Grants & Contracts Administrator — Research Funding

UCSF Health, AG; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

UCSF seeks an experienced research administrator to support contract and grant development, proposal analysis, and budget planning. You will forecast funding needs, manage post-award funds, and ensure compliance with federal and sponsor regulations across complex award portfolios.

The role requires handling high-volume transactions, strong financial analysis, and clear communication with investigators and administration.

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage significant volume of transactions.
• Ability to perform complex financial analysis and customized reporting.
• Demonstrated knowledge of federal regulations including the application of cost principles.
• Demonstrated competence in the use of spreadsheet and database software in the development of complex budget estimations and projections.
• Independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas.
• Ability to analyze complex situations, identify workable solutions and make appropriate determinations based on regulations and the particular policies, sensitivities and the needs of the department, School and UCSF unit(s) being impacted
• Demonstrated ability to interpret and communicate policies and guidelines effectively, both written and verbal. Ability to deal with ambiguity and the willingness to explore exceptions and options.
• Strong and effective communication skills, both written and verbal. Excellent interpersonal skills.
• Demonstrated analytical, problem-solving, initiative, judgment, decision-making, organizational and communication skills.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Good leadership, diplomacy, judgment and decision-making skills. Ability to manage multiple priorities in a fast-paced, deadline-driven environment. Strong time management skills .
• Advanced skills in using software applications such as Microsoft Excel, Microsoft Outlook, Microsoft Word and Adobe Acrobat. Ability to learn new systems with ease.
• Ability to provide quality customer service. Ability to interface with various levels of faculty, staff and departments. Effectively balance customer service with regulatory compliance.
• Demonstrated ability to work in a collaborative team environment.
• Ability to work independently and possess a pro-active approach.
• Ability to take and pass general research administration training.
• Three (3) or more years of related work experience.

Responsibilities

• Analyze research funding trends and sources to forecast portfolio needs.
• Support pre-award proposal development, post-award management, and closeouts.
• Coordinate and present proposals, contracts and sub-award agreements.
• Review proposals for compliance and program success with regulations.
• Negotiate, administer and monitor contract and grant awards and reporting.
• Maintain transaction records and ensure accuracy and timeliness.

Skills

Budget analysis

Financial analysis

Communication skills

Analytical thinking

Regulatory compliance

Problem solving

Organizational skills

Team collaboration

Independent judgment

Proactive approach

Education

Bachelor's degree in related area

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Adobe Acrobat

Job description

UCSF seeks an experienced research administrator to support contract and grant development, proposal analysis, and budget planning. You will forecast funding needs, manage post-award funds, and ensure compliance with federal and sponsor regulations across complex award portfolios.

The role requires handling high-volume transactions, strong financial analysis, and clear communication with investigators and administration.