionalism.
23. Perform related work as assigned.

1. A minimum of a Bachelor’s degree from an accredited institution and a minimum of three (3) years related work experience is required.

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

1. Effective written and oral communication.
2. Must have experience conducting research and analysis of potential funding sources and a proven ability to facilitate grant development with faculty, staff and administrators.
3. Must have history of successful decision making relating to project development, budget development, and external collaboration with both internal and external organizations.
4. Ability to utilize Excel or other database software (such as Access) to enter, format, sort and analyze information and prepare reports.
5. Ability to utilize Word or other word processing tools to prepare and communicate information.
6. Knowledge of generally accepted office practices and procedures.
7. Knowledge of general budgeting and accounting processes and procedures and tracking.
8. Knowledge of FERPA.
9. Ability to multi-task and prioritize issues.
10. Ability to maintain confidential information.
11. Ability to work and communicate with a variety of people from diverse backgrounds.
12. Ability to operate in a professional manner at all times.
13. Ability to proof and correct materials according to rules of grammar and business etiquette.
14. Ability to operate in high pressure situations and respond to issues in a calm manner.
15. Conscientious- care about how work is done and wanting to do a good job.
16. Initiative- respond to downtime by taking responsibility to do other work.
17. A focus on details.
18. Willingness and desire to learn new things and apply that learning.
19. A positive attitude regardless of circumstances at hand.
20. Confidence in decision making and communication skills.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding.

Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.

Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling [phone], or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Calhoun’s educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.

APPLICATIONS MAY BE FILED ONLINE AT: http://www.calhoun.edu

P.O. Box 2216
Decatur, AL 35609
256-306-2590
256-306-2591

[e-mail]