Grants & Contracts Administration Specialist

CSU; Pomona (CA); On-site; USD 70,000 - 71,000; Full time

Job summary

California State University, Pomona invites applications for a Research and Sponsored Programs Administration Professional II in the Office of Research and Sponsored Programs. The role supports pre-award and post-award activities, including proposal development, budgeting, and contract review.

The position emphasizes collaboration with deans, chairs, and budget analysts, ensuring sponsor compliance and timely submissions. Strong communication and negotiation skills are essential.

Qualifications

• Equivalent to a bachelor's degree in a related field; advanced degree may substitute experience.
• Two years of relevant experience in grants/contracts administration.
• Knowledge of grants and contracts discipline and regulatory compliance.

Responsibilities

• Grant and contract proposal planning, preparation, submission, and completion.
• Coordinate with Deans, Chairs, and budget analysts to identify internal/external funding resources.
• Prepare sponsor budgets and budget justifications; assemble components and submit proposals.
• Review terms and conditions of sponsored contracts; draft contracts, subcontracts, and amendments.
• Ensure compliance with sponsor guidelines and applicable regulations (Uniform Guidance, FAR).
• Provide pre-award and post-award guidance to faculty and staff; assist with approvals and reporting.

Skills

Budgeting

Proposal writing

Negotiation

Compliance

Communication

Independent work

Team collaboration

Education

Bachelor's degree or equivalent in related field

Tools

Grant management software

Cayuse Proposals (S2S)

Job description

California State University, Pomona invites applications for a Research and Sponsored Programs Administration Professional II in the Office of Research and Sponsored Programs. The role supports pre-award and post-award activities, including proposal development, budgeting, and contract review.

The position emphasizes collaboration with deans, chairs, and budget analysts, ensuring sponsor compliance and timely submissions. Strong communication and negotiation skills are essential.