Grants & Contracts Finance Lead

AHRC New York City; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

AHRC NYC is seeking an Assistant Director, Grants & Contracts Management to lead the day-to-day priorities of the Grants & Contracts Unit and support the Director and Finance leadership in compliant financial reporting and timely reimbursement.

This role serves as a key liaison between Finance, Program Operations, and external funding agencies, guiding staff, ensuring grant administration, budget control, and audit readiness across government and private funders.

Responsibilities

• Oversee grants and contracts from award setup through closeout, ensuring compliance with funder requirements and organizational policies.
• Review grant budgets, contract terms, and award agreements to ensure compliance with federal, state, local, and private funder regulations.
• Monitor grant expenditures, revenue recognition, and contract performance to maintain financial integrity, budget compliance, and accurate reporting.
• Oversee preparation and submission of invoices, vouchers, financial reports, reimbursement requests, and claims to funding agencies by deadlines.
• Review and process budget modifications, contract amendments, and grant closeout documentation for accuracy and compliance.
• Monitor accounts receivable, oversee timely billing, and support collection efforts to optimize cash flow.
• Collaborate with program leadership, finance teams, and external stakeholders to resolve billing, budget, reimbursement, and contract issues.
• Ensure ongoing compliance with funder regulations and internal policies and procedures.
• Identify, recommend, and implement process improvements to strengthen internal controls and improve grant administration and financial reporting.

Job description

AHRC NYC is seeking an Assistant Director, Grants & Contracts Management to lead the day-to-day priorities of the Grants & Contracts Unit and support the Director and Finance leadership in compliant financial reporting and timely reimbursement.

This role serves as a key liaison between Finance, Program Operations, and external funding agencies, guiding staff, ensuring grant administration, budget control, and audit readiness across government and private funders.