Grants & Contracts Officer II

Georgia State University; Atlanta (GA); On-site; USD 55,000 - 69,000; Full time

Job summary

Georgia State University’s College of Arts & Sciences seeks a Grants & Contracts Officer II in the Faculty Development Year One team on the Atlanta Campus. The role manages a growing post-award portfolio to ensure compliance and accurate financial reporting for sponsored projects totaling millions.

The candidate collaborates with PIs, departmental staff, and OPSA to process awards, sub-awards, expenditures, and reporting with a focus on timely, compliant actions.

Qualifications

• Bachelor's degree and three years of related experience; or a combination of education and related experience.

Responsibilities

• Assist PIs and staff with maintaining project records including notices of award and procurement documents.
• Interpret sponsor guidelines and ensure spend aligns with regulations.
• Assist in determining allowability of expenses and compliance across awarded funds.
• Review monthly expenditures and provide reports to PIs and stakeholders.
• Collaborate with departmental staff on effort reporting and faculty buy-outs.
• Initiate post-award actions like no-cost extensions, award setup, and close-outs.

Education

Bachelor's degree

Three years related experience

Job description

Job Description - Grants & Contracts Officer II (26001342)

Grants & Contracts Officer II

College of Arts & Sciences

Faculty Development Year One

The College of Arts & Sciences at Georgia State University is transforming lives through our research advances, career-empowering teaching, and work with community partners in Atlanta and around the globe. As the largest college on the Atlanta Campus, the College of Arts and Sciences is home to more than 15,000 students, 550 faculty, and 300 staff members. Our faculty teach the core curriculum courses that serve as the foundation of nearly every student’s university education.

These are exciting times at the College of Arts & Sciences at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

The College of Arts and Sciences is seeking to hire an experienced Grants & Contracts Officer II

What makes College of Arts & Science a great place?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

Here is what you will do:

The ideal candidate for this position will manage a growing post-award portfolio and support the team with complex issues. This position is critical to maintaining and enhancing the college and university's research operations. The post-award portfolio exceeds $7 million, necessitating dedicated oversight to ensure proper management and compliance. Effective management of this portfolio is essential to maintain funding and fulfill grant obligations. The GCO II will provide specialized assistance to other GCOs, addressing complex contractual and regulatory issues that require advanced expertise.

The essential duties and responsibilities of the Grants & Contracts Officer II are the following:

• Assists PIs and other administrative staff with maintaining project records including notice of awards, advance account notices, sub-contract documentation, payroll documentation and non-payroll documentation such as supply, consultant and travel documentation.
• Assists PIs in assigned departments with interpreting federal, state and private sponsor guidelines and regulations for spending on sponsored awards.
• Assists in determining allowable and unallowable expenses on awards and ensuring fiscal compliance on all awards in the portfolio.
• Assists PIs in assigned departments with monthly expenditure review of sponsored awards including reviewing project ledger (drilldown) reports for accuracy for personnel and non-personnel expenses.
• Distributes monthly expenditure reports to PIs for review and approval and addresses any questions or concerns involving expenses posting to the account.
• Creates and maintains spending projections for PIs to send out monthly with expenditure review.
• Collaborates and assists departmental business managers with effort reporting, tracking faculty buy-outs and ensures that effort commitments are met on sponsored awards.
• Initiates post-award actions on sponsored projects in the research portal including no cost extension requests, award set up, award close outs, residual transfers and other administrative changes and updates to awards.
• Works in collaboration with OPSA on the submission and completion of these actions.
• Initiates sub-award requests on sponsored awards and assists PIs with sub-recipient monitoring including reviewing and approving invoices, ensuring fiscal compliance of sub-award payments and renewing sub-awards yearly.
• Reviews and approves expenses on assigned sponsored awards in PantherMart and Spectrum.
• Approves and submits MSS transactions, prior period adjustments and other personnel documentation when appropriate on sponsored awards, including summer salary for faculty.
• Perform other related duties and special projects assigned.

Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Qualifications

Minimum Requirements

• Bachelor's degree and three years of related experience; or a combination of education and related experience.

College / Business Unit

College of Arts & Sciences

Department

Faculty Development Year One

Location

Atlanta Campus

Shift

8:30 AM - 5:15 PM

Salary

$55,100 - $69,000

Pay Grade

19

FLSA Status

Exempt

Job Type

Full Time (Benefits Eligible)

Preferred Hiring Qualifications

• Training and experience with federal grants in a university setting, background in accounting. Certified Research Administrator.

Equal Employment Opportunity

Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Disciplinary Statement

Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.