Grants & Contracts Strategist

Nonprofit Connect; Leawood (KS); On-site; USD 75,000 - 110,000; Full time

Job summary

The American Academy of Family Physicians in Kansas City, KS, seeks a Grants & Contracts Strategist to lead pre-award activities, coordinate proposal submissions, and review budgets for diverse funding opportunities.

You will ensure compliance with funder requirements, manage deadlines, and support post-award activities such as invoicing and financial monitoring. Strong data interpretation and communication skills are essential.

Qualifications

• Bachelor's degree in business, public administration or life sciences.
• Minimum of four years’ work experience in research administration, proposal development, grants administration.
• Experience preparing and reviewing large, multi-year budgets.
• Experience submitting proposals to federal, foundation and commercial funders.
• Proficiency in interpreting and analyzing diverse data including financial, compliance and funded project performance data.
• Ability to communicate technical, budgetary, and program details.
• Ability to manage multiple and competing deadlines and to respond to changing priorities.
• Ability to work independently, take initiative, set priorities, and see projects through to completion.

Responsibilities

• Lead pre-award functions of the GMO and support proposal preparation and submission.
• Review and approve funded project budgets.
• Oversee contract and subcontract negotiations with GMO Manager and General Counsel.
• Maintain records of funding opportunities, proposals, and awards.
• Support post-award activities including invoicing and financial monitoring.
• Assist with funded project activity reporting.

Skills

Grant administration

Budgeting

Proposal development

Data analysis

Communication

Time management

Self-motivation

Education

Bachelor's degree in business/public administration/life sciences

Master's degree preferred

Tools

Microsoft Teams and Copilot

Workday Grants Administration and Financials

Job description

Summary Of Responsibilities

This position leads the pre-award functions of the Grants Management Office (GMO). This includes working closely with Academy partners to provide professional support in the preparation and submission of funded project proposals. As a member of the customer-service-oriented GMO, the Grants & Contracts Strategist ensures applications for funding are of competitive quality, submitted timely and in compliance with funder and Academy requirements. This position will be responsible for funded project budget review and approval, preparation and submission of funded project applications, and award/contract negotiations. This role is responsible for managing a broad range of pre-award activities. Responsibilities include preparing and submitting applications for external funding, averaging approximately 75 submissions per fiscal year, providing budget review and approval, and leading the preparation and submission of funding applications. The position also oversees Notice of Award acceptance and contract and subcontract negotiations in coordination with the AAFP Grants Management Office (GMO) Manager and the AAFP Office of General Counsel. In support of the organization’s funded projects strategy, the role maintains accurate and comprehensive records of funding opportunities, proposals, and awards, while assisting with funded project activity reporting as needed. Will support post-award activities include supporting non-competing applications, invoicing, and financial monitoring activities as needed. Additional funded project-related duties may be assigned periodically to strengthen the Academy’s ability to successfully compete for and manage external funding.

Required Qualifications

• Bachelor's degree in business, public administration or life sciences
• Minimum of four years’ work experience in research administration, proposal development, grants administration
• Experience preparing and reviewing large, multi-year budgets.
• Experience submitting proposals to federal, foundation and commercial funders.
• Proficiency in interpreting and analyzing diverse data including financial, compliance and funded project performance data.
• Ability to communicate technical, budgetary, and program details.
• Ability to manage multiple and competing deadlines and to respond to changing priorities.
• Ability to work independently, take initiative, set priorities, and see projects through to completion.

Preferred Qualifications

• Master's degree in business, public administration or life sciences.
• Familiarity with federal circulars, such as 2 CFR 200 (Uniform Guidance) and A-133 (Single Audit) compliance.
• Experience using Microsoft programs including Teams and Copilot.
• Experience with Workday Grants Administration and Financials.

Why Us?

The American Academy of Family Physicians and its chapters proudly represent more than 124,500 family physician, resident, and medical student members. Family physicians play a critical role in improving the health of patients, families, and communities across the United States.

The AAFP is committed to helping family physicians improve the health of Americans by advancing the specialty of family medicine, saving members time, and maximizing the value of membership. Our focus every day is to help family physicians spend more time doing what they do best: providing quality and cost-effective patient care. The AAFP delivers value to its members through each of its strategic priorities.

At the AAFP we are committed to diversity and creating an inclusive environment for all employees.

We are proud to be an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, age, ethnic or national origin, gender, sexual orientation, gender identity/expression, pregnancy, marital status, religion, physical or mental disability, military/veteran status, or any other protected status.

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We thank all respondents for their interest in AAFP.