Grants/Contracts Accounting Analyst 1 - Billing

Louisiana State University; Baton Rouge (LA); On-site; USD 55,000 - 70,000; Full time

Job summary

Louisiana State University seeks a Grants/Contracts Accounting Analyst 1 - Billing to manage invoicing and financial reporting for major sponsored programs. The role analyzes expenditures, ensures grant compliance, and prepares draws and invoices for reimbursement.

The ideal candidate holds a bachelor’s degree in accounting, with experience in Workday and grant accounting, and strong communication skills for collaboration with agencies and stakeholders.

Qualifications

• Bachelor's degree in accounting with 24 hours of college accounting.
• Experience in Workday, grants, and contracts; strong verbal, communication, and organizational skills.
• Detail-oriented; proficiency in Microsoft Office products; clear communication via telephone, e-mail, and in person.
• Proficiency in using 10 key adding machines by touch with speed and accuracy.

Responsibilities

• Prepare monthly, quarterly, and final invoices and financial reports on grants and contracts.
• Audit grant expenditures for allowability, allocability, and timeliness.
• Calculate monthly draws for the university's letters of credit accounts.
• Journalize accounts receivable, expenditure transfers, and budget adjustments; enter transactions in GLS.

Skills

Invoicing

Grant accounting

Financial reporting

Communication

Education

Bachelor's degree in accounting

Tools

Workday

Microsoft Office

General Ledger System (GLS)

Job description

Grants/Contracts Accounting Analyst 1 - Billing# Louisiana State University - Careers## Grants/Contracts Accounting Analyst 1 - BillingApply: 0240 Thomas D. Boyd Hall: Full time: Posted 19 Days Ago: End Date: January 15, 2027 (30+ days left to apply): R00120695## ****All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).****## **If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.**## Job Posting Title:Grants/Contracts Accounting Analyst 1 - Billing## Position Type:Professional / Unclassified## Department:LSUAM FA - AS - SPA - Inv - Sponsored Billing Invoicing (Nekisha Cobb (00003153))## Work Location:0240 Thomas D. Boyd Hall## Pay Grade:Professional## Job Description:This position is an unclassified position in the Sponsored Program Accounting division of Accounting Services at LSU. The position is responsible for preparing required financial statements and fiscal reports on grants and contracts for the university currently totaling in excess of $100 million. Duties involve analyzing and classifying expenditures and interpreting the terms of grants, contracts, and cooperative agreements to determine the allowability of expenditures and preparation of invoices to various agencies for reimbursement. 75% Prepares monthly, quarterly, and final invoices and financial reports on various sponsored accounts. Audits grant expenditures for allowability, allocability, and timeliness. Reviews, interprets, and applies laws and regulations concerning grants and contracts, such as 2 CFR 200. Calculates monthly draws for the university's letters of credit accounts. Analyzes financial transactions on a daily basis to ensure compliance with these laws and regulations. Compiles inventory, patent, and financial reports for each agreement in accordance with grant, contract, and cooperative agreement documents. Handles a standard billing portfolio with more complex awards requiring a deeper analysis of policies and regulations with a greater level of sponsor knowledge. 10% Communicates daily with departmental and agency personnel (including deans, directors, professors, research administrators, and sponsor officials) and provides technical assistance to resolve problems concerning proper university or agency regulations and procedures. Communicates with the stakeholders independently, resolving and escalating complex award issues requiring a higher degree of sponsor knowledge and degree of judgment and analysis. 10% Performs other job duties as assigned by the Director. 5% Calculates and journalizes facilities and administrative costs and fringe benefits in accordance with university policy and federally negotiated rates. Journalizes accounts receivable, expenditure transfers, and budget adjustments on a daily basis. Realizes revenue and records expenditures to individual subsidiary accounts. Enters these transactions online using the General Ledger System (GLS). Approves departmental entries online using GLS. **Minimum Qualifications:**Bachelor's degree in accounting or a closely related field with 24 hours of college accounting.Substitution: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description. Preferred Qualifications:Bachelor's degree in accounting with 1+ years of professional experience. Experience in Workday, grants, and contracts; proven verbal, communication, and organizational skills; detail-oriented; proficiency in Microsoft Office products; ability to communicate clearly and effectively through the use of the telephone, e-mail, and direct contact with individuals; proficiency in the use of 10 key adding machines by touch with a high degree of speed and accuracy. Physical Qualifications:Physical ability and eye-hand coordination necessary to use a computer terminal, calculator, copier, telephone, and other office equipment; overtime may be required during the fiscal year-end process. This position regularly engages in financial matters including handling credit cards, cash, grant funds, or other university funds, and must undergo a credit check per FASOP HR-04.## Additional Job Description:## Special Instructions:A copy of your transcript(s) may be attached to your application if available. However, certified original transcripts are required prior to hire. Please provide a resume and three professional references, including name, title, phone number, and e-mail address. Please attach ALL required documents under the \"Resume/CV\" section of your application. For questions or concerns regarding the status of your application or salary ranges, please contact Nekisha Cobb at [e-mail] or [phone].**Skills Needed:****Preferred Skills:**## Posting Date:October 21, 2026## Closing Date (Open Until Filled if No Date Specified):January 15, 2027## Additional Position Information:**Background Check -** An offer of employment is contingent on a satisfactory pre-employment background check.**Benefits -** LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.## Essential Position (Y/N):## LSU is an Equal Opportunity Employer.All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.## HCM Contact Information:For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email [e-mail]. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.